diff --git a/content/applications/productivity/sign.rst b/content/applications/productivity/sign.rst index f814ba619..8c06468f4 100644 --- a/content/applications/productivity/sign.rst +++ b/content/applications/productivity/sign.rst @@ -57,6 +57,9 @@ as: #. Document traceability and inalterability (any alteration made to a signed document is detected by Odoo with the use of cryptographic proofs) +.. note:: + :doc:`Documentation for Germany ` + United States of America ------------------------ diff --git a/content/applications/productivity/sign/germany.rst b/content/applications/productivity/sign/germany.rst new file mode 100644 index 000000000..f3bc630c4 --- /dev/null +++ b/content/applications/productivity/sign/germany.rst @@ -0,0 +1,74 @@ +:orphan: + +============================= +Odoo Sign legality in Germany +============================= + +:doc:`Odoo Sign <../sign>` is your trusted partner for secure, efficient, and legally compliant +electronic signatures in Germany. + +Legal framework for electronic signatures in Germany +==================================================== + +In Germany, electronic signatures are regulated under `eIDAS Regulation No. 910/2014 +`_ and +the `Trust Services Act `_. The law +establishes the legal basis for acknowledging electronic records, contracts, and digital signatures. +The key points of the law include: + +- **Legal recognition**: electronic signatures are legally equivalent to handwritten signatures if + they meet certain criteria. +- **Reliability and security**: electronic signatures must be created with a secure method that can + reliably identify the signatory and ensure the integrity of the signed document. +- **Qualified signature**: there are certain use cases that require a qualified signature issued by + a trust service provider. + +How Odoo Sign complies with German regulations +============================================== + +Odoo Sign ensures full compliance with the Electronic Signature Law of Germany by incorporating the +following features: + +- **Secure signature creation**: Odoo Sign utilizes advanced cryptographic techniques to ensure the + authenticity and integrity of electronic signatures. +- **Third-party signature authenticator**: Odoo Online serves as an independent validation mechanism + that adds an extra layer of security to the procurement process. +- **Audit trails**: detailed audit logs are maintained to provide evidence of the signing process, + including timestamps, IP addresses, and identity verification. +- **Cryptographic traceability and immutability**: Odoo Sign ensures that any operation is logged + securely. An audit log provides full transparency to all parties while preserving private data. +- **Multiple authentication means**: authentication by SMS, email, geoIP or handwritten electronic + signature. + +Types of documents you can sign with Odoo Sign +============================================== + +Odoo Sign is versatile and can be used for a wide range of documents, including but not limited to: + +- **Contracts and agreements**: business contracts, employment agreements, and service contracts. +- **Financial documents**: loan agreements, investment documents, and financial reports. +- **HR documents**: employee onboarding forms, non-disclosure agreements (NDAs), and performance + reviews. +- **Commercial transactions**: purchase orders, sales agreements, and supplier contracts. + +Potential exceptions +==================== + +While Odoo Sign is broadly applicable, there are certain exceptions where electronic signatures may +not be suitable or legally recognized in Germany: + +- **Wills and trusts**: documents related to inheritance, wills, and trusts often require + handwritten signatures. +- **Real estate transactions**: some property transactions may still require notarized handwritten + signatures. +- **Government forms**: specific government forms and applications may mandate physical signatures. + +.. admonition:: Disclaimer + + The information provided on this page is for general informational purposes only and does not + constitute legal advice. While Odoo Sign complies with the Electronic Signature Law of Germany, + users should consult with legal professionals to ensure specific document types and use cases + meet all legal requirements. Compliance with additional industry-specific regulations may also be + necessary. + +*Last updated: June 21, 2024*