diff --git a/accounting/bank/misc.rst b/accounting/bank/misc.rst index c7332adda..25116bf6c 100644 --- a/accounting/bank/misc.rst +++ b/accounting/bank/misc.rst @@ -5,5 +5,4 @@ Miscellaneous .. toctree:: :titlesonly: - misc/batch misc/interbank \ No newline at end of file diff --git a/accounting/bank/misc/batch.rst b/accounting/bank/misc/batch.rst deleted file mode 100644 index 9987803d7..000000000 --- a/accounting/bank/misc/batch.rst +++ /dev/null @@ -1,146 +0,0 @@ -=============================== -Manage batch deposits of checks -=============================== - -When your company's collections group receives checks from customers -they will often place this money into their bank account in batches. As -this money has been received in a physical form, someone in your company -must manually bring the checks to the bank. - -The bank will ask for a deposit ticket (also referred to as deposit -slip) to be filled-in with the details of the checks or cash to be -included in the transactions. - -The bank statement will reflect the total amount that was deposited and -the reference to the deposit ticket, not the individual checks. - -Odoo assists you to prepare and print your deposit tickets, and later on -reconcile them with your bank statement easily. - -Configuration -============= - -Install the batch deposit feature ---------------------------------- - -In order to use the batch deposit feature, you need the module **Batch -Deposit** to be installed. - -.. note:: - - Usually, this module is automatically - installed if checks are widely used in your country. - -To verify that the **Batch Deposit** feature is installed, go to the -:menuselection:`Configuration --> Settings` menu of the accounting application. -Check the feature: **Allow batch deposit**. - -.. image:: media/batch01.png - :align: center - -Activate the feature on your bank accounts ------------------------------------------- - -Once you have installed this feature, Odoo automatically activate bank -deposits on your main bank accounts. - -To control which bank account can do batch deposit and which can not, go -to the journal that you defined to pay your checks, usually called -'Checks' or 'Bank' (see :doc:`../../receivables/customer_payments/check`, -in the Accounting apps, :menuselection:`Configuration --> Accounting --> Journals`. - -In **Advanced Settings** tab, in section **Miscellaneous**, set Debit Method to -**Batch Deposit**. - -.. image:: media/batch02.png - :align: center - -If you check **Batch Deposit** in your debit method field, it means that -payments created using this Journal (called Payment method when you want -to make or receive a payment) will be applicable for the creation of -Batch Deposits afterwards. - -From checks received to the bank -================================ - -Receive customer checks ------------------------ - -Once your checks are received, record them on the bank account on -which you plan to deposit them. Once you select the bank account (or -check journal if you configured Odoo that way), Odoo proposes you to use -a batch deposit. Select this option if you plan to deposit the check to -your bank. - -.. image:: media/batch03.png - :align: center - -In the memo field, you can set the reference of the check. - -.. note:: - - payments can be registered from the menu :menuselection:`Sales --> Payments`, - or directly on the related invoice, using the **Register Payment** button. - -Prepare a batch deposit ------------------------ - -From the Accounting application, go to the menu :menuselection:`Sales --> Batch Deposit`, -and create a new **Batch Deposit**. - -.. image:: media/batch04.png - :align: center - -Select the bank, then select the payments (checks) you want to add in -this deposit. By default, Odoo proposes you all the checks that have not -been deposited yet. That way you can verify that you do not forget or -lost a check. - -.. image:: media/batch05.png - :align: center - -You can then print the batch deposit, which will be very useful -to prepare the deposit slip that the bank usually requires to complete. - -Reconciling the Deposit with the Bank Statement ------------------------------------------------ - -When you process the bank statement reconciliation you will see the -deposit ticket number referenced in the statement. When the reconciliation -process is run, the user will be able to select the batch deposit that -matches with the bank statement line. - -.. image:: media/batch06.png - :align: center - -If you select a batch deposit, Odoo will automatically fill all the -checks contained in this deposit for the matching. (2 checks were in -the batch deposit in the example below) - -.. image:: media/batch07.png - :align: center - -Troubleshooting -=============== - -I don't see the batch deposit link on bank statements? ------------------------------------------------------- - -If you don't have a batch deposit link in your bank statement, there -could be two reasons: - -- After having installed the batch deposit features you need to reload - the page so that the browser is aware of this new feature. Just - click the reload button of your browser. - -- You do not have a batch deposit created for this bank account. - -What happens if a check was refused? ------------------------------------- - -If you have a smaller amount in your bank statement than the actual -amount in your batch deposit, it probably means that one of your check -has been refused. - -In this case click on the line related to this check to remove it from -the bank statement matching. diff --git a/accounting/bank/misc/media/batch01.png b/accounting/bank/misc/media/batch01.png deleted file mode 100644 index 212c33515..000000000 Binary files a/accounting/bank/misc/media/batch01.png and /dev/null differ diff --git a/accounting/bank/misc/media/batch02.png b/accounting/bank/misc/media/batch02.png deleted file mode 100644 index 303bd81a7..000000000 Binary files a/accounting/bank/misc/media/batch02.png and /dev/null differ diff --git a/accounting/bank/misc/media/batch03.png b/accounting/bank/misc/media/batch03.png deleted file mode 100644 index 153f4ea23..000000000 Binary files a/accounting/bank/misc/media/batch03.png and /dev/null differ diff --git a/accounting/bank/misc/media/batch04.png b/accounting/bank/misc/media/batch04.png deleted file mode 100644 index 8c4ca7270..000000000 Binary files a/accounting/bank/misc/media/batch04.png and /dev/null differ diff --git a/accounting/bank/misc/media/batch05.png b/accounting/bank/misc/media/batch05.png deleted file mode 100644 index 51a12402a..000000000 Binary files a/accounting/bank/misc/media/batch05.png and /dev/null differ diff --git a/accounting/bank/misc/media/batch06.png b/accounting/bank/misc/media/batch06.png deleted file mode 100644 index 3c865833a..000000000 Binary files a/accounting/bank/misc/media/batch06.png and /dev/null differ diff --git a/accounting/bank/misc/media/batch07.png b/accounting/bank/misc/media/batch07.png deleted file mode 100644 index 63b34ed5f..000000000 Binary files a/accounting/bank/misc/media/batch07.png and /dev/null differ diff --git a/accounting/receivables/customer_payments.rst b/accounting/receivables/customer_payments.rst index 3a42d664f..e2b980d4b 100644 --- a/accounting/receivables/customer_payments.rst +++ b/accounting/receivables/customer_payments.rst @@ -8,5 +8,6 @@ Customer Payments customer_payments/recording customer_payments/online_payment customer_payments/check + customer_payments/batch customer_payments/batch_sdd customer_payments/followup diff --git a/accounting/receivables/customer_payments/batch.rst b/accounting/receivables/customer_payments/batch.rst new file mode 100644 index 000000000..48e5d6598 --- /dev/null +++ b/accounting/receivables/customer_payments/batch.rst @@ -0,0 +1,100 @@ +================================================== +Batch Payments: Batch Deposits (checks, cash etc.) +================================================== + +A **Batch Deposit** groups multiple payments in a single batch. This allows you to deposit several +payments into your bank account with a single transaction. This is particularly useful to deposit +cash and checks. + +This feature allows you to list several customer payments and print a **deposit slip**. This ticket +contains the details of the transactions and a reference to the batch deposit. You can then select +this reference during a bank reconciliation to match the single bank statement line with all the +transactions listed in the batch deposit. + +Configuration +============= + +To activate the feature, go to :menuselection:`Accounting --> Configuration --> Settings --> +Customer Payments`, activate **Batch Payments**, and click on *Save*. + +Payment Method Types +-------------------- + +To record new payments as part of a Batch Deposit, you have to configure first the Journal on which +you record them. + +To do so, go to :menuselection:`Accounting --> Configuration --> Journals`, open the Journal +you want to edit, click on *Edit*, and open the *Advanced Settings* tab. In the *Payment Method +Types* section, enable **Batch Deposit**, and click on *Save*. + +.. image:: media/batch-journal-settings.png + :align: center + :alt: Payment Method Types in a journal's advanced settings + +.. note:: + Your main bank accounts are automatically configured to process batch payments when you activate + the feature. + +Deposit multiple payments in batch +================================== + +Record payments to deposit in batch +----------------------------------- + +:doc:`Register the payments ` on the bank account on which you plan to deposit them by +opening the *Customer Invoice* for which you received a payment, and clicking on *Register Payment*. +There, select the appropriate Journal linked to your bank account and select *Batch Deposit* as +Payment Method. + +.. image:: media/batch-register-payment.png + :align: center + :alt: Registering a customer payment as part of a Batch Deposit in Odoo Accounting + +Do this step for all checks or payments you want to process in batch. + +.. note:: + Make sure to write the payment reference in the **Memo** field. + +Add payments to a Batch Deposit +------------------------------- + +To add the payments to a Batch Deposit, go to :menuselection:`Accounting --> Customers --> Batch +Payments`, and click on *Create*. Next, select the Bank and Payment Method, then click on *Add a +line*. + +.. image:: media/batch-new-inbound.png + :align: center + :alt: Filling out a new Inbound Batch Payment form on Odoo Accounting + +Select all payments to include in the current Batch Deposit and click on *Select*. You can also +record a new payment and add it to the list by clicking on *Create*. + +.. image:: media/batch-payments-selection.png + :align: center + :alt: Selection of all payments to include in the Batch Deposit + +Once done, click on *Validate* to finalize your Batch Deposit. You can then click on *Print* to +download a PDF file to include with the deposit slip that the bank usually requires to fill out. + +Bank Reconciliation +------------------- + +Once the bank statements are on your database, you can reconcile the bank statement line with the +*Batch Payment* reference. To do so, start your **Bank Reconciliation** by going to your Accounting +dashboard and clicking on *Reconcile Items* on the related bank account. At the bank statement line, +click on *Choose counterpart or Create Write-off* to display more options, open the *Batch Payments* +tab, and select your Batch Payment. All related payments are automatically added. + +.. note:: + The *Batch Payments* tab won't appear if a Partner is selected for this bank statement line. + +.. image:: media/batch-bank-reconciliation.png + :align: center + :alt: Reconciliation of the Batch Payment with all its transactions + +If a check, or a payment, couldn't be processed by the bank and is missing, remove the related +payment before validating the bank reconciliation. + +.. seealso:: + - :doc:`recording` + - :doc:`batch_sdd` \ No newline at end of file diff --git a/accounting/receivables/customer_payments/batch_sdd.rst b/accounting/receivables/customer_payments/batch_sdd.rst index b71ba4e56..01b154c5f 100644 --- a/accounting/receivables/customer_payments/batch_sdd.rst +++ b/accounting/receivables/customer_payments/batch_sdd.rst @@ -147,6 +147,7 @@ Finally, upload this file to your online banking interface to process the paymen :menuselection:`Accounting --> Configuration --> Customers --> Batch Payments`. .. seealso:: + * :doc:`batch` * :doc:`../../bank/setup/bank_accounts` * `Odoo Academy: SEPA Direct Debit Mandates (SDD) `_ * `List of all SEPA countries diff --git a/accounting/receivables/customer_payments/media/batch-bank-reconciliation.png b/accounting/receivables/customer_payments/media/batch-bank-reconciliation.png new file mode 100644 index 000000000..f3d306bb2 Binary files /dev/null and b/accounting/receivables/customer_payments/media/batch-bank-reconciliation.png differ diff --git a/accounting/receivables/customer_payments/media/batch-journal-settings.png b/accounting/receivables/customer_payments/media/batch-journal-settings.png new file mode 100644 index 000000000..89545208b Binary files /dev/null and b/accounting/receivables/customer_payments/media/batch-journal-settings.png differ diff --git a/accounting/receivables/customer_payments/media/batch-new-inbound.png b/accounting/receivables/customer_payments/media/batch-new-inbound.png new file mode 100644 index 000000000..fdc213ea1 Binary files /dev/null and b/accounting/receivables/customer_payments/media/batch-new-inbound.png differ diff --git a/accounting/receivables/customer_payments/media/batch-payments-selection.png b/accounting/receivables/customer_payments/media/batch-payments-selection.png new file mode 100644 index 000000000..91732fb80 Binary files /dev/null and b/accounting/receivables/customer_payments/media/batch-payments-selection.png differ diff --git a/accounting/receivables/customer_payments/media/batch-register-payment.png b/accounting/receivables/customer_payments/media/batch-register-payment.png new file mode 100644 index 000000000..f02602ff8 Binary files /dev/null and b/accounting/receivables/customer_payments/media/batch-register-payment.png differ diff --git a/redirects.txt b/redirects.txt index 0bc2c42f2..66c370518 100644 --- a/redirects.txt +++ b/redirects.txt @@ -87,6 +87,7 @@ accounting/receivables/customer_payments/credit_cards.rst accounting/receivables accounting/fiscality/taxes/application.rst accounting/fiscality/taxes/fiscal_positions.rst # application -> fiscal_positions accounting/fiscality/taxes/create.rst accounting/fiscality/taxes/taxes.rst # create -> taxes accounting/fiscality/taxes/tax_included.rst accounting/fiscality/taxes/taxes.rst # tax_included -> taxes +accounting/bank/misc/batch.rst accounting/receivables/customer_payments/batch.rst # bank/misc/* -> receivables/customer_payments/* social_marketing/social_marketing.rst social_marketing/overview.rst # social_marketing/* -> overview/* (#578)