diff --git a/content/administration/maintain/odoo_online.rst b/content/administration/maintain/odoo_online.rst index 9024cbaf2..9d76cd480 100644 --- a/content/administration/maintain/odoo_online.rst +++ b/content/administration/maintain/odoo_online.rst @@ -2,25 +2,15 @@ Odoo Online database management =============================== -To manage a database, sign in to https://www.odoo.com and access the `database management page -`_ by clicking on the user icon, then on -:guilabel:`My Databases`. +To manage a database, go to the `database manager `_ and sign in +as the database administrator. -.. image:: odoo_online/my-databases.png - :align: center - :alt: Clicking on the user icon opens a drop-down menu. "My databases" button is highlighted. +All the main database management options are available by clicking the database name, except the +upgrade option, which can be accessed by clicking the **arrow in a circle** icon next to the +database name. It is only displayed if an upgrade is available. -.. note:: - Make sure to connect as the administrator of the database that changes will be made on. - -.. image:: odoo_online/dropdown-menu.png - :align: right - :alt: Clicking on the gear icon opens the drop-down menu. - -Open the drop-down menu next to the database that changes will be made on by clicking on the gear -icon. - -Several actions are available: +.. image:: odoo_online/database-manager.png + :alt: Accessing the database management options - :ref:`odoo_online/upgrade` - :ref:`odoo_online/duplicate` @@ -37,39 +27,24 @@ Several actions are available: Upgrade ======= -If the database is *not* on the latest **Online version**, the administrator should receive an -invitation to :doc:`upgrade <../upgrade>` the database. A :guilabel:`Rolling Release`` button on the -database's main screen proposes an upgrade to the latest version (e.g., 14.0 to 16.1). - -.. important:: - - | **If the Odoo database's version is lower than the latest major release:** - | The database must be upgraded within two months. After these two months, an automatic - upgrade is initiated. - - | **If the Odoo database's version is equal to or higher than the latest major release:** - | Disregard the invitation to upgrade as the database probably wouldn't benefit from new - features every two months. - -.. note:: - Versions that are not supported anymore become deprecated and need to be updated to avoid - security issues. Odoo recommends that the company initiate the upgrade, as this method allows for - the company to request a test upgrade of the database to check for any discrepancies. +Trigger a database upgrade. .. seealso:: - - :doc:`../upgrade` - - :doc:`supported_versions` + For more information about the upgrade process, check out the :doc:`Odoo Online upgrade + documentation <../upgrade/odoo_online>`. .. _odoo_online/duplicate: Duplicate ========= -This allows to make an exact copy of the database to be able to perform testing without compromising -the daily operations. +Create an exact copy of the database, which can be used to perform testing without compromising +daily operations. .. important:: - - By checking :guilabel:`For testing purposes`, all external communication (emails, payments, - delivery orders, etc.) are disabled by default on the duplicated database. - - Duplicate databases expire automatically after 15 days. + - By checking :guilabel:`For testing purposes`, all external actions (emails, payments, delivery + orders, etc.) are disabled by default on the duplicated database. + - Duplicated databases expire automatically after 15 days. .. _odoo_online/rename: @@ -83,28 +58,31 @@ Rename the database and its URL. Download ======== -Instantly download a ZIP file with a backup of the database. +Download a ZIP file containing a backup of the database. .. note:: - Databases are backed up daily according to the `Odoo Cloud SLA + Databases are backed up daily as per the `Odoo Cloud Hosting SLA `_. .. _odoo_online/domains: -Domains -======= +Domain names +============ -Configure custom domains to access the database via another URL. +Use a custom :doc:`domain name ` to access the database via another URL. -.. seealso:: - - :doc:`domain_names` +.. tip:: + You can :ref:`register a domain name for free `. .. _odoo_online/tags: Tags ==== -Add tags to sort your databases out. You can search the tags in the search bar. +Add tags to easily identify and sort your databases. + +.. tip:: + You can search for tags in the search bar. .. _odoo_online/delete: @@ -114,44 +92,43 @@ Delete Delete a database instantly. .. danger:: - Deleting a database means that all data is permanently lost. The deletion is instant and for all - users. It is recommended to create a backup of the database before deleting it. + Deleting a database means that all data is permanently lost. The deletion is instant and applies + to all users. It is recommended to create a backup of the database before deleting it. -Carefully read the warning message that pops up and proceed only if the implications of deleting a -database are fully understood: +Carefully read the warning message and only proceed if the implications of deleting a database are +fully understood. .. image:: odoo_online/delete.png - :align: center - :alt: A warning message is prompted before deleting a database. + :alt: The warning message displayed before deleting a database .. note:: - Only an administrator can delete a database. - - The database name is immediately available for a new database. - - It is not possible to delete a database if it is expired or linked to a subscription. If - needed, please get in touch with `Odoo Support `_. + - The database name is immediately made available to anyone. + - Deleting a database if it has expired or is linked to a subscription is impossible. In that + case, contact `Odoo Support `_. .. _odoo_online/contact-support: -Contact Support -=============== +Contact us +========== -Access the Odoo `support page `_ with your database's details already +Access the `Odoo.com support page `_ with the database's details already pre-filled. .. _odoo_online/users: -Invite / Remove Users +Invite / remove users ===================== -To invite users, fill out the email address of the new user and click on :guilabel:`Invite`. To add -multiple users, click on :guilabel:`Add more users`. +To invite users, fill out the new user's email address and click :guilabel:`Invite`. To add multiple +users, click :guilabel:`Add more users`. .. image:: odoo_online/invite-users.png - :align: center - :alt: Clicking on "Add more users" adds additional email fields. + :alt: Inviting a user on a database -To remove users, select the users to remove and click on :guilabel:`Remove`. +To remove users, select them and click :guilabel:`Remove`. .. seealso:: - - :doc:`/applications/general/users/manage_users` - - :doc:`/applications/general/users/delete_account` + - :doc:`../../applications/general/users/manage_users` + - :doc:`../../applications/general/users/delete_account` + diff --git a/content/administration/maintain/odoo_online/database-manager.png b/content/administration/maintain/odoo_online/database-manager.png new file mode 100644 index 000000000..a3254d29a Binary files /dev/null and b/content/administration/maintain/odoo_online/database-manager.png differ diff --git a/content/administration/maintain/odoo_online/dropdown-menu.png b/content/administration/maintain/odoo_online/dropdown-menu.png deleted file mode 100644 index 0decd3fde..000000000 Binary files a/content/administration/maintain/odoo_online/dropdown-menu.png and /dev/null differ diff --git a/content/administration/maintain/odoo_online/my-databases.png b/content/administration/maintain/odoo_online/my-databases.png deleted file mode 100644 index 7815ebe63..000000000 Binary files a/content/administration/maintain/odoo_online/my-databases.png and /dev/null differ diff --git a/content/administration/upgrade/odoo_online.rst b/content/administration/upgrade/odoo_online.rst index b30c2b74b..383c4175d 100644 --- a/content/administration/upgrade/odoo_online.rst +++ b/content/administration/upgrade/odoo_online.rst @@ -13,6 +13,25 @@ icon next to the database name, indicating that the database can be upgraded. :align: center :alt: The database manager page with an upgrade button next to the name of a database. +.. important:: + - If the database's version is **lower** than the latest major release: the database must be + upgraded within two months. After these two months, an automatic upgrade is initiated. + - If the database's version is **equal** to or **higher** than the latest major release: + you can disregard the invitation to upgrade, as the database probably would not benefit from + new features every two months. + +If a database is *not* on the latest online version, its administrator should receive an invitation +to upgrade on the database's dashboard, displayed as an **arrow in a circle**. + +.. image:: odoo_online/database-notification.png + :alt: Invitation to upgrade on the database dashboard. + +.. note:: + Versions that are not supported anymore become deprecated and must be updated to avoid + security issues. It is recommended to initiate the upgrade yourself and not wait for the + automatic upgrade, as the former method allows you to request a test upgrade of the database to + check for any discrepancies. + Test database ============= @@ -65,5 +84,9 @@ Select the :guilabel:`Production` option and then click :guilabel:`Upgrade` to b process. As before, a notification email is sent to the email address provided and a red :guilabel:`Upgrade in progress` tag appears next to the name of the database. +The production database is then taken offline and will be upgraded automatically. The time it takes +to upgrade the production database should be similar to the time that was necessary to upgrade the +test database. Make sure to inform database users of the scheduled downtime. + After the upgrade is finished, the :guilabel:`Upgrade in progress` tag disappears and the database is upgraded to the version specified. diff --git a/content/administration/upgrade/odoo_online/database-notification.png b/content/administration/upgrade/odoo_online/database-notification.png new file mode 100644 index 000000000..ab63c6613 Binary files /dev/null and b/content/administration/upgrade/odoo_online/database-notification.png differ diff --git a/content/administration/upgrade/odoo_online/databases-page.png b/content/administration/upgrade/odoo_online/databases-page.png index 03333a726..590e8c57d 100644 Binary files a/content/administration/upgrade/odoo_online/databases-page.png and b/content/administration/upgrade/odoo_online/databases-page.png differ diff --git a/content/administration/upgrade/odoo_online/test-database.png b/content/administration/upgrade/odoo_online/test-database.png index 32d46a016..a9ce2bf83 100644 Binary files a/content/administration/upgrade/odoo_online/test-database.png and b/content/administration/upgrade/odoo_online/test-database.png differ diff --git a/content/administration/upgrade/odoo_online/upgrade-in-progress.png b/content/administration/upgrade/odoo_online/upgrade-in-progress.png index b15fbfcab..6835d15e0 100644 Binary files a/content/administration/upgrade/odoo_online/upgrade-in-progress.png and b/content/administration/upgrade/odoo_online/upgrade-in-progress.png differ