2015-11-10 20:56:57 +07:00
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=======================================
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How to invoice milestones of a project?
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2015-11-18 17:18:05 +07:00
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=======================================
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There are different kind of service sales: prepaid volume of hours/days
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(e.g. support contract), billing based on time and material (e.g.
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billing consulting hours) or a fixed price contract (e.g. a project).
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In this section, we will have a look at how to invoice milestones of a
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project.
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Milestone invoicing can be used for expensive or large scale projects,
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with each milestone representing a clear sequence of work that will
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incrementally build up to the completion of the contract. For example, a
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marketing agency hired for a new product launch could break down a
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project into the following milestones, each of them considered as one
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service with a fixed price on the sale order :
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- Milestone 1 : Marketing strategy audit - 5 000 euros
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- Milestone 2 : Brand Identity - 10 000 euros
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- Milestone 3 : Campaign launch & PR - 8 500 euros
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In this case, an invoice will be sent to the customer each time a
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milestone will be successfully reached. That invoicing method is
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comfortable both for the company which is ensured to get a steady cash
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flow throughout the project lifetime and for the client who can monitor
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the project's progress and pay in several times.
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.. note::
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You can also use milestones to invoice percentages of the entire
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project. For example, for a million euros project, your company
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might require a 15% upfront payment, 30% at the midpoint and the
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balance at the contract conclusion. In that case, each payment will
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be considered as one milestone.
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Configuration
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=============
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Install the Sales application
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-----------------------------
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In order to sell services and to send invoices, you need to install the
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**Sales** application, from the **Apps** icon.
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.. image:: media/milestones01.png
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:align: center
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Create products
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---------------
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In Odoo, each milestone of your project is considered as a product. From
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the **Sales** application, use the menu :menuselection:`Sales --> Products`,
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create a new product with the following setup:
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- **Name**: Strategy audit
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- **Product Type**: Service
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- **Invoicing Policy**: Delivered Quantities, since you will invoice
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your milestone after it has been delivered
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- **Track Service**: Manually set quantities on order, as you
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complete each milestone, you will manually update their quantity
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from the **Delivered** tab on your sale order
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.. image:: media/milestones02.png
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:align: center
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.. note::
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Apply the same configuration for the others milestones.
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Managing your project
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=====================
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Quotations and sale orders
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--------------------------
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Now that your milestones (or products) are created, you can create a
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quotation or a sale order with each line corresponding to one milestone.
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For each line, set the **Ordered Quantity** to ``1`` as each milestone is
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completed once. Once the quotation is confirmed and transformed into a
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sale order, you will be able to change the delivered quantities when the
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corresponding milestone has been achieved.
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.. image:: media/milestones03.png
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:align: center
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Invoice milestones
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------------------
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Let's assume that your first milestone (the strategy audit) has been
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successfully delivered and you want to invoice it to your customer. On
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the sale order, click on **Edit** and set the **Delivered Quantity** of the
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related product to ``1``.
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.. tip::
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As soon as the above modification has been saved, you will notice
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that the color of the line has changed to blue, meaning that the
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service can now be invoiced. In the same time, the invoice status
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of the SO has changed from **Nothing To Invoice** to **To Invoice**
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Click on **Create invoice** and, in the new window that pops up, select
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**Invoiceable lines** and validate. It will create a new invoice (in draft
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status) with only the **strategy audit** product as invoiceable.
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.. image:: media/milestones04.png
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:align: center
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.. note::
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In order to be able to invoice a product, you need to set up the
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**Accounting** application and to configure an accounting journal
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and a chart of account. Click on the following link to learn more:
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:doc:`../../../accounting/overview/getting_started/setup`
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Back on your sale order, you will notice that the **Invoiced** column of
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your order line has been updated accordingly and that the **Invoice
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Status** is back to **Nothing to Invoice**.
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Follow the same workflow to invoice your remaining milestones.
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.. seealso::
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* :doc:`recurring`
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* :doc:`time_materials`
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* :doc:`reinvoice`
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* :doc:`support`
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