diff --git a/accounting/payables/supplier_bills.rst b/accounting/payables/supplier_bills.rst index 3999f077c..596820e93 100644 --- a/accounting/payables/supplier_bills.rst +++ b/accounting/payables/supplier_bills.rst @@ -6,7 +6,7 @@ Vendor Bills :titlesonly: supplier_bills/manage - supplier_bills/bills_or_receipts + supplier_bills/purchase_receipts supplier_bills/deferred_expenses supplier_bills/assets supplier_bills/ocr diff --git a/accounting/payables/supplier_bills/bills_or_receipts.rst b/accounting/payables/supplier_bills/bills_or_receipts.rst deleted file mode 100644 index 520eae1c3..000000000 --- a/accounting/payables/supplier_bills/bills_or_receipts.rst +++ /dev/null @@ -1,68 +0,0 @@ -==================================== -Supplier bills or purchase receipts? -==================================== - -Purchase receipts are different than vendor bills. Vendor bills are -requests for payment. If I issue a Purchase Order my vendor will in most -business cases send me a Vendor Bill. Depending on his invoice policy I -then have a defined amount of time to pay the Bill. A Purchase receipts -are confirmations of received payments. They are my day-to-day ticket -receipts. - -From an accounting point of view this makes a difference as a Vendor -Bill will first credit a debt account before reconciling with the bank -account. On the other hand we usually immediately pay the purchase -receipts, which means no debt account is necessary. - -Moreover purchase receipts can have a different tax amount per product -line, as vendors bills apply one tax amount over the entire bill. - -If my company's bank account is used to pay for goods where only a -purchase receipt are issued I should use the purchase receipts function -in Odoo to handle them in accounting. - -Let's take the following example: we need to buy tea for our -customers from a local tea store that doesn't issue bills. We go every -week buy 50 euros worth of tea and a teapot worth 20 euros. We pay with -the company's bank account. - -Configuration -============= - -To handle purchase receipts in Odoo one module and one app has to be -installed. Go into the app module and install the accounting app. - -.. image:: ./media/bill01.png - :align: center - -Then, go in the search bar, delete the default module search, and search -for "purchase". Install the **Sale & Purchase Vouchers** module. - -.. image:: ./media/bill02.png - :align: center - -Register a receipt -=================== - -By installing the **Sale & Purchase Vouchers** I've made the new -**Purchase Receipts** drop down menu visible in the accounting app. - -To import our 50 euros worth of tea purchase receipt, enter the -accounting app, select :menuselection:`Purchases --> Purchase Receipts`. - -Create a new Purchase Receipt and fill in all the necessary information. -Note that you have the choice in the Payment field between **Pay Later** -or **Pay Now**. It's a significant difference as Pay Later will generate -a debt accounting entry whereas Pay Now will immediately credit the Bank -account. - -In most cases you immediately pay, we will thus select the Pay Directly -option. Add the products, the related account and the appropriate taxe. -For the example we suppose the tea is a 12% taxe and the Tea Pott 21%. - -.. image:: ./media/bill03.png - :align: center - -Validate the Purchase Receipt to post it. Don't forget you need to -:doc:`reconcile payments <../../bank/reconciliation/use_cases>` in order to -completely close the transaction in your accounting. diff --git a/accounting/payables/supplier_bills/media/bill01.png b/accounting/payables/supplier_bills/media/bill01.png deleted file mode 100644 index 64d0eba7e..000000000 Binary files a/accounting/payables/supplier_bills/media/bill01.png and /dev/null differ diff --git a/accounting/payables/supplier_bills/media/bill02.png b/accounting/payables/supplier_bills/media/bill02.png deleted file mode 100644 index 2fd61f030..000000000 Binary files a/accounting/payables/supplier_bills/media/bill02.png and /dev/null differ diff --git a/accounting/payables/supplier_bills/media/bill03.png b/accounting/payables/supplier_bills/media/bill03.png deleted file mode 100644 index ccc2a4a1c..000000000 Binary files a/accounting/payables/supplier_bills/media/bill03.png and /dev/null differ diff --git a/accounting/payables/supplier_bills/media/purchase_receipts_draft.png b/accounting/payables/supplier_bills/media/purchase_receipts_draft.png new file mode 100644 index 000000000..583547d06 Binary files /dev/null and b/accounting/payables/supplier_bills/media/purchase_receipts_draft.png differ diff --git a/accounting/payables/supplier_bills/media/purchase_receipts_journal_items.png b/accounting/payables/supplier_bills/media/purchase_receipts_journal_items.png new file mode 100644 index 000000000..f0ac05d3e Binary files /dev/null and b/accounting/payables/supplier_bills/media/purchase_receipts_journal_items.png differ diff --git a/accounting/payables/supplier_bills/purchase_receipts.rst b/accounting/payables/supplier_bills/purchase_receipts.rst new file mode 100644 index 000000000..50650a3d7 --- /dev/null +++ b/accounting/payables/supplier_bills/purchase_receipts.rst @@ -0,0 +1,45 @@ +================= +Purchase Receipts +================= + +**Purchase Receipts** are not invoices but rather confirmations of received payments, such as a +ticket or a receipt. + +This feature is meant to be used when you pay directly with your company's money for an expense. +**Vendor Bills**, on the other hand, are recorded when an invoice is issued to you and that the +amount is first credited on a debt account before a later payment reconciliation. + +.. note:: + Expenses paid by employees can be managed with **Odoo Expenses**, an app dedicated to the + approval of such expenses and the payments management. Click :doc:`here + <../../../expense/expense>` for more information on how to use Odoo Expenses. + +Register a receipt +================== + +To record a new receipt, go to :menuselection:`Accounting --> Vendors --> Receipts`, click on +*Create*, fill out the form, and click on *Post*. + +.. image:: media/purchase_receipts_draft.png + :align: center + :alt: Fill out the draft purchase receipt in Odoo Accounting + +You can register the payment by clicking on *Register Payment*, then filling out the payment's +details, and clicking on *Validate*. + +Edit the Journal Entry before posting it +======================================== + +Once you have filled out the *Invoice Lines* tab, you can modify the **Journal Entry** before you +post it. + +To do so, click on the **Journal Items** tab, change the accounts and values according to your +needs, and click on *Post*. + +.. image:: media/purchase_receipts_journal_items.png + :align: center + :alt: Change the accounts used in the journal entry to record a purchase receipt. + +.. seealso:: + - :doc:`manage` + - :doc:`../../../expense/expense` \ No newline at end of file diff --git a/redirects.txt b/redirects.txt index dcf792956..33d5936c9 100644 --- a/redirects.txt +++ b/redirects.txt @@ -80,6 +80,7 @@ accounting/localizations/mexico.rst accounting/fiscal_localizations/localization accounting/localizations/netherlands.rst accounting/fiscal_localizations/localizations/netherlands.rst # localizations/* --> fiscal_localizations/localizations/* accounting/localizations/spain.rst accounting/fiscal_localizations/localizations/spain.rst # localizations/* --> fiscal_localizations/localizations/* accounting/localizations/switzerland.rst accounting/fiscal_localizations/localizations/switzerland.rst # localizations/* --> fiscal_localizations/localizations/* +accounting/payables/supplier_bills/bills_or_receipts.rst accounting/payables/supplier_bills/purchase_receipts.rst # bills_or_receipts.rst -> purchase_receipts.rst social_marketing/social_marketing.rst social_marketing/overview.rst # social_marketing/* -> overview/* (#578)