[IMP] accounting: updating the doc related to vendor bill to payment

closes odoo/documentation#3637

X-original-commit: 1db61fca8f
Signed-off-by: Castillo Jonathan (jcs) <jcs@odoo.com>

content/applications/finance/accounting/getting_started/process_overview/supplier_bill.rst

@@ -1,144 +1,97 @@
 ===========================
-From Vendor Bill to Payment
+From vendor bill to payment
 ===========================
 
-Once vendor bills are registered in Odoo, you can easily pay vendors for
-the correct amount and at the right time (not too late, not too early;
-depending on your vendor policy). Odoo also offers reports to track your
-aged payable balances.
-
-If you want to control vendor bills received from your vendors, you can
-use the Odoo Purchase application that allows you to control and
-pre-complete them automatically based on past purchase orders.
-
-From Vendor Bill to Payment
-===========================
-
-Record a new vendor bill
-------------------------
-
-When a vendor bill is received, you can record it from :menuselection:`Purchases --> Vendor Bills`
-in the Accounting application. As a shortcut,
-you can also use the **New Bill** feature on the accounting dashboard.
-
-.. image:: supplier_bill/vendor_bill05.png
-   :align: center
-
-To register a new vendor bill, start by selecting a vendor and inputting
-their invoice as the **Vendor Reference**, then add and confirm the product
-lines, making sure to have the right product quantities, taxes and
-prices.
-
-.. image:: supplier_bill/vendor_bill01.png
-   :align: center
-
-Save the invoice to update the pre tax and tax amounts at the bottom of
-the screen. You will most likely need to configure the prices of your
-products without taxes as Odoo will compute the tax for you.
-
-.. note::
-    On the bottom left corner, Odoo shows a summary table of all taxes on the vendor bill.
-    In several countries, different methods are accepted to round the totals (round per line,
-    or round globally). The default rounding method in Odoo is to round the final prices
-    per line (as you may have different taxes per product. E.g. Alcohol and cigarettes).
-    However if your vendor has a different tax amount on their bill, you can change the
-    amount in the bottom left table to adjust and match.
-
-Validate The Vendor Bill
-------------------------
-
-Once the vendor bill is validated, a journal entry will be generated
-based on the configuration on the invoice. This journal entry may differ
-depending on the the accounting package you choose to use.
-
-For most European countries, the journal entry will use the following
-accounts:
-
--  **Accounts Payable:** defined on the vendor form
-
--  **Taxes:** defined on the products and per line
-
--  **Expenses:** defined on the line item product used
-
-For Anglo-Saxon (US) accounting, the journal entry will use the
-following accounts:
-
--  **Accounts Payable:** defined on the vendor form
-
--  **Taxes:** defined on the products and per line
-
--  **Goods Received:** defined on the product form
-
-You can check your Profit & Loss or the Balance Sheet reports after
-having validated a couple of vendor bills to see the impact on your
-general ledger.
-
-Pay a bill
-----------
-
-To create a payment for an open vendor bill directly, you can click on **Register a
-Payment** at the top of the form.
-
-From there, you select the payment method (i.e. Checking account, credit
-card, check, etc…) and the amount you wish to pay. By default, Odoo will
-propose the entire remaining balance on the bill for payment. In the
-memo field, we recommend you set the vendor invoice number as a
-reference (Odoo will auto fill this field from the from the vendor bill
-if set it correctly).
-
-.. image:: supplier_bill/vendor_bill06.png
-   :align: center
-
-
-.. note::
-    You can also register a payment to a vendor directly without applying it to a vendor bill.
-    To do that, :menuselection:`Purchases --> Payments`. Then,
-    from the vendor bill you will be able to reconcile this payment with directly.
-
-Printing vendor Checks
-----------------------
-
-If you choose to pay your vendor bills by check, Odoo offers a method to
-do so directly from your vendor payments within Odoo. Whether you do so
-on a daily basis or prefer to do so at the end of the week, you can
-print in checks in batches.
-
-If you have checks to print, Odoo's accounting dashboard acts as a to do
-list and reminds you of how many checks you have left to be printed.
-
-.. image:: supplier_bill/vendor_bill02.png
-   :align: center
-
-By selecting the amount of checks to be printed, you can dive right into
-a list of all payments that are ready to be processed.
-
-Select all the checks you wish to print (use the first checkbox to
-select them all) and set the action to **Print Checks**. Odoo will ask you
-to set the next check number in the sequence and will then print all the
-checks at once.
-
-.. image:: supplier_bill/vendor_bill03.png
-   :align: center
-
-Reporting
-=========
-
-Aged payable balance
---------------------
-
-In order to get a list of open vendor bills and their related due dates,
-you can use the **Aged Payable** report, under the reporting menu, (in
-:menuselection:`Reporting --> Business Statement --> Aged payable`) to get a visual of all of
-your outstanding bills.
-
-.. image:: supplier_bill/vendor_bill04.png
-   :align: center
-
-From here, you can click directly on a vendors name to open up the
-details of all outstanding bills and the amounts due, or you can
-annotate any line for managements information. At any point in time
-while you're looking through the report, you can print directly to Excel
-or PDF and get exactly what you see on the screen.
+In Odoo, we can register vendor bills **manually** or **automatically**, while the
+**Aged Payable report** provides an overview of all outstanding bills to help us pay the correct
+amounts on time.
 
 .. seealso::
-    * :doc:`customer_invoice`
+   - Tutorial `Registering a vendor bill <https://www.odoo.com/slides/slide/registering-a-vendor-bill-1683?fullscreen=1>`_
+   - :doc:`/applications/inventory_and_mrp/purchase/manage_deals/manage`
+
+Bill creation
+=============
+
+Manually
+--------
+
+Create a vendor bill manually by going to :menuselection:`Accounting --> Vendors --> Bills` and
+clicking :guilabel:`Create`.
+
+Automatically
+-------------
+
+Vendor bills can be automatically created by **sending an email** to an :ref:`email alias
+<invoice-digitization/email-alias>` associated with the purchase journal, or by **uploading a PDF**
+in :menuselection:`Accounting --> Vendors --> Bills` and then clicking :guilabel:`Upload`.
+
+Bill completion
+===============
+
+Whether the bill is created manually or automatically, make sure the following fields are
+appropriately completed:
+
+- :guilabel:`Vendor`: Odoo automatically fills some information based on the vendor's registered
+  information, previous purchase orders, or bills.
+- :guilabel:`Bill Reference`: add the sales order reference provided by the vendor and is used to do
+  the :ref:`matching <payments-matching>` when you receive the products.
+- :guilabel:`Auto-Complete`: select a past bill/purchase order to automatically complete the
+  document. The :guilabel:`Vendor` field should be completed prior to completing this field.
+- :guilabel:`Bill Date`: is the issuance date of the document.
+- :guilabel:`Accounting Date`: is the date on which the document is registered in your accounting.
+- :guilabel:`Payment Reference`: when registering the payment, it is automatically indicated in the
+  :guilabel:`Memo` field.
+- :guilabel:`Recipient Bank`: to indicate to which account number the payment has to be made.
+- :guilabel:`Due Date` or :guilabel:`Terms` to pay the bill.
+- :guilabel:`Journal`: select in which journal the bill should be recorded and the :doc:`Currency <../../others/multi_currency>`.
+
+.. image:: supplier_bill/bill-completion.png
+   :align: center
+   :alt: filling the vendor bill
+
+.. note::
+   - Bills can be :doc:`digitized <../../payables/supplier_bills/invoice_digitization>` for
+     automatic completion by clicking :guilabel:`Send for Digitization`.
+   - If you upload the bill, the PDF document is displayed on the right of the screen, allowing you
+     to easily fill in the bill information.
+
+Bill confirmation
+=================
+
+Click :guilabel:`Confirm` when the document is completed. The status of your document changes to
+:guilabel:`Posted` and a journal entry is generated based on the configuration on the invoice.
+
+.. note::
+   Once confirmed, it is no longer possible to update it. Click :guilabel:`Reset to draft` if
+   changes are required.
+
+Bill Payment
+============
+
+Upon payment of the vendor bill, click on :guilabel:`Register Payment`. A new window pops up.
+
+Select the :guilabel:`Journal`, the :guilabel:`Payment Method`, the :guilabel:`Amount` you wish to
+pay (full or partial payment), and the :guilabel:`Currency`. Odoo fills the :guilabel:`Memo` field
+automatically if the :guilabel:`Payment Reference` has been set correctly in the vendor bill. If
+the field is empty, we recommend you select the vendor invoice number as a reference.
+
+Once confirmed, an :guilabel:`In Payment` banner appears on the bill until it is :doc:`reconciled
+<../../bank/reconciliation/use_cases>`.
+
+Aged payable report
+===================
+
+To get an overview of your open vendor bills and their related due dates, you can use the
+**Aged Payable report**. Go to :menuselection:`Accounting --> Reporting --> Partner Reports: Aged
+payable`.
+
+Click on a vendor's name to open up the details of all outstanding bills, the amounts due, the due
+dates, etc.
+
+.. Note::
+   - By clicking the :guilabel:`Save` button, you can export the information available on the screen
+     as a PDF or XLSX file and save it in the folder of your choice.
+   - You might receive several bills for the same purchase order if your vendor is in back-order and
+     is sending you invoices as they ship the products, or if your vendor is sending you a partial
+     bill or asking for a deposit.

content/applications/finance/accounting/payables/supplier_bills/invoice_digitization.rst

@@ -36,6 +36,8 @@ bills journal.
 Alternatively, go to :menuselection:`Accounting --> Customers --> Invoices` or
 :menuselection:`Accounting --> Vendors --> Bills` and select :guilabel:`Upload`.
 
+.. _invoice-digitization/email-alias:
+
 Upload invoices using an email alias
 ------------------------------------
 

content/applications/finance/accounting/receivables/customer_payments/recording.rst

@@ -91,6 +91,8 @@ Batch Payment`.
   - :doc:`../../receivables/customer_payments/batch`
   - :doc:`../../receivables/customer_payments/batch_sdd`
 
+.. _payments-matching:
+
 Payments matching
 -----------------