[IMP] General: Update manage inbound email doc
closes odoo/documentation#11293 Signed-off-by: Jessica Rogers (jero) <jero@odoo.com> Co-authored-by: ksc-odoo <73958186+ksc-odoo@users.noreply.github.com> Co-authored-by: Sam Lieber (sali) <36018073+samueljlieber@users.noreply.github.com>
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@ -317,3 +317,43 @@ To change the default behavior, enable :ref:`developer-mode`, then go to :menuse
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.. important::
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These parameters are only used to prevent the creation of new records. They **do not prevent
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replies** from being added to the chatter.
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Allow alias domain system parameter
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===================================
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Incoming aliases are set in the Odoo database to create records by receiving incoming emails. To
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view aliases set in the Odoo database, first activate the :ref:`developer mode <developer-mode>`.
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Then, go to :menuselection:`Settings app --> Technical --> Aliases`.
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The following system parameter, `mail.catchall.domain.allowed`, set with allowed alias domain
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values, separated by commas, filters out correctly addressed emails to aliases. Setting the domains
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for which the alias can create a ticket, lead, opportunity, etc., eliminates false positives where
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email addresses with only the prefix alias, not the domain, are present.
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In some instances, matches have been made in the Odoo database when an email is received with the
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same alias prefix and a different domain on the incoming email address. This is true in the sender,
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recipient, and :abbr:`CC (Carbon Copy)` email addresses of an incoming email.
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.. example::
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When Odoo receives emails with the `commercial` prefix alias in the sender, recipient, or
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:abbr:`CC (Carbon Copy)` email addresses (e.g. commercial\@example.com), the database falsely
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treats the email as the full `commercial` alias, with a different domain, and therefore, creates
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a ticket/lead/opportunity/etc.
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To add the `mail.catchall.domain.allowed` system parameter, first, activate the :ref:`developer mode
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<developer-mode>`. Then, go to :menuselection:`Settings app --> Technical --> System Parameters`.
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Click :guilabel:`New`. Then, type in `mail.catchall.domain.allowed` for the :guilabel:`Key` field.
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Next, for the :guilabel:`Value` field, add the domains separated by commas. Manually
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:icon:`fa-cloud-upload` :guilabel:`(Save)`, and the system parameter takes immediate effect.
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.. image:: email_servers_inbound/allowed-domain.png
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:alt: mail.catchall.domain.allowed system parameter set.
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Local-part based incoming detection
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===================================
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When creating a new alias, there is an option to enable :guilabel:`Local-part based incoming
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detection`. If enabled, Odoo only requires the local-part to match for routing an incoming email. If
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this feature is turned off, Odoo requires the whole email address to match for routing an incoming
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email.
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