diff --git a/accounting/fiscal_localizations/localizations.rst b/accounting/fiscal_localizations/localizations.rst index c496e7f0e..2fa5c8810 100644 --- a/accounting/fiscal_localizations/localizations.rst +++ b/accounting/fiscal_localizations/localizations.rst @@ -6,6 +6,7 @@ Localizations :titlesonly: localizations/argentina + localizations/chile localizations/colombia localizations/colombia_ES localizations/france diff --git a/accounting/fiscal_localizations/localizations/chile.rst b/accounting/fiscal_localizations/localizations/chile.rst new file mode 100644 index 000000000..0db017545 --- /dev/null +++ b/accounting/fiscal_localizations/localizations/chile.rst @@ -0,0 +1,719 @@ +===== +Chile +===== + +Introduction +============ + +The Chilean localization has been improved and extended in Odoo v13. In this version, the next +modules are available: + +- **l10n_cl:** Adds accounting features for the Chilean localization, which represent the minimal + configuration required for a company to operate in Chile and under the SII + (Servicio de Impuestos Internos) regulations and guidelines. + +- **l10n_cl_edi:** Includes all technical and functional requirements to generate and receive + Electronic Invoice via web service, based on the SII regulations. + +- **l10n_cl_reports:** Adds the reports Propuesta F29 y Balance Tributario (8 columnas). + +Configuration +============= + +Install the Chilean localization modules +---------------------------------------- + +For this, go to *Apps* and search for Chile. Then click *Install* in the module **Chile +E-invoicing**. This module has a dependency with **Chile - Accounting**. In case this last +one is not installed, Odoo installs it automatically with E-invoicing. + +.. image:: media/Chile01.png + :align: center + :alt: Chilean module to install on Odoo. + +.. note:: + When you install a database from scratch selecting Chile as country, Odoo will automatically + install the base module: Chile - Accounting. + + +Company Settings +---------------- + +Once the modules are installed, the first step is to set up your company data. Additional +to the basic information, you need to add all the data and elements required for Electronic +Invoice, the easiest way to configure it is in +:menuselection:`Accounting --> Settings --> Chilean Localization`. + +Fiscal Information +~~~~~~~~~~~~~~~~~~ + +Fill in the fiscal information for your company according to the SII register, follow the +instructions on each section. + +.. image:: media/Chile02.png + :align: center + :alt: Chilean company fiscal data. + +Electronic Invoice Data +~~~~~~~~~~~~~~~~~~~~~~~ + +This is part of the main information required to generate electronic Invoice, select your +environment and the legal information, as well as the email address to receive invoices +from your vendors and the alias you use to send invoices to your customers. + +.. image:: media/Chile03.png + :align: center + :alt: Chilean edi environment settings. + +Configure DTE Incoming email server +*********************************** + +In order to receive you the claim and acceptance emails from your customers, it is +crucial to define the DTE incoming email server, considering this configuration: + +.. image:: media/Chile03_2.png + :align: center + :alt: Incoming email server configuration for Chilean DTE. + +.. tip:: + For your Go-live make sure you archive/remove from your inbox all the emails + related to vendor bills that are not required to be processed in Odoo. + +Certificate +~~~~~~~~~~~ + +In order to generate the electronic invoice signature, a digital certificate with the extension ``.pfx`` +is required, proceed to this section and load your file and password. + +.. image:: media/Chile03_3.png + :align: center + :alt: Digital certificate access. + +.. image:: media/Chile04.png + :align: center + :alt: Digital certificate configuration. + +A certificate can be shared between several users. If this is the case leave the user field empty, +so all your billing users can use the same one. On the other hand, if you need to restrict the +certificate for a particular user, just define the users in the certificate. + +Financial Reports +~~~~~~~~~~~~~~~~~ + +The report Propuesta F29 requires two values that need to be defined as part of the company +configuration: + +.. image:: media/Chile05.png + :align: center + :alt: Fiscal reports parameters. + +Multicurrency +~~~~~~~~~~~~~ + +The official currency rate in Chile is provided by the SBIF, you can find the SBIF +synchronization service in the currency rate configuration and you can set a predefined interval +for the rate updates. + +.. image:: media/Chile05_2.png + :align: center + :scale: 25 + :alt: Currency reate service for Chile. + +In order to configure your token, you need to enable developer mode and access to +:menuselection:`Settings --> Technical --> System parameters` and search the parameter +``sbif_api_key`` and in the field Value introduce your token provided by the SBIF: + +.. image:: media/Chile05_3.png + :align: center + :alt: Token configuration for currency rate service. + +Chart of accounts +~~~~~~~~~~~~~~~~~ + +The chart of accounts is installed by default as part of the set of data included in +the localization module. The accounts are mapped automatically in: + +- Taxes. +- Default Account Payable. +- Default Account Receivable. +- Transfer Accounts. +- Conversion Rate. + + +Master Data +----------- + +Partner +~~~~~~~ + +Identification Type and VAT +*************************** + +As part of the Chilean localization, the identification types defined by the SII +are now available on the Partner form. This information is essential for most transactions. + +.. image:: media/Chile06.png + :align: center + :scale: 25 + :alt: Chilean identification types for partners. + +TaxpayerType +************ + +In Chile, the document type associated with customers and vendors transactions is defined +based on the Taxpayer Type. This field should be defined in the partner form, when creating +a customer is important you make sure this value is set: + +.. image:: media/Chile07.png + :align: center + :alt: Chilean taxpayer types for partners. + + +Electronic Invoice Data +*********************** + +As part of the information that is sent in the electronic Invoice, you need to define the +email that is going to appear as the sender of the electronic invoice to your customer, and +the Industry description. + +.. image:: media/Chile07_2.png + :align: center + :alt: Chilean electronic invoice data for partners. + + +Taxes +~~~~~ + +As part of the localization module, the taxes are created automatically with their related +financial account and configuration. + +.. image:: media/Chile08.png + :align: center + :alt: Chilean taxes list. + +Taxes Types +*********** + +Chile has several tax types, the most common ones are: + +- VAT. Is the regular VAT and it can have several rates. +- ILA (Impuesto a la Ley de Alcholes). Taxes for alcoholic drinks. It has a different rate. + + +Fiscal Positions +~~~~~~~~~~~~~~~~ + +Based on the purchase transactions, the VAT can have different affections. This will be done +in Odoo using the default purchase fiscal positions. + + +Document Types +~~~~~~~~~~~~~~ + +In some Latin American countries, including Chile, some accounting transactions like invoices and +vendor bills are classified by document types defined by the government fiscal authorities (In +Chile case: SII). + +The document type is essential information that needs to be displayed in the printed reports and +that needs to be easily identified within the set of invoices as well of account moves. + +Each document type can have a unique sequence per journal where it is assigned. As part of the +localization, the Document Type includes the country on which the document is applicable and the data +is created automatically when the localization module is installed. + +The information required for the document types is included by default so the user doesn't need to +fill anything on this view: + +.. image:: media/Chile09.png + :align: center + :alt: Chilean fiscal document types list. + +.. note:: + There are several document types that are inactive by default but can be activated if needed. + + +Use on Invoices +*************** + +The document type on each transaction will be determined by: + +- The Journal related to the Invoice, identifying if the journal uses documents. +- Condition applied based on the type of Issues and Receiver (ex. Type of fiscal + regimen of the buyer and type of fiscal regimen of the vendor). + + +Journals +-------- + +Usage +~~~~~ + +Sales +***** + +Sales Journals in Odoo usually represent a business unit or location, example: + +- Ventas Santiago. +- Ventas Valparaiso. + +For the retail stores is common to have one journal per POS: + +- Cashier 1. +- Cashier 2. + + +Purchases +********* + +The transactions purchase can be managed with a single journal, but sometimes companies use +more than one in order to handle some accounting transactions that are not related to vendor +bills but can be easily registered using this model, for example: + +- Tax Payments to government. +- Employees payments. + + +Configuration +~~~~~~~~~~~~~ + +When creating sales journals the next information must be filled in: + +**Point of sale type**: If the Sales journal will be used for electronic documents, the option +Online must be selected. Otherwise, if the journal is used for invoices imported from a previous +system or if you are using the SII portal “Facturación MiPyme“ you can use the option Manual. + +**Use Documents**: This field is used to define if the journal will use Document Types. It is only +applicable to Purchase and Sales journals that can be related to the +different sets of document types available in Chile. By default, all the sales journals created will +use documents. + +.. image:: media/Chile10.png + :align: center + :alt: Document type configuration on Journal. + +Sequences +********* + +When a Journal is created we have two options with document types sequences. + +1. Create new sequences: In this case, Odoo will create new sequences for the most common document + types. +2. Use existent sequence: If the sequence should be shared between several journals, the user can + add manually sequences previously created. + +.. image:: media/Chile11.png + :align: center + :alt: Steps to add new sequences on journals. + +.. important:: + For the Chilean localization it’s important to define the default Debt and Credit accounts + as they are required for one of the debit notes use cases. + +CAF +*** + +For each sequence related to the documents type, a CAF (Folio Authorization Code) is required, +the CAF is a file the SII provides to the Emisor with the folio/sequence authorized for the +electronic invoice documents. + +Your company can make several requests for folios and obtain several CAFs, each one associated +with different ranges of folios. In this way, you could order folios per the different +segmentations you have in your journals (example per office) thus avoiding distributing a range +of folios. In this way, each branch would have its private key of the respective CAF. + +Please refer to the SII documentation to check the detail on how to acquire the CAF: +`SII Timbraje `_. + + +Configuration +^^^^^^^^^^^^^ + +Once you have the CAF files you need to associate them with journal sequence in Odoo, +after you create the sequence for the first time the will be in red, which indicates +that no CAF has been configured for that particular sequence: + +.. image:: media/Chile12.png + :align: center + :alt: Sequences per document type on journals. + +In order to add a CAF, just follow these steps: + +1. Open the sequence. +2. Go the the Tab “CAF”. +3. Upload the file. +4. Save the CAF. +5. Save the sequence. + +.. image:: media/Chile13.gif + :align: center + :alt: Steps to add a new CAF on sequences. + + +As a result, the sequence color changes to black and the column Next number and quantity +available are updated: + +.. image:: media/Chile13.png + :align: center + :alt: Sequences per document type on journals. + + +Usage and Testing +================= + +Electronic Invoice Workflow +--------------------------- + +In the Chilean localization the electronic Invoice workflow covers the Emission of +Customer Invoices and the reception of Vendor Bills, in the next diagram we explain how +the information transmitted to the SII and between the customers and Vendors. + +.. image:: media/Chile14.png + :align: center + :alt: Diagram with Electronic invoice transactions. + + +Customer invoice Emission +------------------------- + +After the partners and journals are created and configured, the invoices are created in +the standard way, for Chile one of the differentiators is the document type which is selected +automatically based on the Taxpayer. + +You can manually change the document type if needed. + +.. image:: media/Chile15.png + :align: center + :alt: Document type selection on invoices. + + +Validation and DTE Status +~~~~~~~~~~~~~~~~~~~~~~~~~ + +When all the invoice information is filled, either manually or automatically when it’s created +from a sales order, proceed to validate the invoice. After the invoice is posted: + +- The DTE File (Electronic Tax Document) is created automatically and added in the chatter. +- The DTE SII status is set as: Pending to be sent. + + .. image:: media/Chile16.png + :align: center + :alt: DTE XML File displayed in chatter. + +The DTE Status is updated automatically by Odoo with a scheduled action that runs every day +at night, if you need to get the response from the SII immediately you can do it manually as well. +The DTE status workflow is as follows: + +.. image:: media/Chile17.png + :align: center + :alt: Transition of DTE statuses. + + +1. In the first step the DTE is sent to the SII, you can manually send it using the button: Enviar + Ahora, a SII Tack number is generated and assigned to the invoice, you can use this number to + check the details the SII sent back by email. The DTE status is updated to Ask for Status. + + +2. Once the SII response is received Odoo updates the DTE Status, in case you want to do it + manually just click on the button: Verify on SII. The result can either be Accepted, Accepted + With Objection or Rejected. + + .. image:: media/Chile18.png + :align: center + :alt: Identification transaction for invoice and Status update. + + + There are several internal status in the SII before you get Acceptance or Rejection, in + case you click continuously the Button Verify in SII, you will receive in the chatter the + detail of those intermediate statuses: + + .. image:: media/Chile18_2.png + :align: center + :alt: Descprtion of each DTE status in the chatter. + +3. The final response from the SII, can take on of these values: + + + **Accepted:** Indicates the invoice information is correct, our document is now fiscally valid + and it’s automatically sent to the customer. + + **Accepted with objections:** Indicates the invoice information is correct but a minor issue + was identified, nevertheless our document is now fiscally valid and it’s automatically + sent to the customer. + + .. image:: media/Chile19.png + :align: center + :alt: Email track once it is sent to the customer. + + **Rejected:** Indicates the information in the invoice is incorrect and needs to be + corrected, the detail of the issue is received in the emails you registered in the + SII, if it is properly configured in Odoo, the details are also retrieved + in the chatter once the email server is processed. + + If the invoice is Rejected please follow this steps: + + * Change the document to draft. + * Make the required corrections based on the message received from the SII. + * Post the invoice again. + + .. image:: media/Chile20.png + :align: center + :alt: Message when an invoice is rejected. + + +Crossed references +~~~~~~~~~~~~~~~~~~ + +When the Invoice is created as a result of another fiscal document, the information related to the +originator document must be registered in the Tab Cross Reference, which is commonly used for +credit or debit notes, but in some cases can be used on Customer Invoices as well. In the case of the +credit and debit notes, they are set automatically by Odoo: + +.. image:: media/Chile21.png + :align: center + :alt: Invoice tab with origin document number and data. + +Invoice PDF Report +~~~~~~~~~~~~~~~~~~ + +After the invoice is Accepted and valdiated by the SII and the PDF is printed it includes the +fiscal elements that indicates out document is fiscally valid: + +.. image:: media/Chile22.png + :align: center + :alt: Barcode and fiscal elements in the invice report. + + +Commercial Validation +~~~~~~~~~~~~~~~~~~~~~ + +Once the invoice has been sent to the customer: + +1. DTE partner status changes to “Sent”. +2. The customer must send a reception confirmation email. +3. Subsequently, if all the commercial terms and invoice data are correct, they will send the + Acceptance confirmation, otherwise they send a Claim. +4. The field DTE acceptation status is updated automatically. + +.. image:: media/Chile23.png + :align: center + :alt: Message with the commercial acceptance from the customer. + + +Processed for Claimed invoices +~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ + +Once the invoice has been Accepted by the SII **it can not be cancelled in Odoo**. In case you +get a Claim for your customer the correct way to proceed is with a Credit Note to either cancel +the Invoice or correct it. Please refer to the Credit Notes section for more details. + +.. image:: media/Chile24.png + :align: center + :alt: Invoice Comercial status updated to Claimed. + +Common Errors +~~~~~~~~~~~~~ + +There are multiple reasons behind a rejection from the SII, but these are some of the common errors +you might have and which is the related solution. + +- Error: RECHAZO- DTE Sin Comuna Origen. + + *Hint:* Make sure the Company Address is properly filled including the State and City. + +- Error en Monto : - IVA debe declararse. + + *Hint:* The invoice lines should include one VAT tax, make sure you add one on each invoice line. + +- Error: Rut No Autorizado a Firmar. + + *Hint:* The invoice lines should include one VAT tax, make sure you add one on each invoice line. + +- Error: Fecha/Número Resolucion Invalido RECHAZO- CAF Vencido : (Firma_DTE[AAAA-MM-DD] - + CAF[AAAA-MM-DD]) > 6 meses. + + *Hint:* Try to add a new CAF in the journal sequence related to this document as the one you’re + using is expired. + + + +Credit Notes +------------ + +When a cancellation or correction is needed over a validated invoice, a credit note must be +generated. It is important to consider that a CAF file is required for the Credit Note sequence, +which is identified as document 64 in the SII. + +.. image:: media/Chile25.png + :align: center + :alt: Creation of CAF for Credit notes sequences. + + +.. tip:: Refer to the journal section where we described the process to load the CAF on each + sequence. + +Use Cases +~~~~~~~~~ + +Cancel Referenced document +************************** + +In case you need to cancel or invalid an Invoice, use the button Add Credit note and select Full +Refund, in this case the SII reference Code is automatically set to: Anula Documento de referencia. + +.. image:: media/Chile26.png + :align: center + :alt: Full invoice refund with SII reference code 1. + +Corrects Referenced Document Text +********************************* + +If a correction in the invoice information is required, for example the Street Name, use the button +Add Credit note,select Partial Refund and select the option “Solo corregir Texto”. In this case +the SII reference Code is automatically set to: Corrige el monto del Documento de Referencia. + +.. image:: media/Chile27.png + :align: center + :alt: Partial refund to correct text including the corrected value. + +Odoo creates a Credit Note with the corrected text in an invoice and price 0. + +.. image:: media/Chile28.png + :align: center + :alt: Credit note with the corrected value on the invoice lines. + +.. important:: + It’s important to define the default credit account in the Sales journal as it + is taken for this use case in specific. + +Corrects Referenced Document Amount +*********************************** + +When a correction on the amounts is required, use the button Add Credit note +and select Partial Refund. In this case the SII reference Code is automatically +set to: Corrige el monto del Documento de Referencia. + +.. image:: media/Chile30.png + :align: center + :alt: Credit note for partial refund to correct amounts, using the SII reference code 3. + +Debit Notes +----------- + +As part of the Chilean localization, besides creating credit notes from an existing document you +can also create debit Notes. For this just use the button “Add Debit Note”. The two main use +cases for debit notes are detailed below. + +Use Cases +~~~~~~~~~ + +Add debt on Invoices +******************** + +The most common use case for debit notes is to increase the value of an existing invoice, you +need to select option 3 in the field Reference code SII: + +.. image:: media/Chile31.png + :align: center + :alt: Debit note for partial refund to crrect amounts, using the SII reference code 3. + + +In this case Odoo automatically includes the source invoice in the cross reference section: + +.. image:: media/Chile32.png + :align: center + :alt: Invoice data on crossed reference section for debit notes. + +Cancel Credit Notes +******************* + +In Chile the debits notes are used to cancel a validated Credit Note, in this case just +select the button Add debit note and select the first option in the wizard: *1: Anula +Documentos de referencia.* + +.. image:: media/Chile33.png + :align: center + :alt: Creating a debit note to cancel a credit note with the SII code reference 1. + + +Vendor Bills +------------ + +As part of the Chilean localization, you can configure your Incoming email server as the same you +have register in the SII in order to: + +- Automatically receive the vendor bills DTE and create the vendor bill based on this information. +- Automatically Send the reception acknowledgement to your vendor. +- Accept or Claim the document and send this status to your vendor. + + +Reception +~~~~~~~~~ + +As soon as the vendor email with the attached DTE is received: +1. The vendor Bill mapping all the information included in the xml. +2. An email is sent to the vendor with the Reception acknowledgement. +3. The DTE status is set as: Acuse de Recibido Enviado + +.. image:: media/Chile34.png + :align: center + :alt: Messages recorded in the chatter with the reception notification for the vendor. + +Acceptation +~~~~~~~~~~~ + +If all the commercial information is correct on your vendor bill, you can accept the document using +the button: Aceptar Documento, once this is done the DTE Acceptation Status changes to: Accepted and +an email of acceptance is sent to the vendor. + +.. image:: media/Chile35.png + :align: center + :alt: Acceptance button in vendor bills to inform the vendor all the document is comercially accepted. + + +Claim +~~~~~ + +In case there is a commercial issue or the information is not correct on your vendor bill, you can +Claim the document before validating it, using the button: Claim, once this is done the DTE +Acceptation Status change to: Claim and an email of acceptance is sent to the vendor. + +.. image:: media/Chile36.png + :align: center + :alt: Claim button in vendor bills to inform the vendor all the document is comercially rejected. + +If you claim a vendor bill, the status changes from draft to cancel automatically. Considering this +as best practice, all the Claim documents should be canceled as they won’t be valid for your +accounting records. + + +Financial Reports +================= + +Balance Tributario de 8 Columnas +-------------------------------- + +This report presents the accounts in detail (with their respective balances), classifying them +according to their origin and determining the level of profit or loss that the business had within +the evaluated period of time, so that a real and complete knowledge of the status of a company. + +You can find this report in :menuselection:`Accounting --> Accounting --> Reports` + +.. image:: media/Chile37.png + :align: center + :alt: Columns and data displayed in the report Balance Tributario 8 Columnas. + +Propuesta F29 +------------- + +The form F29 is a new system that the SII enabled to taxpayers, and that replaces the Purchase and +Sales Books. This report is integrated by Purchase Register (CR) and the Sales Register (RV). +Its purpose is to support the transactions related to VAT, improving its control and declaration. + +This record is supplied by the electronic tax documents (DTE’s) that have been received by the +SII. + +You can find this report in :menuselection:`Accounting --> Accounting --> Reports` + +.. image:: media/Chile38.png + :align: center + :alt: Parameters to required to generate the Report Propuesta F29 \ No newline at end of file diff --git a/accounting/fiscal_localizations/localizations/media/Chile01.png b/accounting/fiscal_localizations/localizations/media/Chile01.png new file mode 100644 index 000000000..8eeb2280d Binary files /dev/null and b/accounting/fiscal_localizations/localizations/media/Chile01.png differ diff --git a/accounting/fiscal_localizations/localizations/media/Chile02.png b/accounting/fiscal_localizations/localizations/media/Chile02.png new file mode 100644 index 000000000..bf7474ea9 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