[IMP] l10n: update CodaBox documentation
This commit updates the documentation of CodaBox: - new connection process - new revocation process - modified potential errors closes odoo/documentation#7683 Related: odoo/enterprise#55858 Signed-off-by: Ricardo Gomes Rodrigues (rigr) <rigr@odoo.com>
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Ricardo Gomes Rodrigues
“Audrey
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@ -124,7 +124,7 @@ Categories`. Some categories already exist by default but do not have any rates.
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This makes the vehicle mandatory while booking a vendor bill.
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To link a disallowed expenses category with a specific account, go to :menuselection:`Accounting -->
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Configuration --> Acounting: Chart of Accounts`. Find the account you want, and click on
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Configuration --> Accounting: Chart of Accounts`. Find the account you want, and click on
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:guilabel:`Setup`. Add the :guilabel:`Disallowed Expense category` in the :guilabel:`Disallowed
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Expenses` field. From now, when an expense is created with this account, the disallowed expense is
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calculated based on the rate mentioned in the :guilabel:`Disallowed Expense category`.
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@ -234,8 +234,7 @@ SODA
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files can be imported into the journal you use to record salaries by going to your Accounting
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**dashboard** and clicking :guilabel:`Upload` in the related journal card form.
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Once your **SODA** files are imported, the entries are created automatically in your 'salary'
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journal.
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Once your **SODA** files are imported, the entries are created automatically in your salary journal.
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.. image:: belgium/soda-import.png
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:alt: Import SODA files
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@ -245,7 +244,7 @@ journal.
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CodaBox
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-------
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**CodaBox** is a service that allows Belgian accounting firms accessing their clients' bank
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**CodaBox** is a service that allows Belgian accounting firms to access their clients' bank
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information and statements. Odoo provides a way to import such statements automatically.
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.. note::
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@ -259,16 +258,16 @@ The configuration must be done on each client database. In the following
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instructions, we will refer to your client's company as *Company* and to your
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accounting firm as *Accounting Firm*.
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You must first :ref:`Install <general/install>` :guilabel:`CodaBox` and :guilabel:`CodaBox Bridge`
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to start.
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You must first :ref:`install <general/install>` :guilabel:`CodaBox` and
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:guilabel:`CodaBox Bridge Wizard` (if available) to start.
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.. important::
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Make sure the company settings are correctly configured, i.e., the country is set to
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:guilabel:`Belgium`, the :guilabel:`Tax ID` and :guilabel:`Accounting Firm` fields are filled,
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as well as the :guilabel:`Tax ID` of the accounting firm (unless it is the same as the
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company's :guilabel:`Tax ID`).
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as well as the :guilabel:`Tax ID` of the accounting firm (if not filled, the :guilabel:`Tax ID`
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of the company is used).
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Configure the Journals
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Configure the journals
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**********************
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.. tabs::
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@ -277,7 +276,7 @@ Configure the Journals
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#. :doc:`Create a new bank journal <../accounting/bank>`.
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#. Set the right IBAN in the :guilabel:`Account Number` field.
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#. Select :guilabel:`CodaBox synchronisation` as the :guilabel:`Bank Feed`.
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#. Select :guilabel:`CodaBox synchronization` as the :guilabel:`Bank Feed`.
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.. image:: belgium/codabox_configuration_coda_journal.png
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:align: center
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@ -286,7 +285,8 @@ Configure the Journals
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.. tab:: For SODA files
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#. Create a new miscellaneous journal.
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#. Go to :menuselection:`Accounting --> Configuration --> Accounting: CodaBox`.
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#. Go to :menuselection:`Accounting --> Configuration --> Settings`, then go to the
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:guilabel:`CodaBox` section.
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#. Select the journal you just created in the SODA journal field.
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.. image:: belgium/codabox_configuration_soda_setting.png
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@ -295,53 +295,28 @@ Configure the Journals
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.. _belgium/codabox-configuration-connection:
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Configure the Connection
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Configure the connection
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************************
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First, you must select which users can access the **CodaBox** connection settings. To do so, go to
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:menuselection:`Settings --> Users & Companies --> Groups`, and search for the group
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:guilabel:`Allow to show and modify the CodaBox Connection Settings`. Add the users you want
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to this group. By default, only the :guilabel:`Administrator` is part of this group.
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#. Go to :menuselection:`Accounting --> Configuration --> Settings`, then go to the
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:guilabel:`CodaBox` section.
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#. Click on :guilabel:`Manage Connection` to open the connection wizard, which shows the
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:guilabel:`Accounting Firm VAT` number and the :guilabel:`Company VAT` number that will be used
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for the connection.
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#. If this is your **first connection**, click on :guilabel:`Create connection`.
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The wizard confirms that the connection has been created on **Odoo's side**. Follow the steps
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to validate the connection on **CodaBox's side**, too.
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Then, to configure the connection itself, go to
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:menuselection:`Accounting --> Configuration --> Accounting: CodaBox`.
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If this is **not your first connection**, the :guilabel:`Accounting Firm Password` provided by
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Odoo during the first connection will be requested to create a new connection.
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The procedure differs depending on whether **CodaBox** is
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being setup for a first client or an additional one.
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.. note::
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This :guilabel:`Accounting Firm Password` is unique to Odoo and must be stored securely
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on your side.
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.. tabs::
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The :guilabel:`Status` should have now switched to :guilabel:`Connected`.
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.. tab:: First connection
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#. Click on :guilabel:`Connect`, where you are redirected to
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the **CodaBox** platform, here validate the connection.
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#. Once redirected back to Odoo, the :guilabel:`Status` should be set to
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:guilabel:`Connected` and a new field :guilabel:`Access Token` should appear.
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.. image:: belgium/codabox_configuration_connection_ok.png
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:align: center
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:alt: Configured connection.
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.. note::
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This :guilabel:`Access Token` will be used to create new connections
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for other clients without having to validate the connection again.
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.. tab:: Following connection
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#. Copy the :guilabel:`Access Token` from a previous connection.
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#. Click on :guilabel:`Connect`.
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The **CodaBox** connection linked to the :guilabel:`Access Token` should still exist,
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therefore there is no need to validate the connection again. A new and different
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:guilabel:`Access Token` is generated, and the :guilabel:`Status` should be set to
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:guilabel:`Connected`.
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.. note::
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By having a different :guilabel:`Access Token` for each client, you can
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easily revoke the access of a client to your CodaBox account without
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affecting the other clients. One client cannot interfere with another.
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Synchronisation
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Synchronization
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~~~~~~~~~~~~~~~
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Once the connection is established, Odoo can be synchronized with CodaBox.
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@ -360,87 +335,78 @@ Once the connection is established, Odoo can be synchronized with CodaBox.
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.. tab:: For SODA files
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SODA files are automatically imported from CodaBox once a day as draft. You do
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not have to do anything. However, if you wish, it can also be done manually,
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by clicking on :guilabel:`Fetch SODA's` in the Accounting Dashboard.
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SODA files are automatically imported from CodaBox once a day as a draft. You do not have to
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do anything. However, if you wish, it can also be done manually by clicking on
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:guilabel:`Fetch SODA's` in the Accounting Dashboard.
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By default, if an account in the SODA is not mapped to an account in Odoo, the Suspense
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Account (499000) is used and a note is left in the created journal entry.
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By default, if an account in the SODA file is not mapped to an account in Odoo, the Suspense
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Account (499000) is used, and a note is added to the created journal entry.
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.. image:: belgium/codabox_dashboard_soda.png
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:align: center
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:alt: Manually fetch SODA's.
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.. note::
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You can access the mapping between the SODA accounts and the Odoo accounts by clicking
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on the :guilabel:`SODA Mapping` button in
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:menuselection:`Accounting --> Configuration --> Accounting: CodaBox`.
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You can access the mapping between the SODA and Odoo accounts by going to
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:menuselection:`Accounting --> Configuration --> Settings` and clicking on the
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:guilabel:`Open SODA Mapping` button in the :guilabel:`CodaBox` section.
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.. note::
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The connection between Odoo and CodaBox can be revoked by using the
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:guilabel:`Revoke` button in the CodaBox settings, which will revoke
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the link on Odoo's side only.
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If you have multiple connections, you will still be able to use the
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Access Token of one of them to easily reconnect Odoo and CodaBox for
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another client.
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However, if you have only one (remaining) connection, you will not be able
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to use its Access Token to create new connections. In that case, you will
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have to revoke the connection from the CodaBox platform too,
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and then recreate a new one following the steps in the
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:ref:`first connection <belgium/codabox-configuration-connection>` section.
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Potential issues
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~~~~~~~~~~~~~~~~
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CodaBox is not configured. Please check your configuration.
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Either the Company VAT of the Accounting Firm VAT is not set.
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* **CodaBox is not configured. Please check your configuration.**
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It seems that the fiduciary VAT number you provided is not valid. Please check your configuration.
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Either the Company VAT of the Accounting Firm VAT is in the wrong format.
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Either the :guilabel:`Company VAT` or the :guilabel:`Accounting Firm VAT` is not set.
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It seems that the fiduciary VAT number you provided does not exist in CodaBox. Please check your configuration.
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The Accounting Firm VAT number you provided is not registered in CodaBox.
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* **No connection exists with these accounting firms and company VAT numbers.**
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**Please check your configuration.**
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Error while connecting to the IAP server. Please contact Odoo support.
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It seems that Odoo's IAP server is down or unreachable. Please contact
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Odoo support.
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This can happen when checking the connection status, and the :guilabel:`Accounting Firm VAT` and
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:guilabel:`Company VAT` combination still needs to be registered. This may happen if you have
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changed the :guilabel:`Company VAT` after the connection was established. For security reasons,
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you have to :ref:`recreate a connection <belgium/codabox-configuration-connection>`
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for this :guilabel:`Company VAT`.
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It seems that your CodaBox connection is not valid anymore. Please check your configuration.
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It seems that you have either revoked the access of Odoo to your CodaBox account, or that
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you have not completed the configuration process. In this case, you must click on the
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:guilabel:`Revoke connection` button in the settings, and follow again the steps in
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the :ref:`first connection <belgium/codabox-configuration-connection>` section.
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* **It seems that your CodaBox connection is not valid anymore. Please connect again.**
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A previous CodaBox registration already exists. Paste the access token from a previous connection here. Odoo will generate a new one, exclusive to this database.
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It seems that you have already your Accounting Firm with Odoo, but that the Access Token
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is either not filled or wrong. You should follow the steps in the
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:ref:`following connection <belgium/codabox-configuration-connection>` tab section.
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This can happen if you revoke Odoo's access to your CodaBox account or still need to complete
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the configuration process. In this case, you must revoke the connection and create a new one.
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If you have lost your Access Token, you have to go on the CodaBox platform,
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and revoke the access of Odoo to your CodaBox account. Then, you will have to follow
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the steps in the :ref:`first connection <belgium/codabox-configuration-connection>` section.
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* **The provided password is not valid for this accounting firm.**
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**You must reuse the password you received from Odoo during your first connection.**
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The provided access token is not valid for this fiduciary. Please check your configuration. If you have lost your access token, please contact Odoo support.
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Same as above.
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The password you provided is different from the one you received from Odoo during your first
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connection. You must use the password you received from Odoo during your first connection to
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create a new connection for this accounting firm. If you have lost your password, you must first
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revoke the Odoo connection on CodaBox's side (i.e., on your myCodaBox portal). Then, you can
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revoke the connection on Odoo's side and
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:ref:`create a new one <belgium/codabox-configuration-connection>`.
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It seems that no connection linked to your database/VAT number exists. Please check your configuration.
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You may obtain this error when revoking or trying to fetch files from CodaBox if
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the pair (Accounting Firm VAT, Company VAT) is not registered yet. This may happen if
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you have changed the company VAT after the connection was established for instance.
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For security reasons, you have to recreate a connection for this company VAT by following the
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steps in the :ref:`first connection <belgium/codabox-configuration-connection>` section.
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* **It seems that the company or accounting firm VAT number you provided is not valid.**
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**Please check your configuration.**
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No files were found. Please check your configuration.
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This may occur if the company VAT has changed after the connection was established.
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In that case, you must click on the :guilabel:`Revoke connection` button in the settings,
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and recreate the connection.
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Either the :guilabel:`Company VAT` or the :guilabel:`Accounting Firm VAT` is not in a valid
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Belgian format.
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It seems you have already created a connection to CodaBox with this fiduciary. To create a new connection, you must first revoke the old one on myCodaBox portal.
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You must go on the CodaBox platform, and revoke the access of Odoo to your CodaBox account.
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Then, you will have to follow the steps in the
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:ref:`first connection <belgium/codabox-configuration-connection>` section.
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* **It seems that the accounting firm VAT number you provided does not exist in CodaBox.**
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**Please check your configuration.**
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The :guilabel:`Accounting Firm VAT` number you provided is not registered in CodaBox.
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You may not have a valid CodaBox license linked to this VAT number.
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* **It seems you have already created a connection to CodaBox with this accounting firm.**
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**To create a new connection, you must first revoke the old one on myCodaBox portal.**
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You must go to your myCodaBox portal and revoke Odoo's access to your CodaBox account.
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Then, you can :ref:`create a new connection <belgium/codabox-configuration-connection>`
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on Odoo's side.
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.. tip::
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To revoke the connection between Odoo and CodaBox, go to
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:menuselection:`Accounting --> Configuration --> Settings`, scroll down to the
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:guilabel:`CodaBox` section, click on :guilabel:`Manage Connection`, then click on
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:guilabel:`Revoke`.
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Electronic invoicing
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====================
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