diff --git a/content/applications/finance/fiscal_localizations.rst b/content/applications/finance/fiscal_localizations.rst index b6b2973d2..f83841ab9 100644 --- a/content/applications/finance/fiscal_localizations.rst +++ b/content/applications/finance/fiscal_localizations.rst @@ -10,9 +10,9 @@ Fiscal localization packages ============================ **Fiscal Localization Packages** are country-specific modules that install pre-configured taxes, -fiscal positions, chart of accounts, and legal statements on your database. Some additional features, -such as the configuration of specific certificates, are also added to your Accounting app, following -your fiscal administration requirements. +fiscal positions, chart of accounts, and legal statements on your database. Some additional +features, such as the configuration of specific certificates, are also added to your Accounting app, +following your fiscal administration requirements. .. note:: Odoo continuously adds new localizations and improves the existing packages. @@ -75,7 +75,7 @@ available on Odoo. - Czech - Accounting - Denmark - Accounting - Dominican Republic - Accounting -- Ecuadorian - Accounting +- :doc:`Ecuadorian - Accounting ` - :doc:`Egypt - Accounting ` - Ethiopia - Accounting - Finnish Localization @@ -140,6 +140,7 @@ available on Odoo. fiscal_localizations/chile fiscal_localizations/colombia fiscal_localizations/colombia_ES + fiscal_localizations/ecuador fiscal_localizations/egypt fiscal_localizations/france fiscal_localizations/germany diff --git a/content/applications/finance/fiscal_localizations/ecuador.rst b/content/applications/finance/fiscal_localizations/ecuador.rst new file mode 100644 index 000000000..a460ec348 --- /dev/null +++ b/content/applications/finance/fiscal_localizations/ecuador.rst @@ -0,0 +1,584 @@ +======= +Ecuador +======= + +Introduction +============ + +With the Ecuadorian localization you can generate electronic documents with its XML, Fiscal folio, +with electronic signature and direct connection to tax authority SRI. + +The supported documents are Invoices, Credit Notes, Debit Notes, Purchase Liquidations and +Withholds. + +The localization also Includes automations to easily predict the withholding tax to be applied to +each purchase invoice. + +Glossary +-------- + +Here are some terms that are essential on the Ecuadorian localization: + +- **SRI**: meaning *Servicio de Rentas Internas*, the government organization that enforces pay of + taxes in Ecuador. +- **EDI**: stands for *Electronic Data Interchange*, which refers to the sending of Electronics + Documents. +- **RIMPE**: stands for *Regimen Simplificado para Emprendedores y Negocios*, the type of taxpayer + qualified for SRI. + +Configuration +============= + +Modules installation +-------------------- + +:ref:`Install ` the following modules to get all the features of the Ecuadorian +localization: + +.. list-table:: + :header-rows: 1 + :widths: 25 25 50 + + * - Name + - Technical name + - Description + * - :guilabel:`Ecuadorian - Accounting` + - `l10n_ec` + - The default :doc:`fiscal localization package <../fiscal_localizations>`, adds accounting + characteristics for the Ecuadorian localization, which represent the minimum configuration + required for a company to operate in Ecuador according to the guidelines set by the + :abbr:`SRI (servicio de rentas internas)`. The module's installation automatically loads: + Chart of Accounts, taxes, documents types, tax support types. Additionally, the generation of + forms 103 and 104 are automatic. + * - :guilabel:`Ecuadorian Accounting EDI` + - `l10n_ec_edi` + - Includes all the technical and functional requirements to generate and validate + :doc:`Electronics Documents + <../accounting/receivables/customer_invoices/electronic_invoicing>`, based on the Technical + documentation published by the SRI. The authorized documents are: Invoices, Credit Notes, + Debit Notes, Withholdings and Purchase liquidations. + +.. note:: + When you install a database from scratch selecting `Ecuador` as the country, Odoo automatically + installs the base module :guilabel:`Ecuadorian - Accounting`. + +Configure your company +---------------------- + +To configure your company information, go to the :guilabel:`Contacts` app and search the name given +to your company or activate :ref:`developer mode ` and go to :menuselection:`Company +--> Contact` and then edit the contact to configure the following information: + +#. Check the :guilabel:`Company` option on top + + - :guilabel:`Name` + - :guilabel:`Address` + - :guilabel:`Identification Number` + - :guilabel:`Taxpayer Type` + - :guilabel:`Phone` + - :guilabel:`Email` + +#. Upload company logo and save + +.. image:: ecuador/ecuador-company.png + :align: center + :alt: Populate company data for Ecuador in Odoo Contacts. + +Electronic documents +-------------------- + +To upload your information for electronic documents go to :menuselection:`Accounting --> +Configuration --> Settings` and search for :command:`Ecuadorian Localization`. + +Configure the next information: + +- :guilabel:`Company legal name` +- :guilabel:`Use production servers`: check the checkbox if your company is going to do electronic + documents in the production environment. If you want to use the testing environment for electronic + documents then keep the checkbox unchecked. +- :guilabel:`Regime`: select if your company is in General Regular or is qualified as RIMPE. +- :guilabel:`Forced to keep accounting books`: check the checkbox if your company has this + condition. +- :guilabel:`Default taxes for withholdings` +- :guilabel:`Issue withholds`: check the checkbox if your company is going to do electronic + withholds. +- :guilabel:`Withhold consumibles`: put the code of the withholding for when you buy goods. +- :guilabel:`Withhold services`: put the code of the withholding for when you buy services. +- :guilabel:`Withhold credit card`: put the code of the withholding for when you buy with credit + card +- :guilabel:`Withhold agent number`: put the company withholding agent resolution number, if + applicable for your company. +- :guilabel:`Electronic Certificate File`: upload electronic certificate and password, then save it. +- :guilabel:`Special tax contributor number`: if your company is qualified as a special taxpayer, + fill out this field with it's corresponding tax contributor number. + +.. image:: ecuador/electronic-signature.png + :align: center + :alt: Electronic signature for Ecuador. + +.. note:: + When configuring the withholdings in the configuration menu, these suggested withholdings are + only for domestic suppliers when no withholdings are setup on their *Taxpayer Type*. Moreover, + the Credit Card withholding set up is always used when a Credit or Debit Card SRI Payment Metho + is used. + +VAT withholding +--------------- + +This configuration only applies if you are qualified as a *Withholding Agent* by the SRI, otherwise +skip this step. To configure your VAT withholding, go to :menuselection:`Accounting --> Accounting +--> Configuration --> Ecuadorian SRI: Taxpayer Type SRI`. + +You must configure the withholding percentage that applies for each type of taxpayer, specify the +:guilabel:`Goods VAT Withholding` and the :guilabel:`Services VAT Withholding`. + +.. image:: ecuador/contributor-type.png + :align: center + :alt: Taxpayer Type configuration for Ecuador. + +.. tip:: + In the case that the :guilabel:`Taxpayer Type` is `RIMPE`, also configure the :guilabel:`Profit + Withholding` percentage. + +Printer points +-------------- + +To configure your printer points, go to :menuselection:`Accounting --> Configuration --> Accounting: +Journals`. + +Printer points need to be configured for each type of electronic document that you need. For +example: Customer Invoice, Credit Notes, and Debit Notes + +For each printer point, you need to configure the following information: + +- :guilabel:`Journal Name`: in this format `[Emission Entity]-[Emission Point] [Document Type]`, for + example: `001-001 Sales Documents`. +- :guilabel:`Type`: refers to the type of journal, select `Sales`. +- :guilabel:`Use Documents?`: this checkbox is automatically checked, leave it checked. +- :guilabel:`Emission Entity`: configure the establishment number. +- :guilabel:`Emission Point`: configure the printer point. +- :guilabel:`Emission address`: configure the address of the establishment. +- :guilabel:`Default income account`: configure the default income account. +- :guilabel:`Dedicated Credit Note Sequence`: check the checkbox if *Credit Notes* are to be + generated from this printer point - journal. +- :guilabel:`Short Code`: This is the unique code for the sequence of accounting entries, enter a + unique 5-digit code, for example: `VT001` + +Customer Invoice, Credit Notes and Debit Notes need to use the same journal as the +:guilabel:`Emission Point`, and the :guilabel:`Entity Point` should be unique per journal. + +.. image:: ecuador/printer-point.png + :align: center + :alt: Configuring a printer point for Ecuador electronic document type of Customer Invoices. + +.. note:: + In the :guilabel:`Advanced Settings` tab, check the :guilabel:`Electronic Invoicing` checkbox to + enable it for Ecuador. + +.. seealso:: + :doc:`../accounting/receivables/customer_invoices/electronic_invoicing` + +Withholding +----------- + +A Withholding Journal must be defined, go to go to :menuselection:`Accounting --> Configuration --> +Accounting: Journals` where you need to configure the following information: + +- :guilabel:`Journal Name`: in this format `[Emission Entity]-[Emission Point] [Document Type]`, for + example: `001-001 Withholding`. +- :guilabel:`Type`: refers to the type of journal, select `Miscellaneous`. +- :guilabel:`Withhold Type`: Configure Purchase Withholding. +- :guilabel:`Use Documents?`: this checkbox is automatically checked, leave it checked. +- :guilabel:`Emission Entity`: configure the establishment number. +- :guilabel:`Emission Point`: configure the printer point. +- :guilabel:`Emission address`: configure the address of the establishment. +- :guilabel:`Default account`: configure the default income account. +- :guilabel:`Short Code`: This is the unique code for the sequence of accounting entries, enter a + unique 5-digit code, for example: `RT001` + +.. image:: ecuador/withhold.png + :align: center + :alt: Configuring withholding for Ecuador electronic document type of Withholding. + +.. note:: + In the :guilabel:`Advanced Settings` tab, check the :guilabel:`Electronic Invoicing` checkbox to + enable the sending of electronic invoicing for the withholding. + +Purchase Liquidations +--------------------- + +When using Purchase Liquidations, a specific journal must be created, go to +:menuselection:`Accounting --> Configuration --> Accounting: Journals` and configure the following +information: + +- :guilabel:`Journal Name`: in this format `[Emission Entity]-[Emission Point] [Document Type]`, for + example: `001-001 Withhold`. +- :guilabel:`Type`: refers to the type of journal, select `Miscellaneous`. +- :guilabel:`Purchase Liquidations`: check the checkbox to enable purchase liquidations. +- :guilabel:`Use Documents?`: this checkbox is automatically checked, leave it checked. +- :guilabel:`Emission Entity`: configure the establishment number. +- :guilabel:`Emission Point`: configure the printer point. +- :guilabel:`Emission address`: configure the address of the establishment. +- :guilabel:`Short Code`: This is the unique code for the sequence of accounting entries, enter a + unique 5-digit code, for example: `RT001` + +.. image:: ecuador/purchase-liqudations.png + :align: center + :alt: Configuring purchase liquidations for Ecuador electronic document type of Withholding. + +.. note:: + In the :guilabel:`Advanced Settings` tab, check the :guilabel:`Electronic Invoicing` checkbox to + enable the sending of electronic invoicing for the withholding. + +Configure master data +--------------------- + +Chart of accounts +~~~~~~~~~~~~~~~~~ + +The :doc:`chart of accounts <../accounting/getting_started/initial_configuration/chart_of_accounts>` +is installed by default as part of the set of data included in the localization module, the accounts +are mapped automatically in Taxes, Default Account Payable, Default Account Receivable. + +The chart of accounts for Ecuador is based on the most updated version of Superintendency of +Companies, which is grouped in several categories and is compatible with NIIF accounting. + +You can add or delete accounts according to the company's needs. + +Products +~~~~~~~~ + +In addition to the basic information in your products, you must add the configuration of the +withholding code (tax) that applies. + +Go to :menuselection:`Accounting --> Vendors: Products` under the tab "Purchase" + +.. image:: ecuador/products.png + :align: center + :alt: Product for Ecuador. + +Contacts +~~~~~~~~ + +Configure the next information when you create a contact: + +- Check the :guilabel:`Company` option on top if it is a contact with RUC, or check + :guilabel:`Individual` if it is a contact with cedula or passport. +- :guilabel:`Name` +- :guilabel:`Address`: :guilabel:`Street` is a required field to confirm the Electronic Invoice. +- :guilabel:`Identification Number`: select an identification type `RUC`, `Cedula`, or `Passport`. +- :guilabel:`Taxpayer Type`: select the contact's SRI Taxpayer Type. +- :guilabel:`Phone` +- :guilabel:`Email` + +.. image:: ecuador/contacts.png + :align: center + :alt: Contacts for Ecuador. + +.. note:: + The :guilabel:`SRI Taxpayer Type` has inside the configuration of which VAT and Profit + withholding will apply when you use this contact on Vendor Bill, and then create a withholding + from there. + +Review your taxes +~~~~~~~~~~~~~~~~~ + +As part of the localization module, taxes are automatically created with its configuration and +related financial accounts. + +.. image:: ecuador/taxes.png + :align: center + :alt: Taxes for Ecuador. + +The following options have been automatically configured: + +- :guilabel:`Tax Support`: to be configured only in the IVA tax, this option is useful when you + register purchase withholdings. +- :guilabel:`Code ATS`: to be configured only for income tax withholding codes, it is important when + you register the withholding. +- :guilabel:`Tax Grids`: configure the codes of 104 form if it is a IVA tax and configure the codes + of 103 form if it is a income tax withholding code. +- :guilabel:`Tax Name`: + + - For IVA tax, format the name as: `IVA [percent] (104, [form code] [tax support code] [tax support + short name])` + - For income tax withholding code, format the name as: `Code ATS [Percent of withhold] [withhold + name]` + +Once the Ecuador module is installed, the most common taxes are automatically configured. If you +need to create an additional one, you can do so, for which you must base yourself on the +configuration of the existing taxes. + +.. image:: ecuador/taxes-with-tax-support.png + :align: center + :alt: Taxes with tax support for Ecuador. + +Review your Document Types +~~~~~~~~~~~~~~~~~~~~~~~~~~ + +Some accounting transactions like *Customer Invoices* and *Vendor Bills* are classified by document +types. These are defined by the government fiscal authorities, in this case by the SRI. + +Each document type can have a unique sequence per journal where it is assigned. As part of the +localization, the document type includes the country on which the document is applicable; also the +data is created automatically when the localization module is installed. + +The information required for the document types is included by default so the user does not need to +fill anything there. + +.. image:: ecuador/document-types.png + :align: center + :alt: Document types for Ecuador. + +Workflows +========= + +Once you have configured your database, you can register your documents. + +Sales documents +--------------- + +Customer invoices +~~~~~~~~~~~~~~~~~ + +:guilabel:`Customer invoices` are electronic documents that, when validated, are sent to SRI. These +documents can be created from your sales order or manually. They must contain the following data: + +- :guilabel:`Customer`: type the customer's information. +- :guilabel:`Journal`: select the option that matches the printer point for the customer invoice. +- :guilabel:`Document Type`: type document type in this format `(01) Invoice`. +- :guilabel:`Payment Method (SRI)`: select how the invoice is going to be paid. +- :guilabel:`Products`: specify the product with the correct taxes. + +.. image:: ecuador/customer-invoice.png + :align: center + :alt: Customer invoice for Ecuador. + +Customer credit note +~~~~~~~~~~~~~~~~~~~~ + +The :doc:`Customer credit note <../accounting/receivables/customer_invoices/credit_notes>` is an +electronic document that, when validated, is sent to SRI. It is necessary to have a validated +(posted) invoice in order to register a credit note. On the invoice there is a button named +:guilabel:`Credit note`, click on this button to be directed to the :guilabel:`Create credit note` +form, then complete the following information: + +- :guilabel:`Credit Method`: select the type of credit method. + + - :guilabel:`Partial Refund`: use this option when you need to type the first number of documents + and if it is a partial credit note. + - :guilabel:`Full Refund`: use this option if the credit note is for the total invoice and you + need the credit note to be auto-validated and reconciled with the invoice. + - :guilabel:`Full refund and new draft invoice`: use this option if the credit note is for the + total invoice and you need the credit note to be auto-validated and reconciled with the invoice, + and auto-create a new draft invoice. + +- :guilabel:`Reason`: type the reason for the credit note. +- :guilabel:`Rollback Date`: select the :guilabel:`specific` options. +- :guilabel:`Reversal Date`: type the date. +- :guilabel:`Use Specific Journal`: select the printer point for your credit note, or leave it empty + if you want to use the same journal as the original invoice. + +Once reviewed, you can click on the :guilabel:`Reverse` button. + +.. image:: ecuador/add-customer-credit-note.png + :align: center + :alt: Add Customer Credit Note for Ecuador. + +When the :guilabel:`Partial Refund` option is used, you can change the amount of the credit note and +then validate it. Before validating the credit note, review the following information: + +- :guilabel:`Customer`: type the customer's information. +- :guilabel:`Journal`: select the printer point for the customer Credit Note. +- :guilabel:`Document Type`: this is the document type `(04) Credit Note`. +- :guilabel:`Products`: It must specify the product with the correct taxes. + +.. image:: ecuador/customer-credit-note.png + :align: center + :alt: Customer Credit Note for Ecuador. + +Customer debit note +~~~~~~~~~~~~~~~~~~~ + +The :guilabel:`Customer debit note` is an electronic document that, when validated, is sent to SRI. +It is necessary to have a validated (posted) invoice in order to register a debit note. On the +invoice there is a button named :guilabel:`Debit Note`, click on this button to be directed to the +:guilabel:`Create debit note` form, then complete the following information: + +- :guilabel:`Reason`: type the reason for the debit note. +- :guilabel:`Debit note date`: select the :guilabel:`specific` options. +- :guilabel:`Copy lines`: select this option if you need to register a debit note with the same + lines of invoice. +- :guilabel:`Use Specific Journal`: select the printer point for your credit note, or leave it empty + if you want to use the same journal as the original invoice. + +Once reviewed you can click on the :guilabel:`Create Debit Note` button. + +.. image:: ecuador/add-customer-debit-note.png + :align: center + :alt: Add Customer Debit Note for Ecuador. + +You can change the debit note amount, and then validate it. Before validating the debit note, review +the following information: + +- :guilabel:`Customer`: type the customer's information. +- :guilabel:`Journal`: select the printer point for the customer Credit Note. +- :guilabel:`Document Type`: this is the document type `(05) Debit Note`. +- :guilabel:`Products`: It must specify the product with the correct taxes. + +.. image:: ecuador/customer-debit-note.png + :align: center + :alt: Customer Debit Note for Ecuador. + +Customer withholding +~~~~~~~~~~~~~~~~~~~~ + +The :guilabel:`Customer withholding` is a non-electronic document for your company, this document is +issued by the client in order to apply a withholding to the sale. + +It is necessary to have a validated (posted) invoice in order to register a customer withholding. On +the invoice there is a button named :guilabel:`Add Withhold`, click on this button to be directed +to the :guilabel:`Customer withholding` form, then complete the following information: + +- :guilabel:`Document Number`: type the withholding number. +- :guilabel:`Withhold Lines`: select the taxes that the customer is withholding. + +Before validating the withholding, review that the amounts for each tax are the same as the original +document. + +.. image:: ecuador/customer-withhold.png + :align: center + :alt: Customer withhold for Ecuador. + +Purchase Documents +------------------ + +Vendor bill +~~~~~~~~~~~ + +The :guilabel:`Vendor bill` is a non-electronic document for your company, this document is issued +by your vendor when your company generates a purchase. + +The bills can be created from the purchase order or manually, it must contain the following +information: + +- :guilabel:`Vendor`: type the vendor's information. +- :guilabel:`Bill Date`: select the date of invoice. +- :guilabel:`Journal`: it is the journal for vendor bills. +- :guilabel:`Document Type`: this is the document type `(01) Invoice` +- :guilabel:`Document number`: type the document number. +- :guilabel:`Payment Method (SRI)`: select how the invoice is going to be paid. +- :guilabel:`Products`: specify the product with the correct taxes. + +.. image:: ecuador/purchase-invoice.png + :align: center + :alt: Purchases for Ecuador. + +.. important:: + When creating the purchase withholding, verify that the bases (base amounts) are correct. If you + need to edit the amount of the tax in the :guilabel:`Vendor bill`, click the :guilabel:`Edit` + button. Otherwise, from the :guilabel:`Journal Items` tab click the :guilabel:`Edit` button and + set the adjustment to go where you want. + +Purchase liquidation +~~~~~~~~~~~~~~~~~~~~ + +The :guilabel:`Purchase liquidation` is an electronic document that, when validated, is sent to SRI. + +Companies issue this type of electronic document when they purchase, and the vendor does not issue +an invoice due to one or more of the following cases: + +- Services were provided by non-residents of Ecuador. +- Services provided by foreign companies without residency or establishment in Ecuador. +- Purchase of goods or services from natural persons not registered with a RUC, who due to their + cultural level or hardiness are not able to issue sales receipts or customer invoices. +- Reimbursement for the purchase of goods or services to employees in a dependency relationship + (full-time employee). +- Services provided by members of collegiate bodies for the exercise of their function. + +These types of electronic documents can be created from the :guilabel:`Purchase Order` or manually +from the :guilabel:`Vendor Bills` form view. It must contain the following data: + +- :guilabel:`Vendor`: type the vendor's information. +- :guilabel:`Journal`: select the journal for the :guilabel:`Purchase Liquidation` with the correct + printer point. +- :guilabel:`Document Type`: this is the document type `(03) Purchase Liquidation` +- :guilabel:`Document number`: type the document number (sequence), you will only have to do this + once, then the sequence will be automatically assigned for the next documents. +- :guilabel:`Payment Method (SRI)`: select how the invoice is going to be paid. +- :guilabel:`Products`: specify the product with the correct taxes. + +Once you review the information you can validate the :guilabel:`Purchase Liquidation`. + +.. image:: ecuador/purchase-liquidation.png + :align: center + :alt: Purchase liquidation for Ecuador. + +Purchase withholding +~~~~~~~~~~~~~~~~~~~~ + +The :guilabel:`Purchase withholding` is an electronic document that, when validated, is sent to SRI. + +It is necessary to have an invoice in a validated state in order to register a :guilabel:`Purchase +withholding`. On the invoice, there is a button named :guilabel:`Add Withhold`, click on this button +to be directed to the :guilabel:`Withholding` form, then complete the following information: + +- :guilabel:`Document number`: type the document number (sequence), you will only have to do this + once, then the sequence will be automatically assigned for the next documents. +- :guilabel:`Withhold lines`: The taxes appear automatically according to the configuration of + products and vendors, you should review if the taxes and tax support are correct, and, if it is + not correct, you can edit and select the correct taxes and tax support. + +Once you review the information you can validate the :guilabel:`Withholding`. + +.. image:: ecuador/purchase-withhold.png + :align: center + :alt: Purchase withhold for Ecuador. + +.. note:: + You can't change the tax support for one that was not included in the configuration of the taxes + used on the :guilabel:`Vendor Bill`. To do so, go to the tax applied on the :guilabel:`Vendor + Bill` and change the :guilabel:`Tax Support` there. + +A withholding tax can be divided into two or more lines, this will depend on whether two or more +withholdings percentages apply. + +.. example:: + The system suggests a VAT withholding of 30% with tax support 01, you can add your VAT + withholding of 70% in a new line with the same tax support, the system will allow you as long as + the total of the bases matches the total from the :guilabel:`Vendor Bill`. + +Financial Reports +================= + +In Ecuador, there are fiscal reports that the company presents to SRI. In Odoo, we have two of the +main financial reports used by companies. These are the reports 103 and 104. + +To get these reports go to the :guilabel:`Accounting` app and select :menuselection:`Reporting --> +Statements Reports --> Tax Report` and then filter by `Tax Report 103` or `Tax Report 104`. + +Report 103 +---------- + +This report contains information of income tax withholdings in a given period, this can be reported +monthly or semi-annually. + +You can see the information needed to report, which includes base and tax amounts, which also +includes the tax code within the parenthesis in order to report it to the SRI. + +.. image:: ecuador/103-form.png + :align: center + :alt: Report 103 form for Ecuador. + +Report 104 +---------- + +This report contains information on VAT tax and VAT withholding for a given period, this can be +monthly or semi-annually. + +You can see the information needed to report, which includes base and tax amounts, which also +includes the tax code within the parenthesis in order to report it to the SRI. + +.. image:: 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