diff --git a/index.rst b/index.rst index d20bdc722..f3e0598b8 100644 --- a/index.rst +++ b/index.rst @@ -145,66 +145,51 @@ specific client owes or which specific invoices are still unpaid (in order to send reminders for instance). Reconciliation is the process of correlating and linking journal items, -matching the credits and debits of a specific account. +matching the credits and debits of a specific financial account: -* within a single account, look for all non-reconciled items +* within a single account, look for all non-reconciled items (usually with a + specific second party, e.g. all operations on *Accounts Receivable* + concerning the same client) * link debiting items with crediting items, each side (debiting and crediting) - can have mutliple items. - -For instance a customer could be sent two invoices for 121€ and 63€ (debits to -the Receivable account), and send three payments of 75€, 75€ and 34€. + can have multiple items. The system can then use reconciliation to automatically mark invoices as paid (or partially paid), prepare and send reminders, flag accounting issues, … -.. h:div:: force-right +.. rst-class:: force-right - Journal entries wrt client Joe +Example +------- - .. rst-class:: table-condensed d-c-table +* A customer got two invoices (invoice 1 and invoice 2) for 121€ and 63€ +* He sent two payments (payment 1 and payment 2) of 75€ each - +-------------------------+-------------------------+-------------------------+ - | |Debit |Credit | - +=========================+=========================+=========================+ - |Accounts Receivable |121 | | - +-------------------------+-------------------------+-------------------------+ - |Sale | |121 | - +-------------------------+-------------------------+-------------------------+ - |Cash |75 | | - +-------------------------+-------------------------+-------------------------+ - |Accounts Receivable | |75 | - +-------------------------+-------------------------+-------------------------+ - |Cash |75 | | - +-------------------------+-------------------------+-------------------------+ - |Accounts Receivable | |75 | - +-------------------------+-------------------------+-------------------------+ - |Accounts Receivable |63 | | - +-------------------------+-------------------------+-------------------------+ - |Sale | |63 | - +-------------------------+-------------------------+-------------------------+ +Reconciling on *Accounts Receivable* with all operations involving that +specific customer will result in: - Reconciliation on *Account Receivable* showing operations with Joe +.. rst-class:: table-condensed d-c-table - .. rst-class:: table-condensed d-c-table - - +-------------------------+-------------------------+-------------------------+ - |Accounts Receivable: Joe |Debit |Credit | - +=========================+=========================+=========================+ - |Invoice 42 |121 | | - +-------------------------+-------------------------+-------------------------+ - |Payment 55 | |75 | - +-------------------------+-------------------------+-------------------------+ - |Payment 63 (partial) | |46 | - +-------------------------+-------------------------+-------------------------+ - | | - +-------------------------+-------------------------+-------------------------+ - |Invoice 47 |63 | | - +-------------------------+-------------------------+-------------------------+ - |Payment 63 | |29 | - +-------------------------+-------------------------+-------------------------+ - |Open Balance | |34 | - +-------------------------+-------------------------+-------------------------+ ++-------------------------+-------------------------+-------------------------+ +|Accounts Receivable |Debit |Credit | ++=========================+=========================+=========================+ +|Invoice 1 |121 | | ++-------------------------+-------------------------+-------------------------+ +|Payment 1 | |75 | ++-------------------------+-------------------------+-------------------------+ +|Payment 2 (partial) | |46 | ++-------------------------+-------------------------+-------------------------+ +| | ++-------------------------+-------------------------+-------------------------+ +|Invoice 2 |63 | | ++-------------------------+-------------------------+-------------------------+ +|Payment 2 | |29 | ++-------------------------+-------------------------+-------------------------+ +|Open Balance | |34 | ++-------------------------+-------------------------+-------------------------+ +The reconciliation process yields the first invoice being paid in full, but +the customer having "Invoice 2" still open (it has an open balance) and an +outstanding debt of 34€. Bank Reconciliation -------------------