diff --git a/content/applications/finance/accounting/receivables/customer_payments/followup.rst b/content/applications/finance/accounting/receivables/customer_payments/followup.rst index 6a706bb79..12815941f 100644 --- a/content/applications/finance/accounting/receivables/customer_payments/followup.rst +++ b/content/applications/finance/accounting/receivables/customer_payments/followup.rst @@ -3,7 +3,7 @@ Follow-up on invoices ===================== A follow-up message can be sent to customers when a payment is overdue. Odoo helps you identify late -payments and allows you to schedule and send the appropriate reminders, using **follow-up actions** +payments and allows you to schedule and send the appropriate reminders using **follow-up actions** that trigger automatically one or more actions according to the number of overdue days. You can send your follow-ups via different means such as email, post, or SMS. @@ -14,17 +14,38 @@ Configuration ============= To configure a :guilabel:`Follow-Up Action`, go to :menuselection:`Accounting --> Configuration --> -Follow-up Levels`. Several follow-up actions are available by default, and you can customize them -any way you want or create new ones to trigger the following actions: +Follow-up Levels`. Several follow-up actions are available by default, but you can create new ones +if required, and can change the **name** and the **number of days** after which the follow-up +actions are triggered. The follow-up :guilabel:`Actions` available are: -- Send an email; +- :guilabel:`Send an email`; - :ref:`Send an SMS message `; -- Print a letter; +- :guilabel:`Print a letter`; - :ref:`Send a letter `; -- Manual action (creates a task). +- :guilabel:`Manual action` (creates a task). -It is also possible to automatically send a reminder by enabling the :guilabel:`Auto Execute` -option, within a specific :guilabel:`Follow-Up Action`. +It is possible to automatically send a reminder by enabling the :guilabel:`Auto Execute` option, and +attaching the *open* invoice(s) by enabling :guilabel:`Join open invoices`, within a specific +follow-up action. + +Depending on the :guilabel:`Actions` enabled, the :guilabel:`Message` tab contains different message +options: + +- The :guilabel:`Email Subject` and the :guilabel:`Description` or content of the email + automatically used; +- If you selected :guilabel:`SMS`, the content of the SMS text; +- If you enabled :guilabel:`Manual Action`, you can assign someone in the :guilabel:`Assign a + Responsible` field to manage that follow-up and the :guilabel:`Manual Action Type` + (:guilabel:`Email`, :guilabel:`Call`, etc.), as well as input a description of the + :guilabel:`Action To Do`. + +.. note:: The text between `%(text)s` automatically fetches the partner's info. + + - **%(partner_name)s**: Partner name; + - **%(date)s**: Current date; + - **%(amount_due)s**: Amount due by the partner; + - **%(user_signature)s**: User name; + - **%(company_name)s**: User's company name. .. tip:: To send a reminder before the actual due date is reached, set a negative number of due days. @@ -32,13 +53,13 @@ option, within a specific :guilabel:`Follow-Up Action`. Follow-up reports ================= -The overdue invoices you need to follow up on are available in :menuselection:`Accounting --> -Customers --> Follow-up Reports`. From there, you can identify all the customers that have late -unpaid invoices. +Overdue invoices you need to follow up on are available in :menuselection:`Accounting --> Customers +--> Follow-up Reports`. By default, Odoo filters by :guilabel:`Customer Invoices` that are +:guilabel:`In need of action`. -When you open a customer, you see all their unpaid invoices (overdue or not). The due dates of the -late invoices appear in red. Select the invoices that are not late yet in the :guilabel:`Excluded` -column to exclude them from the reminder you send. +When selecting an invoice, you see all of the customer's unpaid invoices (overdue or not), and their +payments. The due dates of late invoices appear in red. Select the invoices that are *not* late by +clicking the :guilabel:`Excluded` column to exclude them from the reminder you send. It is up to you to decide how to remind your customer. You can select :guilabel:`Print Letter`, :guilabel:`Send By Email`, :guilabel:`Send By Post`, :guilabel:`Send By SMS`. Then, click on