147 lines
4.9 KiB
ReStructuredText
147 lines
4.9 KiB
ReStructuredText
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How to manage batch deposits of checks?
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=======================================
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When your company's collections group receives checks from customers
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they will often place this money into their bank account in batches. As
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this money has been received in a physical form, someone in your company
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must manually bring the checks to the bank.
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The bank will ask for a deposit ticket (also referred to as deposit
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slip) to be filled-in with the details of the checks or cash to be
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included in the transactions.
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The bank statement will reflect the total amount that was deposited and
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the reference to the deposit ticket, not the individual checks.
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Odoo assists you to prepare and print your deposit tickets, and later on
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reconcile them with your bank statement easily.
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Configuration
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=============
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Install the batch deposit feature
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In order to use the batch deposit feature, you need the module **Batch
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Deposit** to be installed.
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.. note::
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Usually, this module is automatically
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installed if checks are widely used in your country.
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To verify that the **Batch Deposit** feature is installed, go to the
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:menuselection:`Configuration --> Settings` menu of the accounting application.
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Check the feature: **Allow batch deposit**.
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.. image:: media/batch01.png
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:align: center
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Activate the feature on your bank accounts
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------------------------------------------
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Once you have installed this feature, Odoo automatically activate bank
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deposits on your main bank accounts.
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To control which bank account can do batch deposit and which can not, go
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to the journal that you defined to pay your checks, usually called
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'Checks' or 'Bank' (see :doc:`../../receivables/customer_payments/check`,
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in the Accounting apps, :menuselection:`Configuration --> Accounting --> Journals`.
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In **Advanced Settings** tab, in section **Miscellaneous**, set Debit Method to
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**Batch Deposit**.
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.. image:: media/batch02.png
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:align: center
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If you check **Batch Deposit** in your debit method field, it means that
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payments created using this Journal (called Payment method when you want
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to make or receive a payment) will be applicable for the creation of
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Batch Deposits afterwards.
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From checks received to the bank
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================================
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Receive customer checks
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-----------------------
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Once your record checks received, record them on the bank account on
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which you plan to deposit them. Once you select the bank account (or
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check journal is you configured Odoo that way), Odoo proposes you to use
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a batch deposit. Select this option if you plan to deposit the check to
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your bank.
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.. image:: media/batch03.png
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:align: center
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In the memo field, you can set the reference of the check.
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.. note::
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payments can be registered from the menu :menuselection:`Sales --> Payments`,
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or directly on the related invoice, using the **Register Payment** button.
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Prepare a batch deposit
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-----------------------
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From the Accounting application, go to the menu :menuselection:`Sales --> Batch Deposit`,
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and create a new **Batch Deposit**.
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.. image:: media/batch04.png
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:align: center
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Select the bank, then select the payments (checks) you want to add in
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this deposit. By default, Odoo proposes you all the checks that have not
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been deposit yet. That way, you can verify that you do not forget or
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lost a check.
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.. image:: media/batch05.png
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:align: center
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You can then print the batch deposit, which will be very useful
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to prepare the deposit slip that the bank usually requires to complete.
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Reconciling the Deposit with the Bank Statement
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-----------------------------------------------
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When you process the bank statement reconciliation you will see the
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deposit ticket number referenced in the statement. When the reconciliation
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process is run, the user will be able to select the batch deposit that
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matches with the bank statement line.
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.. image:: media/batch06.png
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:align: center
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If you select a batch deposit, Odoo will automatically fills all the
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checks contained in this deposit for the matching. (2 checks were in
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this batch deposit the example below)
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.. image:: media/batch07.png
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:align: center
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Troubleshooting
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===============
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I don't see the batch deposit link on bank statements?
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------------------------------------------------------
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If you don't have a batch deposit link in your bank statement, there
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could be two reasons:
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- After having installed the batch deposit features, you need to reload
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the page so that the browser is aware of this new feature. Just
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click the reload button of your browser.
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- You do not have a batch deposit created for this bank account.
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What happens if a check was refused?
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------------------------------------
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If you have a smaller amount in your bank statement than the actual
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amount in your batch deposit, it probably means that one of your check
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has been refused.
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In this case, click on the line related to this check to remove it from
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the bank statement matching.
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