diff --git a/accounting/overview/process_overview/media/vendor_bill01.png b/accounting/overview/process_overview/media/vendor_bill01.png new file mode 100644 index 000000000..7df13301b Binary files /dev/null and b/accounting/overview/process_overview/media/vendor_bill01.png differ diff --git a/accounting/overview/process_overview/media/vendor_bill02.png b/accounting/overview/process_overview/media/vendor_bill02.png new file mode 100644 index 000000000..36cdae96c Binary files /dev/null and b/accounting/overview/process_overview/media/vendor_bill02.png differ diff --git a/accounting/overview/process_overview/media/vendor_bill03.png b/accounting/overview/process_overview/media/vendor_bill03.png new file mode 100644 index 000000000..6eddf2522 Binary files /dev/null and b/accounting/overview/process_overview/media/vendor_bill03.png differ diff --git a/accounting/overview/process_overview/media/vendor_bill04.png b/accounting/overview/process_overview/media/vendor_bill04.png new file mode 100644 index 000000000..73e0915bc Binary files /dev/null and b/accounting/overview/process_overview/media/vendor_bill04.png differ diff --git a/accounting/overview/process_overview/media/vendor_bill05.png b/accounting/overview/process_overview/media/vendor_bill05.png new file mode 100644 index 000000000..7d088e7a4 Binary files /dev/null and b/accounting/overview/process_overview/media/vendor_bill05.png differ diff --git a/accounting/overview/process_overview/media/vendor_bill06.png b/accounting/overview/process_overview/media/vendor_bill06.png new file mode 100644 index 000000000..1a6cdf751 Binary files /dev/null and b/accounting/overview/process_overview/media/vendor_bill06.png differ diff --git a/accounting/overview/process_overview/supplier_bill.rst b/accounting/overview/process_overview/supplier_bill.rst index c813fc388..0a19130fd 100644 --- a/accounting/overview/process_overview/supplier_bill.rst +++ b/accounting/overview/process_overview/supplier_bill.rst @@ -1,9 +1,144 @@ -============================== -From Billing to payment orders -============================== +================================== +From Vendor Bills to Payments +================================== -Creating Bills -============== +Once vendor bills are registered in Odoo, you can easily pay vendors for +the correct amount and at the right time (not too late, not too early; +depending on your vendor policy). Odoo also offers reports to track your +aged payable balances. -You can create multiple Supplier Bills and instead of paying one by -one with direct payment button, you can pay later. +If you want to control vendor bills received from your vendors, you can +use the Odoo Purchase application that allows you to control and +pre-complete them automatically based on past purchase orders. + +From Vendor Bill to Payment +=========================== + +Record a new vendor bill +------------------------ + +When a vendor bill is received, you can record it from :menuselection:`Purchases --> Vendor Bills` +in the Accounting application. As a shortcut, +you can also use the **New Bill** feature on the accounting dashboard. + +.. image:: ./media/vendor_bill01.png + :align: center + +To register a new vendor bill, start by selecting a vendor and inputting +their invoice as the **Vendor Reference**, then add and confirm the product +lines, making sure to have the right product quantities, taxes and +prices. + +.. image:: ./media/vendor_bill02.png + :align: center + +Save the invoice to update the pre tax and tax amounts at the bottom of +the screen. You will most likely need to configure the prices of your +products without taxes as Odoo will compute the tax for you. + +.. note:: + On the bottom left corner, Odoo shows a summary table of all taxes on the vendor bill. + In several countries, different methods are accepted to round the totals (round per line, + or round globally). The default rounding method in Odoo is to round the final prices + per line (as you may have different taxes per product. E.g. Alcohol and cigarettes). + However if your vendor has a different tax amount on their bill, you can change the + amount in the bottom left table to adjust and match. + +Validate The Vendor Bill +------------------------ + +Once the vendor bill is validated, a journal entry will be generated +based on the configuration on the invoice. This journal entry may differ +depending on the the accounting package you choose to use. + +For most European countries, the journal entry will use the following +accounts: + +- **Accounts Payable:** defined on the vendor form + +- **Taxes:** defined on the products and per line + +- **Expenses:** defined on the line item product used + +For Anglo-Saxon (US) accounting, the journal entry will use the +following accounts: + +- **Accounts Payable:** defined on the vendor form + +- **Taxes:** defined on the products and per line + +- **Goods Received:** defined on the product form + +You can check your Profit & Loss or the Balance Sheet reports after +having validated a couple of vendor bills to see the impact on your +general ledger. + +Pay a bill +---------- + +To create a payment for an open vendor bill directly, you can click on **Register a +Payment** at the top of the form. + +From there, you select the payment method (i.e. Checking account, credit +card, check, etc…) and the amount you wish to pay. By default, Odoo will +propose the entire remaining balance on the bill for payment. In the +memo field, we recommend you set the vendor invoice number as a +reference (Odoo will auto fill this field from the from the vendor bill +if set it correctly). + +.. image:: ./media/vendor_bill03.png + :align: center + + +.. note:: + You can also register a payment to a vendor directly without applying it to a vendor bill. + To do that, :menuselection:`Purchases --> Payments`. Then, + from the vendor bill you will be able to reconcile this payment with directly. + +Printing vendor Checks +---------------------- + +If you choose to pay your vendor bills by check, Odoo offers a method to +do so directly from your vendor payments within Odoo. Whether you do so +on a daily basis or prefer to do so at the end of the week, you can +print in checks in batches. + +If you have checks to print, Odoo’s accounting dashboard acts as a to do +list and reminds you of how many checks you have left to be printed. + +.. image:: ./media/vendor_bill04.png + :align: center + +By selecting the amount of checks to be printed, you can dive right into +a list of all payments that are ready to be processed. + +Select all the checks you wish to print (use the first checkbox to +select them all) and set the action to **Print Checks**. Odoo will ask you +to set the next check number in the sequence and will then print all the +checks at once. + +.. image:: ./media/vendor_bill05.png + :align: center + +Reporting +========= + +Aged payable balance +-------------------- + +In order to get a list of open vendor bills and their related due dates, +you can use the **Aged Payable** report, under the reporting menu, (in +:menuselection:`Reporting --> Business Statement --> Aged payable`) to get a visual of all of +your outstanding bills. + +.. image:: ./media/vendor_bill06.png + :align: center + +From here, you can click directly on a vendors name to open up the +details of all outstanding bills and the amounts due, or you can +annotate any line for managements information. At any point in time +while you’re looking through the report, you can print directly to Excel +or PDF and get exactly what you see on the screen. + +.. seealso:: + * :doc:`customer_invoice` \ No newline at end of file