[REM] purchase: From purchase order to invoice and receptions
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.. toctree::
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.. toctree::
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:titlesonly:
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purchase/overview
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purchase/purchases
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purchase/purchases
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purchase/replenishment
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purchase/replenishment
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========
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Overview
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========
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.. toctree::
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:titlesonly:
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overview/process
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================
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Process Overview
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================
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.. toctree::
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:titlesonly:
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process/from_po_to_invoice.rst
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=============================================
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From purchase order to invoice and receptions
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=============================================
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For most of your everyday purchases, chances are you already know where
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to purchase and at what price. For these cases, a simple Purchase Order
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(PO) will allow you to handle the whole process.
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In Odoo, a purchase order can be created as is, but can also be the
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result of a Request for Quotation or of a Purchase Tender. Therefore,
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every purchase made in Odoo has a PO.
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The PO will generate an invoice, and depending on the contract with your
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supplier, you will be required to pay the invoice before or after
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delivery.
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Install the Purchase Management application
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~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
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From the **Apps** application, search and install the
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**Purchase Management** application.
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.. image:: media/from_po_to_invoice01.png
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:align: center
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Creating a Purchase Order
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~~~~~~~~~~~~~~~~~~~~~~~~~
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In the **Purchases** app, open the **Purchase** menu and
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click on **Purchase Orders**.
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In the **Purchase Orders** window, click on **Create**.
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.. image:: media/from_po_to_invoice02.png
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:align: center
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From the new window, insert the **Vendor** and type in the **Order
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Date**.
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In the **Products** section, click on **Add an item**.
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.. image:: media/from_po_to_invoice03.png
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:align: center
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Select your product from the list and add a description if necessary.
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The **Scheduled Date** menu corresponds to the expected delivery date.
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Type in the quantity which you wish to purchase, then click on **Save** and
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on **Confirm Order**.
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.. note::
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If you wish to go through the complete flow and create a **Request for
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Quotation** for this order, refer to the document on
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:doc:`../../purchases/rfq/create`
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As you can see, the status of the PO has switched to ``Purchase Order``.
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.. image:: media/from_po_to_invoice04.png
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:align: center
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Registering invoice, payments and receiving products
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~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
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Depending on the contract you have with your supplier, you can either
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pay for the purchase upon delivery of the goods, or get the goods
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delivered after payment.
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Payment upon or after reception
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^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
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Still from your purchase order, click on **Receive Products**.
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In the next page, check that the number of products received corresponds
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to the number ordered, then manually enter the delivered quantity and
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click on **Validate**.
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.. image:: media/from_po_to_invoice05.png
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:align: center
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Go back to the PO. In the PO, a **Shipment** and an **Invoice** button have
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appeared.
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.. image:: media/from_po_to_invoice06.png
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:align: center
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Click on the **Invoices** button, then click on **Validate**.
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The invoice is now registered in the system. Click on **Register Payment**,
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insert the detail of the payment, and click on **Validate**.
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.. image:: media/from_po_to_invoice07.png
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:align: center
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Your products are now ready for picking and storage, and the invoice is
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marked as paid.
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Upfront payment
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^^^^^^^^^^^^^^^
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From the **Purchase Order** page, open the **Invoices** tab, then click on
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**Create**.
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In the next page, click on **Validate**. The invoice is now registered in
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the system. Click on **Register Payment**, insert the detail of the payment,
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and click on **Validate**.
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.. image:: media/from_po_to_invoice08.png
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:align: center
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Go back to the PO. In the PO, a **Shipment** tab and an **Invoice** tab have
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appeared.
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.. image:: media/from_po_to_invoice09.png
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:align: center
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Click on **Receive Products**, then in the new page, click on **Validate**.
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.. image:: media/from_po_to_invoice10.png
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:align: center
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A window will appear, asking if you wish to process every item at once.
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Click on **Apply**.
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Your products are now ready for picking and storage, and the invoice is
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marked as paid.
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