[ADD] accounting/l10n_uy: uruguay

closes odoo/documentation#10973

X-original-commit: f6e2eaccc0
Signed-off-by: Samuel Lieber (sali) <sali@odoo.com>
Co-authored-by: fvz-odoo <fvz@odoo.com>
Co-authored-by: auva-odoo <auva@odoo.com>

content/applications/finance/fiscal_localizations.rst

@@ -123,7 +123,7 @@ available on Odoo.
 - :doc:`UK - Accounting <fiscal_localizations/united_kingdom>`
 - Ukraine - Accounting
 - :doc:`United States - Accounting <fiscal_localizations/united_states>`
-- Uruguay - Accounting
+- :doc:`Uruguay - Accounting <fiscal_localizations/uruguay>`
 - Venezuela - Accounting
 - :doc:`Vietnam - Accounting <fiscal_localizations/vietnam>`
 
@@ -163,4 +163,5 @@ available on Odoo.
    fiscal_localizations/united_arab_emirates
    fiscal_localizations/united_kingdom
    fiscal_localizations/united_states
+   fiscal_localizations/uruguay
    fiscal_localizations/employment_hero

content/applications/finance/fiscal_localizations/uruguay.rst

@@ -0,0 +1,356 @@
+=======
+Uruguay
+=======
+
+.. |DGI| replace:: :abbr:`DGI (Dirección General Impositiva)`
+.. |EDI| replace:: :abbr:`EDI (Electronic Data Interchange)`
+.. |CAEs| replace:: :abbr:`CAEs (Constancia de Autorización de Emisión)`
+
+.. _uruguay/intro:
+
+Introduction
+============
+
+With the Uruguayan localization, you can generate electronic documents with its XML, fiscal folio,
+electronic signature and connection to tax authority Dirección General Impositiva (DGI) through
+Uruware.
+
+The supported documents are:
+
+- :guilabel:`e-Invoice`, :guilabel:`e-Invoice Credit Note`, :guilabel:`e-Invoice Debit Note`;
+- :guilabel:`e-Ticket`, :guilabel:`e-Ticket Credit Note`, :guilabel:`e-Ticket Debit Note`;
+- :guilabel:`Export e-Invoice`, :guilabel:`Export e-Invoice Credit Note`, :guilabel:`Export
+  e-Invoice Debit Note`.
+
+The localization requires an Uruware account, which enables users to generate electronic documents
+within Odoo.
+
+Glossary
+--------
+
+The following terms are used throughout the Uruguayan localization:
+
+- **DGI**: *Dirección General Impositiva* is the government entity responsible for enforcing tax
+  payments in Uruguay.
+- **EDI**: *Electronic Data Interchange* refers to the sending of electronic documents.
+- **Uruware**: is the third-party organization that facilitates the interchange of electronic
+  documents between companies and the Uruguayan government.
+- **CAE**: *Constancia de Autorización de Emisión* is a document requested from the tax authority's
+  website to enable electronic invoice issuance.
+
+Configuration
+=============
+
+Modules installation
+--------------------
+
+:ref:`Install <general/install>` the following modules to get all the features of the Uruguayan
+localization:
+
+.. list-table::
+   :header-rows: 1
+   :widths: 25 25 50
+
+   * - Name
+     - Technical name
+     - Description
+   * - :guilabel:`Uruguay - Accounting`
+     - `l10n_uy`
+     - The default :doc:`fiscal localization package <../fiscal_localizations>`. It adds accounting
+       characteristics for the Uruguayan localization, which represent the minimum configuration
+       required for a company to operate in Uruguay according to the guidelines set by the |DGI|.
+       The module's installation automatically loads: chart of accounts, taxes, documents types, and
+       tax supported types.
+   * - :guilabel:`Uruguay Accounting EDI`
+     - `l10n_uy_edi`
+     - Includes all the technical and functional requirements to generate and validate
+       :doc:`Electronics Documents <../accounting/customer_invoices/electronic_invoicing>`, based on
+       the technical documentation published by the |DGI|. The authorized documents are :ref:`listed
+       above <uruguay/intro>`.
+
+.. note::
+   Odoo automatically installs the base module **Uruguay - Accounting** when a database is installed
+   with `Uruguay` selected as the country. However, to enable electronic invoicing, the **Uruguay
+   Accounting EDI** (`l10n_uy_edi`) module needs to be manually :ref:`installed <general/install>`.
+
+Company
+-------
+
+To configure your company information, open the **Settings** app, scroll down to the
+:guilabel:`Companies` section, click :guilabel:`Update Info`, and configure the following:
+
+- :guilabel:`Company Name`
+- :guilabel:`Address`, including the :guilabel:`Street`, :guilabel:`City`, :guilabel:`State`,
+  :guilabel:`ZIP`, and :guilabel:`Country`
+- :guilabel:`Tax ID`: enter the identification number for the selected taxpayer type.
+- :guilabel:`DGI Main Branch Code`: this is part of the XML when creating an electronic document. If
+  this field is not set, all electronic documents will be rejected.
+
+  To find the :guilabel:`DGI Main Branch Code`, follow these steps:
+
+  #. From your `DGI account <https://servicios.dgi.gub.uy/serviciosenlinea>`_, go to
+     :menuselection:`Servicios en línea DGI --> Registro único tributario --> Consulta de datos`.
+  #. Select :menuselection:`Consulta de Datos Registrales --> Consulta de Datos de Entidades`.
+  #. Open the generated PDF to get the *DGI Main Branch Code* from the :guilabel:`Domicilio Fiscal
+     Número de Local` section.
+
+After configuring the company in the database settings, navigate to :menuselection:`Contacts` and
+search for your company to verify the following:
+
+- the company type is set to :guilabel:`Company`.
+- the :guilabel:`Identification Number` :guilabel:`Type` is :guilabel:`RUT / RUC`.
+
+.. _l10n_uy/uruware-account:
+
+Set up a Uruware account
+------------------------
+
+To set up a Uruware account, first be sure to have a valid Odoo subscription. Then follow the
+proceeding steps.
+
+Locate the Uruware credentials settings by navigating to the :menuselection:`Accounting -->
+Configuration --> Settings`. Scroll down to the :guilabel:`Uruguayan Localization` section and click
+on :guilabel:`Create Uruware Account`.
+
+Upon doing so, an email is sent to the address associated with your Odoo subscription with the
+username and password to enter Uruware's portal and set up your account.
+
+.. tip::
+   Your :guilabel:`Tax ID` needs to be setup to be able to create your account.
+
+.. note::
+   This action will create an account with Uruware with the following information:
+
+   - Legal name (razón social)
+   - RUT from the company
+   - User name (RUT.odoo)
+   - Odoo database link
+
+   To ensure your account is created correctly, please add any missing information from above.
+
+Once the account is created, a confirmation email is sent to the email linked to your subscription
+in Odoo, containing the credentials to configure the account directly in the Uruware
+`testing portal <https://odootest.ucfe.com.uy/Gestion/>`_ or
+`production portal <https://prod6109.ucfe.com.uy/Gestion/>`_:
+
+Use the account credentials in the email to log in to the portal.
+
+.. important::
+   Be sure to configure two accounts, one for testing and one for production. The email address can
+   be changed in Uruware and the same can be used in both environments.
+
+Electronic invoice data
+-----------------------
+
+To configure the electronic invoice data, an environment and credentials need to be configured. To
+do so, navigate to :menuselection:`Accounting --> Configuration --> Settings` and scroll down to the
+:guilabel:`Uruguayan Localization` section.
+
+First, select the :guilabel:`UCFE Web Services` environment:
+
+- :guilabel:`Production`: for production databases. In this mode, electronic documents are sent to
+  |DGI| through Uruware for their validation.
+- :guilabel:`Testing`: for test databases. In this mode, the direct connection flows can be tested,
+  with the files sent to the |DGI| testing environment through Uruware.
+- :guilabel:`Demo`: files are created and accepted automatically in demo mode but are **not** sent
+  to the |DGI|. For this reason, rejection errors will not appear in this mode. Every internal
+  validation can be tested in demo mode. Avoid selecting this option in a production database.
+
+Then, enter the :guilabel:`Uruware Data`:
+
+- :guilabel:`Uruware WS Password`
+- :guilabel:`Commerce Code`
+- :guilabel:`Terminal Code`
+
+.. image:: uruguay/electronic-invoice-data.png
+   :alt: Required information for electronic invoice.
+
+.. note::
+   This data can be obtained from the Uruware portal, after configuring the :ref:`Uruware account
+   <l10n_uy/uruware-account>`. The :guilabel:`Uruware WS Password` differs from the password you use
+   to enter your Uruware account.
+
+Master data
+-----------
+
+Chart of accounts
+~~~~~~~~~~~~~~~~~
+
+The :doc:`chart of accounts <../accounting/get_started/chart_of_accounts>` is installed by default
+as part of the set of data included in the localization module, the accounts are mapped
+automatically in taxes, default accounts payable, and default accounts receivable.
+
+Accounts can be added or deleted according to the company's needs.
+
+.. seealso::
+   :doc:`../accounting/get_started/chart_of_accounts`
+
+Contacts
+~~~~~~~~
+
+To create a contact, navigate to :menuselection:`Contacts app` and select :guilabel:`New`. Then
+enter the following information:
+
+- :guilabel:`Company Name`
+- :guilabel:`Address`:
+
+  - :guilabel:`Street`: required to confirm an electronic invoice.
+  - :guilabel:`City`
+  - :guilabel:`State`
+  - :guilabel:`ZIP`
+  - :guilabel:`Country`: required to confirm an electronic invoice.
+
+- :guilabel:`Identification Number`:
+
+  - :guilabel:`Type`: select a identification type.
+  - :guilabel:`Number`: required to confirm an electronic invoice.
+
+Taxes
+~~~~~
+
+As part of the Uruguay localization module, taxes are automatically created with its configuration
+and related financial accounts.
+
+.. image:: uruguay/taxes.png
+   :alt: Taxes for Uruguay.
+
+Document types
+~~~~~~~~~~~~~~
+
+Some accounting transactions, like *customer invoices* and *vendor bills* are classified by document
+types. These are defined by the government fiscal authorities, in this case by the |DGI|.
+
+Each document type can have a unique sequence per journal where it is assigned. The data is created
+automatically when the localization module is installed, and the information required for the
+document types is included by default.
+
+To review the document types included in the localization, navigate to :menuselection:`Accounting
+--> Configuration --> Document Types`.
+
+.. note::
+   In Uruguay, |CAEs| **must** be uploaded in Uruware. Sequences (and PDFs) are received in Odoo
+   from Uruware, based on their |CAEs|. |CAEs| are **only** used in production. When testing, only a
+   range of sequences used in Uruware need to be set.
+
+.. image:: uruguay/document-types.png
+   :alt: Document types for Uruguay.
+
+Sales journals
+~~~~~~~~~~~~~~
+
+To generate and confirm an electronic document that will be validated by |DGI|, the sales journal
+needs to be configured with the following:
+
+- :guilabel:`Invoicing Type`: by default :guilabel:`Electronic` option is set. This is necessary to
+  send electronic documents via web service to the Uruguayan government through Uruware. The other
+  option, :guilabel:`Manual`, is for open invoices previously stamped in another system, for
+  example, in the |DGI|.
+- :guilabel:`Use Documents?`: Activate this option if this journal will use documents from the list
+  of document types in Odoo.
+
+Workflows
+=========
+
+Once you have configured your database, you can create your documents.
+
+Sales documents
+---------------
+
+Customer invoices
+~~~~~~~~~~~~~~~~~
+
+:doc:`Customer invoices <../accounting/customer_invoices>` are electronic documents that, when
+validated, are sent to |DGI| via Uruware. These documents can be created from your sales order or
+manually. They must contain the following data:
+
+- :guilabel:`Customer`: type the customer's information.
+- :guilabel:`Due date`: to compute if the invoice is due now or later (*contado* or *crédito*,
+  respectively).
+- :guilabel:`Journal`: select the electronic sales journal.
+- :guilabel:`Document Type`: document type in this format, for example, `(111) e-Invoice`.
+- :guilabel:`Products`: specify the product(s) with the correct taxes.
+
+.. note::
+   Every document type has a specific credit note and debit note (e.g., the document type
+   :guilabel:`(111) e-Invoice` has an :guilabel:`(112) e-Invoice Credit Note`).
+
+Customer credit note
+~~~~~~~~~~~~~~~~~~~~
+
+The :doc:`Customer credit note <../accounting/customer_invoices/credit_notes>` is an electronic
+document that, when validated, is sent to |DGI| via Uruware. It is necessary to have a validated
+(posted) invoice to register a credit note. On the invoice, click the :guilabel:`Credit note` button
+to access the :guilabel:`Create credit note` form, then complete the following information:
+
+- :guilabel:`Reason`: type the reason for the credit note.
+- :guilabel:`Journal`: select the journal that has to be electronic and has the :guilabel:`Use
+  Documents?` option active.
+- :guilabel:`Document Type`: select the credit note document type.
+- :guilabel:`Reversal Date`: type the date.
+
+Customer debit note
+~~~~~~~~~~~~~~~~~~~
+
+The :doc:`Customer debit note <../accounting/customer_invoices/credit_notes>` is an electronic
+document that, when validated, is sent to |DGI| via Uruware. It is necessary to have a validated
+(posted) invoice to register a debit note. On the invoice, click the :icon:`fa-cog`
+(:guilabel:`action menu`) icon, select the :guilabel:`Debit note` option to access the
+:guilabel:`Create credit note` form, then complete the following information:
+
+- :guilabel:`Reason`: Type the reason for the debit note.
+- :guilabel:`Journal`: Select the journal that has to be electronic and has the :guilabel:`Use
+  Documents?` option active.
+- :guilabel:`Copy lines`: Tick the checkbox to copy the invoice lines to the debit note.
+- :guilabel:`Debit note date`: Type the date.
+
+.. note::
+   Confirm the invoice to create it with an internal reference. To send the document to |DGI| via
+   Uruware, click on :guilabel:`Send and Print` and select the checkbox :guilabel:`Create CFE`. The
+   legal document sequence (number) is brought from Uruware once the document has been processed.
+   Make sure you have |CAEs| available in Uruware.
+
+.. note::
+   The PDF of the validated document is pulled from Uruware following the specification by the
+   Uruguayan government (DGI).
+
+Addendas and disclosures
+========================
+
+*Addendas* and *disclosures* are additional notes and comments added to an electronic document that
+can be mandatory or optional. To create a new addenda, go to :menuselection:`Accounting -->
+Configuration --> Addendas and disclosures` and click :guilabel:`New`.
+
+Enter the following information:
+
+- :guilabel:`Name`: name of the addenda or mandatory disclosure.
+- :guilabel:`Type`: Select the type of remark, this will add it to the specific section in the XML.
+- :guilabel:`Is legend`: Select this box if the text is a mandatory disclosure, leave it blank if it
+  is additional information.
+- :guilabel:`Content`: Add the complete text of the addenda or disclosure.
+
+Leyenda and additional information in product
+---------------------------------------------
+
+To add a *leyenda* or additional information to the product and XML, it is necessary to add the
+preconfigured addenda and disclosure to the product in the invoice line. Add the *leyenda* in the
+:guilabel:`Disclosure` field of the product specified in the line.
+
+Leyenda and additional information
+----------------------------------
+
+To add a *leyenda* or additional information to the electronic invoice and XML, access the invoice,
+go to the :guilabel:`Other Info` tab, and select the desired addenda in the :guilabel:`Addenda and
+Disclosure` field. The addenda and disclosures added here will appear in the XML and visibly in the
+PDF document.
+
+This applies to the following types of *addendas*:
+
+- Document
+- Issuer
+- Receiver
+- Addendas
+
+.. note::
+   To add a temporary note to the electronic document, use the :guilabel:`Terms and Conditions`
+   field. This information will be sent in the addenda of the invoice, but it won't be saved for
+   future documents.