[IMP] accounting: payments doc update
Updated the payments doc page.
Forward to master.
16.3 -> Change reconciliation section
taskid-3610834
closes odoo/documentation#7258
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Signed-off-by: Tom Aarab (toaa) <toaa@odoo.com>
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Payments
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========
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In Odoo, payments can either be linked automatically to an invoice or bill or be stand-alone records
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for use at a later date.
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In Odoo, payments can either be automatically linked to an invoice or bill or be stand-alone records
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for use at a later date:
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If a payment is **linked to an invoice or bill**, it reduces the amount due of the invoice. You can
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have multiple payments related to the same invoice.
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- If a payment is **linked to an invoice or bill**, it reduces/settles the amount due of the
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invoice. You can have multiple payments related to the same invoice.
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If a payment is **not linked to an invoice or bill**, the customer has an outstanding credit with
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your company, or your company has an outstanding debit with a vendor. You can use those outstanding
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amounts to reduce unpaid invoices/bills.
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- If a payment is **not linked to an invoice or bill**, the customer has an outstanding credit with
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your company, or your company has an outstanding debit with a vendor. You can use those
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outstanding amounts to reduce/settle unpaid invoices/bills.
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.. seealso::
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- :doc:`Internal transfers <payments/internal_transfers>`
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@ -23,59 +23,54 @@ amounts to reduce unpaid invoices/bills.
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Registering payment from an invoice or bill
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===========================================
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When clicking on :guilabel:`Register payment` in a customer invoice or vendor bill, it generates a
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new journal entry and changes the amount due according to the amount of the payment. The counterpart
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is reflected in an outstanding receipts or payments account. At this point, the customer invoice or
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vendor bill is marked as :guilabel:`In payment`. Then, when the outstanding account is reconciled
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with a bank statement line, the invoice or vendor bill changes to the :guilabel:`Paid` status.
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When clicking :guilabel:`Register payment` in a customer invoice or vendor bill, it generates a new
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journal entry and changes the amount due according to the payment amount. The counterpart is
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reflected in an :ref:`outstanding <bank/outstanding-accounts>` **receipts** or **payments** account.
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At this point, the customer invoice or vendor bill is marked as :guilabel:`In payment`. Then, when
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the outstanding account is reconciled with a bank statement line, the invoice or vendor bill changes
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to the :guilabel:`Paid` status.
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The information icon near the payment line displays more information about the payment. You can
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access additional information, such as the related journal, by clicking on :guilabel:`View`.
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access additional information, such as the related journal, by clicking :guilabel:`View`.
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.. image:: payments/information-icon.png
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:alt: See detailed information of a payment
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:alt: See detailed information of a payment.
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.. note::
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- The customer invoice or vendor bill should be in the status :guilabel:`Posted` to register the
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- The customer invoice or vendor bill must be in the :guilabel:`Posted` status to register the
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payment.
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- When clicking on :guilabel:`Register payment`, you can select the amount to pay and make a
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partial or full payment.
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- If your main bank account is set as :ref:`outstanding account
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<bank/outstanding-accounts>`, and the payment is made in Odoo (not related to a
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bank statement), invoices and bills are directly registered in the status :guilabel:`Paid`.
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- If you unreconciled a payment, it still appears in your books but is no longer linked to the
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- If you unreconcile a payment, it still appears in your books but is no longer linked to the
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invoice.
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- If you (un)reconcile a payment in a different currency, a journal entry is automatically
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created to post the currency exchange gains/losses (reversal) amount.
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- If you (un)reconcile a payment and an invoice having cash basis taxes, a journal entry is
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automatically created to post the cash basis tax (reversal) amount.
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.. seealso::
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- :doc:`bank/reconciliation`
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.. tip::
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- If your main bank account is set as an :ref:`outstanding account
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<bank/outstanding-accounts>`, and the payment is registered in Odoo (not through a related
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bank statement), invoices and bills are directly registered as :guilabel:`Paid`.
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Registering payments not tied to an invoice or bill
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===================================================
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When a new payment is registered via the menu :menuselection:`Customers / Vendors --> Payments`, it
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is not directly linked to an invoice or bill. Instead, the account receivable or the account payable
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are matched with the outstanding account until they are manually matched with their related invoice
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or bill.
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When a new payment is registered via :menuselection:`Customers / Vendors --> Payments` menu, it is
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not directly linked to an invoice or bill. Instead, the account receivable or the account payable is
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matched with the **outstanding account** until it is manually matched with its related invoice or
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bill.
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Matching invoices and bills with payments
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-----------------------------------------
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A blue banner appears when you validate a new invoice or bill and there is an outstanding payment
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for this specific customer or vendor. It can easily be matched from the invoice or the bill by
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clicking on :guilabel:`ADD` under :guilabel:`Outstanding Credits` or :guilabel:`Outstanding Debits`.
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A blue banner appears when you validate a new invoice/bill and an **outstanding payment** exists for
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this specific customer or vendor. It can easily be matched from the invoice or bill by clicking
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:guilabel:`ADD` under :guilabel:`Outstanding Credits` or :guilabel:`Outstanding Debits`.
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.. image:: payments/add-option.png
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:alt: Shows the ADD option to reconcile an invoice or a bill with a payment
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:alt: Shows the ADD option to reconcile an invoice or a bill with a payment.
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The invoice or bill is now marked as :guilabel:`In payment` until it is reconciled with the bank
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statement.
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.. seealso::
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- :doc:`bank/reconciliation`
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The invoice or bill is now marked as :guilabel:`In payment` until it is reconciled with its
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corresponding bank statement.
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.. _payments/batch-payments:
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@ -83,11 +78,11 @@ Batch payment
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-------------
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Batch payments allow you to group different payments to ease :doc:`reconciliation
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<bank/reconciliation>`. They are also useful when you deposit checks to the bank or
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for SEPA Payments. To do so, go to :menuselection:`Accounting --> Customers --> Batch Payments` or
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:menuselection:`Accounting --> Vendors --> Batch Payments`. In the list view of payments, you can
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select several payments and group them in a batch by clicking on :menuselection:`Action --> Create
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Batch Payment`.
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<bank/reconciliation>`. They are also useful when you deposit :doc:`checks <payments/checks>` to the
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bank or for :doc:`SEPA payments <payments/pay_sepa>`. To do so, go to :menuselection:`Accounting -->
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Customers --> Batch Payments` or :menuselection:`Accounting --> Vendors --> Batch Payments`. In the
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list view of payments, you can select and group several payments in a batch by clicking
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:menuselection:`Action --> Create Batch Payment`.
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.. seealso::
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- :doc:`payments/batch`
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@ -99,36 +94,50 @@ Payments matching
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-----------------
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The :guilabel:`Payments matching` tool opens all unreconciled customer invoices or vendor bills and
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gives you the opportunity to process them all one by one, doing the matching of all their payments
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and invoices at once. You can reach this tool from the :menuselection:`Accounting Dashboard -->
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Customer Invoices / Vendor Bills`, and click on :guilabel:`⋮` and select :guilabel:`Payments
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Matching`, or by going to :menuselection:`Accounting --> Reconciliation`.
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allows you to process them individually, matching all payments and invoices in one place. You can
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reach this tool from the :menuselection:`Accounting Dashboard --> Customer Invoices / Vendor Bills`,
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click the drop-down menu button (:guilabel:`⋮`), and select :guilabel:`Payments Matching`, or go to
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:menuselection:`Accounting --> Accounting --> Reconciliation`.
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.. image:: payments/payments-journal.png
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:alt: Payments matching menu in the drop-down menu.
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.. note::
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During the :doc:`reconciliation <bank/reconciliation>`, if the sum of the debits
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and credits does not match, there is a remaining balance. This either needs to be reconciled at a
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later date or needs to be written off directly.
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During the :doc:`reconciliation <bank/reconciliation>`, if the sum of the debits and credits does
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not match, there is a remaining balance. This either needs to be reconciled at a later date or
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needs to be written off directly.
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Batch payments matching
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-----------------------
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To reconcile several outstanding payments or invoices at once, for a specific customer or vendor,
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the batch reconciliation feature can be used. Go to :menuselection:`Accounting --> Reporting -->
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Aged Receivable / Aged Payable`. You now see all transactions that have not been reconciled yet, and
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when you select a customer or vendor, the :guilabel:`Reconcile` option is displayed.
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You can use the batch reconciliation feature to reconcile several outstanding payments or invoices
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simultaneously for a specific customer or vendor. Go to :menuselection:`Accounting --> Reporting -->
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Aged Receivable / Aged Payable`. You can see all transactions that have not been reconciled yet for
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that partner, and when you select a customer or vendor, the :guilabel:`Reconcile` option is
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displayed.
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.. image:: payments/reconcile-option.png
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:alt: See the reconcile option
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:alt: See the reconcile option.
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Registering a partial payment
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=============================
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To register a **partial payment**, click :guilabel:`Register payment` from the related invoice or
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bill, and enter the amount received or paid. Upon entering the amount, a prompt appears to decide
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whether to :guilabel:`Keep open` the invoice or bill, or :guilabel:`Mark as fully paid`. Select
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:guilabel:`Keep open` and click :guilabel:`Create payment`. The invoice or bill is now marked as
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:guilabel:`Partial`. Select :guilabel:`Mark as fully paid` if you wish to settle the invoice or bill
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with a difference in the amount.
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.. image:: payments/payment-difference.png
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:alt: Partial payment of an invoice or bill.
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Reconciling payments with bank statements
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=========================================
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Once a payment has been registered, the status of the invoice or bill is :guilabel:`In payment`. The
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next step is to reconcile it with the related bank statement line to have the transaction finalized
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and the invoice or bill marked as :guilabel:`Paid`.
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.. seealso::
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- :doc:`bank/reconciliation`
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next step is :doc:`reconciling <bank/reconciliation>` it with the related bank statement line to
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have the transaction finalized and the invoice or bill marked as :guilabel:`Paid`.
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.. toctree::
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:titlesonly:
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