diff --git a/content/applications/finance/accounting/reporting/intrastat.rst b/content/applications/finance/accounting/reporting/intrastat.rst index 1238756cd..40e36071e 100644 --- a/content/applications/finance/accounting/reporting/intrastat.rst +++ b/content/applications/finance/accounting/reporting/intrastat.rst @@ -2,27 +2,166 @@ Intrastat ========= -**Intrastat** is the system for data collection and statistic production of goods traded among the -EU Member States. Organizations whose annual trade surpasses a certain threshold must provide data -about the goods traded with other EU countries. +`Intrastat `_ +is the data collection and statistics production system for goods traded among EU member states. It +collects data on: -.. seealso:: - - `Eurostat Statistics Explained - Glossary: Intrastat - `_ +- Commercial transactions of goods for use, consumption, investment, or resale with ownership + transfer; +- Goods movements without transfer of ownership (e.g., stock relocations or moves of goods + before or after outsourced production or processing, and after maintenance or repair); +- Returns of goods. .. note:: - As of January 1, 2022, the reporting requirements have changed. One main modification concerns - the transaction codes which are now switching to a 2-digits format. All transactions recorded - after this date have to follow the new system’s rules. + Although the Intrastat system continues to be used, the term Intrastat is not used in the `latest + legislation `_, preferring instead + *intra-Union trade in goods statistics*. -Configuration -============= +.. _intrastat/general-configuration: -Go to :menuselection:`Accounting --> Settings --> Customer Invoices`, then enable **Intrastat** and -*Save*. Once the Intrastat has been activated you are able to choose the **Default incoterm**. +General configuration +===================== -.. important:: - If you created your Odoo database prior to **January 13, 2022**, please :ref:`upgrade - ` the ``account_intrastat`` module to add the new transaction codes and - :ref:`install ` the ``account_intrastat_expiry`` module to archive the old - codes. +Enable the Intrastat report by going to :menuselection:`Accounting --> Configuration --> Settings`. +Under the **Customer Invoices** section, tick :guilabel:`Intrastat` and :guilabel:`Save`. + +.. _intrastat/region-code: + +.. note:: + - The region code is **only used by Belgian companies**. Under :menuselection:`Accounting --> + Configuration --> Settings`, select the :guilabel:`Company Intrastat Region` where the company + is located, and then :guilabel:`Save`. + - If your warehouses are located in multiple regions, you can define the region code for each + warehouse instead. To do so, go to :menuselection:`Inventory --> Configuration --> Warehouses`, + select a warehouse, set its :guilabel:`Intrastat region`, and then :guilabel:`Save`. + + .. image:: intrastat/warehouse-region.png + :align: center + :alt: Adding the Intrastat region to a warehouse + +Default Incoterm +---------------- + +You can set **default Incoterms** for your company by selecting an Intrastat **code** in the +:guilabel:`Default Incoterm` field of the **Customer Invoices** section, and then clicking +:guilabel:`Save`. + +.. _intrastat/product-configuration: + +Product configuration +===================== + +All products must be properly configured to be included in the Intrastat report. + +.. _intrastat/commodity-code: + +Commodity code +-------------- + +Commodity codes are internationally recognized reference numbers used to classify goods depending on +their **nature**. Intrastat uses the `Combined Nomenclature `_. + +To add a commodity code, go to :menuselection:`Accounting --> Customers --> Products` and select a +product. Under the :guilabel:`Accounting` tab, set the product's :guilabel:`Commodity Code`. + +.. seealso:: + `National Bank of Belgium - Intrastat commodity codes + `_ + +.. _intrastat/origin-country: + +Country of origin +----------------- + +To add the product's country of origin, go to :menuselection:`Accounting --> Customers --> Products` +and select a product. Under the :guilabel:`Accounting` tab, set the :guilabel:`Country of Origin`. + +.. _intrastat/invoice-bill-configuration: + +Invoices and bills configuration +================================ + +Once products are properly configured, several settings must be enabled on the invoices and bills +you create. + +.. _intrastat/transaction-code: + +Transaction code +---------------- + +Transaction codes are used to identify a transaction's nature. To set a transaction code on an +invoice line, create an invoice or bill, click the :guilabel:`⋮` button, tick :guilabel:`Intrastat`, +and use the newly-added :guilabel:`Intrastat` column to select a transaction code. + +.. image:: intrastat/intrastat-ellipsis.png + :align: center + :alt: Adding the Intrastat column to an invoice or bill + +.. seealso:: + `National Bank of Belgium - Intrastat: Nature of transactions from January 2022 + `_ + +.. _intrastat/partner-country: + +Partner country +--------------- + +The partner country is the vendor's or customer's country, depending on whether it is an invoice or +bill. It is automatically filled in using the :guilabel:`Country` field in the **contact form** of +the partner. + +To edit the partner country manually, click on the :guilabel:`Other Info` tab when on an invoice or +bill, and select the :guilabel:`Intrastat Country`. + +.. _intrastat/transport-code: + +Transport code +~~~~~~~~~~~~~~ + +The transport code identifies the presumed **mode of transport** used to send the goods (arrival or +dispatch). Once you have selected a :ref:`partner country `, the +:guilabel:`Intrastat Transport Mode` becomes available. + +.. _intrastat/value: + +Value of the goods +------------------ + +The value of a good is the untaxed :guilabel:`Subtotal` (:guilabel:`Price` multiplied by +:guilabel:`Quantity`) of an invoice line. + +.. _intrastat/partner: + +Partner configuration +===================== + +Two fields from the partner's **contact form** are used with Intrastat: :guilabel:`VAT` and +:guilabel:`Country`. The country can be :ref:`manually set ` on the +invoice or bill. + +Generate the Intrastat report +============================= + +Generate the report by going to :menuselection:`Accounting --> Reporting --> Audit Reports: +Intrastat Report`. It is automatically computed based on the :ref:`default configuration +` and the information on the :ref:`products +`, :ref:`invoices and bills +`, and :ref:`partners `. + +Export the report as a PDF, XLSX, or XML file to submit it to your legal administration. + +Each report line refers to a single invoice line and contains the following information: + +- Invoice or bill reference number; +- :guilabel:`System`, which is a code automatically generated depending on whether the document is + an invoice (dispatch) or a bill (arrival); +- :ref:`Country `, which is the vendor's country for arrivals and the + customer's country for dispatches; +- :ref:`Transaction Code `; +- :ref:`Region Code ` (if your company is located in Belgium); +- :ref:`Commodity Code `; +- :ref:`Origin Country `; +- :ref:`Partner VAT `; +- :ref:`Transport Code `; +- :ref:`Value `, which is always expressed in EUR even if the original invoice or + bill used another currency. diff --git a/content/applications/finance/accounting/reporting/intrastat/intrastat-column.png b/content/applications/finance/accounting/reporting/intrastat/intrastat-column.png new file mode 100644 index 000000000..03edfde40 Binary files /dev/null and b/content/applications/finance/accounting/reporting/intrastat/intrastat-column.png differ diff --git a/content/applications/finance/accounting/reporting/intrastat/intrastat-ellipsis.png b/content/applications/finance/accounting/reporting/intrastat/intrastat-ellipsis.png new file mode 100644 index 000000000..962e73317 Binary files /dev/null and b/content/applications/finance/accounting/reporting/intrastat/intrastat-ellipsis.png differ diff --git a/content/applications/finance/accounting/reporting/intrastat/warehouse-region.png b/content/applications/finance/accounting/reporting/intrastat/warehouse-region.png new file mode 100644 index 000000000..27befd47c Binary files /dev/null and b/content/applications/finance/accounting/reporting/intrastat/warehouse-region.png differ