[IMP] payroll: updating new reporting for 17

closes odoo/documentation#8356

X-original-commit: e4057858a1
Signed-off-by: Samuel Lieber (sali) <sali@odoo.com>
Signed-off-by: Lara Martini (larm) <larm@odoo.com>

content/applications/hr/payroll.rst

@@ -946,15 +946,15 @@ Refer to the :doc:`../hr/recruitment/new_job` documentation for more details on
 form.
 
 .. seealso::
-   - :doc:`payroll/reporting`
    - :doc:`payroll/contracts`
    - :doc:`payroll/payslips`
    - :doc:`payroll/work_entries`
+   - :doc:`payroll/reporting`
 
 .. toctree::
    :titlesonly:
 
-   payroll/reporting
    payroll/contracts
    payroll/payslips
    payroll/work_entries
+   payroll/reporting

content/applications/hr/payroll/reporting.rst

@@ -2,218 +2,314 @@
 Reporting
 =========
 
-The :guilabel:`Reporting` section of the *Payroll* app offers a variety of reports to choose from.
-The :guilabel:`Payroll`, :guilabel:`Meal Vouchers`, :guilabel:`Attachment of Salary`, and
-:guilabel:`DMFA` reports are universal and available for all companies regardless of location. The
-:guilabel:`Paid Time Off Allocation`, :guilabel:`273S Sheet`, and :guilabel:`274.XX Sheets` reports
-are specific to Belgian companies only.
+The *Reporting* section of the *Payroll* app offers a variety of reports to choose from, organized
+by location.
 
-To view a report, go to :menuselection:`Payroll --> Reporting` and click on the specific report.
+The *Payroll* report, *Work Entry Analysis* report, and *Salary Attachment Report* are default
+reports in the *Payroll* app, and are available for all companies, regardless of location.
+
+Beneath the three default reports are all localization-based reports, organized by country, in
+alphabetical order. These reports contain all the various information for the offered benefits and
+local tax laws.
+
+To view all the available reports for the database, including all the localization-specific ones,
+navigate to :menuselection:`Payroll app --> Reporting` to view the available reports in a drop-down
+menu. Click on a specific report to view it.
 
 .. image:: reporting/reports.png
    :align: center
-   :alt: Report dashboard view.
+   :alt: Report dashboard view showing extra reports for Belgium databases.
 
-If a report is unavailable to a company, a user error pops up, stating `You must be logged in to a
-Belgian company to use this feature.`
+If a report is unavailable to a user, an :guilabel:`Invalid Operation` pop-up window appears,
+stating: :guilabel:`You must be logged in to a (country) company to use this feature`, where
+"(country)" is the specific country the company is configured for.
 
-At the top of each report, click on :guilabel:`Filters` to display the optional filters for the
-specific report. Filters show information that matches the specific filter parameters. For example,
-when selecting the :guilabel:`Last 365 Day Payslip` filter, only payslips for the last 365 days
-appear. All reports have the option to add a custom filter, and each have different default custom
-filter options. Select the parameters, then click the :guilabel:`Apply` button.
-
-.. image:: reporting/custom-filter.png
-   :align: center
-   :alt: Report dashboard view.
-
-Clicking on :guilabel:`Favorites` displays three options: :guilabel:`Save the current search`,
-:guilabel:`Add the search to the dashboard`, or :guilabel:`Insert the search to a Google
-spreadsheet`.
-
-.. image:: reporting/favorites.png
-   :align: center
-   :alt: Favorite options for reports.
+Default reports
+===============
 
 Payroll
 -------
 
-Click on :menuselection:`Payroll --> Reporting --> Payroll` to display the :guilabel:`Payroll
-Analysis` report.
+Click on :menuselection:`Payroll app --> Reporting --> Payroll` to display the :guilabel:`Payroll
+Analysis` report. This report shows all the payslips generated in the last 365 days, due to the
+default :ref:`filter <payroll/filters>`: `Last 365 Days Payslip`.
 
 .. image:: reporting/payroll-report.png
    :align: center
-   :alt: Report dashboard view.
+   :alt: Payroll overview report showing payroll for the last 365 days.
 
-This shows all the payslips generated in the last 365 days. The report can display metrics for a
-variety of parameters. Click the :guilabel:`Measures` box to view a drop-down menu with the various
-options to display. The options available include: :guilabel:`# Payslip`, :guilabel:`Basic Wage`,
-:guilabel:`Basic Wage for Time Off`, :guilabel:`Days of Paid Time Off`, :guilabel:`Days of
-Unforeseen Absence`, :guilabel:`Days of Unpaid Time Off`, :guilabel:`Gross Wage`, :guilabel:`Net
-Wage`, :guilabel:`Number of Days`, :guilabel:`Number of Hours`, :guilabel:`Work Days`,
-:guilabel:`Work Hours`, and :guilabel:`Count`.
+The report can display metrics for a variety of parameters. Click the :guilabel:`Measures` box to
+view a drop-down menu with the various metric options to display. The default options available
+include:
+
+- :guilabel:`# Payslip`
+- :guilabel:`Basic Wage`
+- :guilabel:`Basic Wage for Time Off`
+- :guilabel:`Days of Paid Time Off`
+- :guilabel:`Days of Unforeseen Absence`
+- :guilabel:`Days of Unpaid Time Off`
+- :guilabel:`Gross Wage`
+- :guilabel:`Net Wage`
+- :guilabel:`Number of Days`
+- :guilabel:`Number of Hours`
+- :guilabel:`Work Days`
+- :guilabel:`Work Hours`
+- :guilabel:`Count`
+
+:guilabel:`Net Wage` is the default metric for the :guilabel:`Payroll` report.
 
 .. image:: reporting/measures.png
    :align: center
-   :alt: Report dashboard view.
+   :alt: The various measures available to display for the Payroll Analysis report.
 
 Line chart
 ~~~~~~~~~~
 
-A line chart is the default view for the *Payroll Analysis* report. If a different view was
-selected, click on the :guilabel:`Line Chart` icon (middle icon) in the menu bar to change the view
-back to a line chart. An option to display the line chart in ascending or descending order appears
-at the end of the options.
+A line chart is the default view for the *Payroll* report. If a different view is selected, click
+the :guilabel:`Line Chart` button (represented by a :guilabel:`📈 (chart increasing)` icon) in the
+menu bar to change the view back to a line chart.
+
+Several options are available for the line chart. Click the corresponding button to activate the
+selection, and change the way the data is presented. These icons appear at the end of the chart
+options. The various options are:
+
+.. _payroll/stacked:
+
+- :guilabel:`Stacked`: data is presented with each metric in its own line, "stacked" on top of each
+  other. This helps visualize the distribution and variances between different categories.
+
+.. _payroll/cumulative:
+
+- :guilabel:`Cumulative`: data is presented with each metric on an individual line, with the total
+  amount calculated by combining all the lines. This provides a comprehensive view of the cumulative
+  data.
+
+.. _payroll/descending:
+
+- :guilabel:`Descending`: data is shown with the largest values on the left side of the chart,
+  gradually decreasing towards the smallest values on the right side, along the x-axis. This
+  arrangement helps emphasize trends or outliers at the extremes.
+
+.. _payroll/ascending:
+
+- :guilabel:`Ascending`: data is presented with the smallest values on the left side of the chart,
+  increasing towards the largest values on the right side, along the x-axis. This arrangement can be
+  useful for highlighting progressive growth or trends.
+
+.. note::
+   These options can be combined to create a variety of views.
 
 .. image:: reporting/line-chart.png
    :align: center
-   :alt: Report dashboard view.
+   :alt: Menu buttons with the line chart called out, along with the other option buttons.
 
 Bar chart
 ~~~~~~~~~
 
-To display the data in a bar chart, click on the :guilabel:`Bar Chart` icon (first icon) in the menu
-bar.
+To display the data in a bar chart, click on the :guilabel:`Bar Chart` button (represented by a
+:guilabel:`📊 (bar chart)` icon) in the menu bar.
+
+Click the :ref:`Stacked <payroll/stacked>` icon to view the bar chart in a stacked format (where
+multiple values appear in each column). :ref:`Cumulative <payroll/cumulative>` bar charts are useful
+for visualizing the progression over time or other categories.
+
+An option to display the columns in :ref:`Descending <payroll/descending>` or :ref:`Ascending
+<payroll/ascending>` order appears at the end of the options.
 
 .. image:: reporting/bar-chart.png
    :align: center
-   :alt: Report dashboard view.
-
-Click the :guilabel:`Stacked` icon to view the bar chart in a stacked format (where multiple values
-appear in each column). An option to display the columns in ascending or descending order appears at
-the end of the options.
+   :alt: Menu buttons with the bar chart called out, along with the other option buttons.
 
 .. tip::
-   Clicking an option enables it. To disable the option, click it again. When the option is enabled
-   it appears grey. When it is inactive, it appears white.
+   Clicking an option enables it. To turn off the option, click it again. When the option is enabled
+   the icon appears lighter, with a turquoise outline. When it is inactive, it appears gray, with no
+   outline.
 
 Pie chart
 ~~~~~~~~~
 
-To display the data in a pie chart, click on the :guilabel:`Pie Chart` icon (last icon) in the menu
-bar. There are no additional options available in this view.
+To display the data in a pie chart, click on the :guilabel:`Pie Chart` button (represented by a
+:guilabel:`(pie chart)` icon) in the menu bar. There are no additional options available in this
+view.
 
 .. image:: reporting/pie-chart.png
    :align: center
-   :alt: Report dashboard view.
+   :alt: Menu buttons with the pie chart called out.
 
 Pivot table
 ~~~~~~~~~~~
 
-The bottom half of the :guilabel:`Payroll Analysis` dashboard presents a pivot table no matter which
-type of chart is selected for the top of the dashboard. The default information displayed is the
-number of payslips, net wage, gross wage, days of paid time off, and days of unpaid time off. The
-information is divided by department. To display more information on the report, select the
-:guilabel:`Measures` drop-down menu, then click on any other items to display.
+To display the data in a pivot table, click on the :guilabel:`Pivot` button (represented by a
+:guilabel:`(pivot)` icon) located in the far-right side of the top menu bar.
 
-.. image:: reporting/measures-bottom.png
+The default information displayed includes the number of payslips (:guilabel:`# Payslip`), the
+:guilabel:`Net Wage`, the :guilabel:`Gross Wage`, the number of :guilabel:`Days of Paid Time Off`,
+and the number of :guilabel:`Days of Unpaid Time Off`. The information is organized by department.
+
+To display more information on the report, click the :guilabel:`Measures` button to reveal a
+drop-down menu. Then, click on any other metric to display it on the pivot table.
+
+.. image:: reporting/pivot.png
    :align: center
-   :alt: Report dashboard view.
+   :alt: Pivot table view with the various metrics called out.
 
 To sort the entries by a specific column, such as :guilabel:`Net Wage`, click on the column name
 twice. The first click selects the column, and the second click sorts the information in descending
 order.
 
-.. image:: reporting/net-wage.png
+To export the data in an XLSX format, click the :guilabel:`Download xlsx` button, represented by a
+:guilabel:`⬇️ (down arrow above a horizontal bar)` icon, located at the far-right of the available
+icons. The information is then downloaded into a spreadsheet.
+
+.. image:: reporting/xlsx.png
    :align: center
-   :alt: To sort information by descending order, click the column head twice.
+   :alt: The menu options with the download button highlighted.
 
-To export the data in an XLSX format, click the :guilabel:`Download xlsx` icon. The information will
-be downloaded into an Excel spreadsheet.
-
-.. image:: reporting/export.png
-   :align: center
-   :alt: Download an Excel spreadsheet of the data by clicking the download button.
-
-The data can be inserted into a spreadsheet by clicking the :guilabel:`Insert in Spreadsheet`
-button. A pop-up appears asking which spreadsheet to place the information in. Select an existing
-spreadsheet or enter the name for a new spreadsheet. Click the :guilabel:`Confirm` button to move to
-a spreadsheet view with all the information populated.
+Any report can be inserted into a spreadsheet by clicking the :guilabel:`Insert in Spreadsheet`
+button. A :guilabel:`Select a spreadsheet to insert your (type of report)` pop-up window appears,
+asking which spreadsheet to place the information in. Select an existing spreadsheet or dashboard,
+or select a new :guilabel:`Blank spreadsheet`. Click the :guilabel:`Confirm` button to move to a
+spreadsheet view with the report added to it.
 
 .. image:: reporting/spreadsheet.png
    :align: center
-   :alt: Send the data to a spreadsheet.
+   :alt: The view of data sent to a spreadsheet.
 
-Once in the spreadsheet view, click on :guilabel:`File`, then select :guilabel:`Save` to save the
-data, or :guilabel:`Save as Template` to save the setting as a template to use in the future.
+.. _payroll/doc-storage:
 
 .. note::
-   The *Documents* application must be installed in order to use the :guilabel:`Insert in
-   Spreadsheet` option.
+   If the *Documents* app is **not** installed, the :guilabel:`Insert in Spreadsheet` option places
+   the newly-created spreadsheet in the *Dashboards* app.
 
+   If the *Documents* application **is** installed, the spreadsheet has the option to be stored in
+   either the *Dashboards* app or *Documents* app.
 
-Meal Vouchers
--------------
+Work entry analysis
+-------------------
 
-:guilabel:`Meal Vouchers` provides an overview of the meal vouchers used by employees, and can be
-shown by :guilabel:`Day`, :guilabel:`Week`, :guilabel:`Month`, :guilabel:`Quarter`, or
-:guilabel:`Year`. The default view is by month.
+The default :guilabel:`Work entry analysis` report provides an overview of the validated work
+entries for the current month. To view this report, navigate to :menuselection:`Payroll app -->
+Reporting --> Work Entry Analysis`.
 
-.. image:: reporting/meal-vouchers.png
+The work entries appear in a pivot table, with the default filters of `Current month: (Month)(Year)`
+and `Validated`. The various types of :doc:`work_entries` are listed on the left-hand side (x-axis),
+while the :guilabel:`Total` values appear along the top (the y-axis).
+
+To change the displayed view, click the :guilabel:`➕ (plus)` icon next to the word
+:guilabel:`Total`, then click on one of the grouping options. The available options are
+:guilabel:`Work Entry Type`, :guilabel:`Employee`, and :guilabel:`Department`. If in a multi-company
+database, a :guilabel:`Company` option also appears.
+
+To add a new group to sort the data, click :guilabel:`Add Custom Group`, then click one of the
+presented options.
+
+.. tip::
+   Wherever a :guilabel:`➕ (plus)` icon appears on a pivot table, the information can be further
+   grouped. Click on a :guilabel:`➕ (plus)` icon to reveal the available grouping options.
+
+   Click on a :guilabel:`➖ (minus)` icon anywhere on the pivot table to remove that respective
+   grouping.
+
+It is possible to compare the current :guilabel:`Work entry analysis` report to the previous month
+or the previous year. To view these comparisons, click the :guilabel:`⬇️ (down arrow)` icon in the
+search bar to reveal the various :ref:`filter <payroll/filters>` and grouping options.
+
+In the section titled :guilabel:`Comparison`, click on either :guilabel:`Current Month: Previous
+Period` or :guilabel:`Current Month: Previous Year`. The report updates and displays the previous
+time period values, as well as the :guilabel:`Variation` between the two.
+
+.. image:: reporting/work-entry-comparison.png
    :align: center
-   :alt: Meal voucher
+   :alt: A pivot table comparing the work entries of the current month and the previous month.
 
-To change the displayed view, click on :guilabel:`Total`. The data collapses, showing only the count
-column. Click on :guilabel:`Total` again, then hover over :guilabel:`Day`, then click on one of the
-other time-period options available.
+To export the data in an XLSX format, click the :guilabel:`Download xlsx` button, represented by a
+:guilabel:`⬇️ (down arrow above a horizontal bar)` icon, located at the far-right of the available
+icons. The information is then downloaded into a spreadsheet.
 
-.. image:: reporting/voucher-day.png
-   :align: center
-   :alt: Meal voucher
-
-It is possible to compare the current meal voucher report to the one for the previous time period or
-the previous year. To view these comparisons, click on the :guilabel:`Comparison` drop-down menu at
-the top, then select either :guilabel:`Date: Previous Period` or :guilabel:`Date: Previous Year`.
-
-.. image:: reporting/meal-comparison.png
-   :align: center
-   :alt: Meal voucher
-
-To export the data in an XLSX format, click the :guilabel:`Download xlsx` icon. The information will
-be downloaded into an Excel spreadsheet.
-
-.. image:: reporting/voucher-download.png
-   :align: center
-   :alt: Download an Excel spreadsheet of the data by clicking the download button.
-
-The data can be inserted into a spreadsheet by clicking the :guilabel:`Insert in Spreadsheet`
-button. A pop-up appears asking which spreadsheet to place the information in. Select an existing
-spreadsheet or enter the name for a new spreadsheet. Click the :guilabel:`Confirm` button to move to
-a spreadsheet view with all the information populated.
-
-Once in the spreadsheet view, click on :guilabel:`File`, then select :guilabel:`Save` to save the
-data, or :guilabel:`Save as Template` to save the settings as a template to use in the future.
+The data can also be inserted into a spreadsheet. Click the :guilabel:`Insert in Spreadsheet` button
+and a :guilabel:`Select a spreadsheet to insert your (type of report)` pop-up window appears, asking
+which spreadsheet to place the information in. Select an existing spreadsheet or dashboard, or
+select a new :guilabel:`Blank spreadsheet`. Click the :guilabel:`Confirm` button to move to a
+spreadsheet view with the report added to it.
 
 .. note::
-   The *Documents* application must be installed in order to use the :guilabel:`Insert in
-   Spreadsheet` option.
+   The work entry analysis spreadsheet is :ref:`stored in the same locations <payroll/doc-storage>`
+   as a pivot table.
 
-Attachment of Salary
---------------------
+Salary attachment report
+------------------------
 
-The :guilabel:`Attachment of Salary` report shows all deductions or allocations per employee, such
-as child support payments and wage garnishments.
+The :guilabel:`Salary Attachment Report` shows all deductions or allocations per employee, such as
+child support payments and wage garnishments. To view this report, navigate to
+:menuselection:`Payroll app --> Reporting --> Salary Attachment Report`.
 
 .. image:: reporting/attachment-of-salary.png
    :align: center
    :alt: View the Attachment of Salary report that shows all salary garnishments.
 
 The employees are listed in the left-side column, while the different deductions are listed in the
-top row, organized by month.
+top row, organized by deduction and monthly individual payslips.
 
-The report can be exported as a XLSX file, or inserted into a spreadsheet, using the corresponding
+The report can be exported as an XLSX file, or inserted into a spreadsheet, using the corresponding
 buttons at the top.
 
-Clicking on the :guilabel:`Measures` button shows options for how the data is displayed.
+Click the :guilabel:`Measures` button to reveal the options of what data can be displayed.
 :guilabel:`Assignment of salary`, :guilabel:`Attachment of salary`, :guilabel:`Child support`, and
-:guilabel:`Count`, can all be selected or deselected by clicking on the item. If an item has a check
-mark, it is displayed.
+:guilabel:`Count` can all be selected or deselected by clicking on the item. If an item has a
+checkmark next to it, that information is displayed.
 
 .. image:: reporting/attachment-measures.png
    :align: center
-   :alt: Select the options that be displayed in the report.
+   :alt: Select the options to be displayed in the Salary Attachment Report.
 
-The salary attachment report can be compared to the one for the previous time period or the previous
-year. To view these comparisons, click on the on the :guilabel:`Comparison` drop-down menu at the
-top, then select either :guilabel:`Payslip End Date: Previous Period` or :guilabel:`Payslip End
-Date: Previous Year`.
+The :guilabel:`Salary Attachment Report` can be compared to the report for the previous time period
+or the previous year. To view these comparisons, click the :guilabel:`⬇️ (down arrow)` icon in the
+search bar to reveal the various :ref:`filter <payroll/filters>` and grouping options.
+
+In the section titled :guilabel:`Comparison`, click on either :guilabel:`Payslip End Date: Previous
+Period` or :guilabel:`Payslip End Date: Previous Year`. The report updates and displays the
+previous time period values, as well as the :guilabel:`Variation` between the two.
+
+.. _payroll/filters:
+
+Filters
+=======
+
+At the top of each report, the default filters are shown inside the :guilabel:`Search...` box.
+
+Click the :guilabel:`⬇️ (down arrow)` icon in the search bar to display the available
+:guilabel:`Filters`. Filters show information that match the specific filter parameters.
+
+.. example::
+   The :guilabel:`Work Entries Analysis` report has two default filters, the `Current month:(Month)
+   (Year)` filter, and the `Validated` filter.
+
+   .. image:: reporting/custom-filter.png
+      :align: center
+      :alt: Filters enabled for the Work Entries Analysis report.
+
+   The :guilabel:`Payroll` report has only one default filter, the `Last 365 Days Payslip` filter.
+
+   The :guilabel:`Salary Attachment Report` has only one default filter, the `Payslip End Date:
+   (Year)` filter.
+
+All reports can include custom filters, or group information, by different metrics (employee,
+department, company, etc.).
+
+Some reports have the option to compare the current report to the previous time period or year (a
+:guilabel:`Comparison` option).
+
+Click on a parameter to select it and activate it. The report is immediately updated with the new
+parameters.
+
+The updated report can be set as a *favorite* report, meaning the parameters are stored for quick
+access in the future. To do that, click :guilabel:`Save the current search`, under the
+:guilabel:`Favorites` section, located in the search bar drop-down mega menu of filter options.
+Doing so reveals two options and a :guilabel:`Save` button.
+
+To set the current report as the default configuration when the report is accessed, check the box
+next to :guilabel:`Default filter`. If the current report should be accessible to everyone in the
+database, check the box next to :guilabel:`Share`.
+
+Finally, click :guilabel:`Save`, which saves the currently configured report. Then, it appears
+beneath the :guilabel:`Favorites` in the search bar drop-down mega menu of filter options.