[IMP] accounting: updated chart of accounts page

Updated the chart of accounts page. Forward to master.

16.3 -> Change "ellipsis" menu button
17 -> Change "Setup" to "View"

taskid-3609365

closes odoo/documentation#6914

X-original-commit: 32605aafdff7113e91a92c02ac641af56785f5b5
Signed-off-by: Tom Aarab (toaa) <toaa@odoo.com>

content/applications/finance/accounting/get_started/chart_of_accounts.rst

@@ -3,48 +3,39 @@ Chart of accounts
 =================
 
 The **chart of accounts (COA)** is the list of all the accounts used to record financial
-transactions in the general ledger of an organization.
+transactions in the general ledger of an organization. The chart of accounts can be found under
+:menuselection:`Accounting --> Configuration --> Chart of Accounts`.
 
-The accounts are usually listed in the order of appearance in the financial reports. Most of the
-time, they are listed as follows :
+When browsing your chart of accounts, you can sort the accounts by :guilabel:`Code`,
+:guilabel:`Account Name`, or :guilabel:`Type`, but other options are available in the drop-down menu
 
-- Balance Sheet accounts:
+.. image:: chart_of_accounts/drop-down.png
+   :alt: Drop-down toggle button
 
-  - Assets
-  - Liabilities
-  - Equity
-
-- Profit & Loss:
-
-  - Income
-  - Expense
-
-When browsing your chart of accounts, you can filter the accounts by number, in the left column, and
-also group them by :guilabel:`Account Type`.
-
-.. image:: chart_of_accounts/chart-of-accounts.png
-   :align: center
+.. image:: chart_of_accounts/chart-of-accounts-sort.png
    :alt: Group the accounts by type in Odoo Accounting
 
 Configuration of an account
 ===========================
 
-The country you select at the creation of your database (or additional company on your database)
-determines which **fiscal localization package** is installed by default. This package includes a
-standard chart of accounts already configured according to the country's regulations. You can use
-it directly or set it according to your company's needs.
+The country you select during the creation of your database (or additional company in your database)
+determines which :doc:`fiscal localization package <../../fiscal_localizations>` is installed by
+default. This package includes a standard chart of accounts already configured according to the
+country's regulations. You can use it directly or set it according to your company's needs.
+
+To create a new account, go to :menuselection:`Accounting --> Configuration --> Chart of Accounts`,
+click :guilabel:`Create`, and fill in (at the minimum) the required fields
+(:guilabel:`Code, Account Name, Type`).
 
 .. warning::
    It is not possible to modify the **fiscal localization** of a company once a journal entry has
    been posted.
 
-To create a new account, go to :menuselection:`Accounting --> Configuration --> Chart of Accounts`,
-click on :guilabel:`Create`, and fill out the form.
-
 Code and name
 -------------
 
-Each account is identified by its **code** and **name**, which also indicates the account's purpose.
+Each account is identified by its :guilabel:`Code` and :guilabel:`Name`, which also indicate the
+account's purpose.
 
 .. _chart-of-account/type:
 
@@ -59,7 +50,7 @@ Correctly configuring the **account type** is critical as it serves multiple pur
 - Generate opening entries
 
 To configure an account type, open the :guilabel:`Type` field's drop-down selector and select the
-right type among the following list:
+corresponding type from the following list:
 
 +---------------+--------------+-------------------------+
 | Report        | Category     | Account Types           |
@@ -104,29 +95,31 @@ right type among the following list:
 Assets, deferred expenses, and deferred revenues automation
 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
 
-Some **account types** display a new field **to automate** the creation of :ref:`assets
-<assets-automation>` entries, :ref:`deferred expenses <deferred-expenses-automation>` entries,
-and :ref:`deferred revenues <deferred-revenues-automation>` entries.
+Some **account types** can **automate** the creation of :ref:`assets <assets-automation>` entries,
+:ref:`deferred expenses <deferred-expenses-automation>` entries, and
+:ref:`deferred revenues <deferred-revenues-automation>` entries. To **automate** entries, click
+:guilabel:`Setup` on an account line and go to the :guilabel:`Automation` tab.
 
-You have three choices for the :guilabel:`Automation` field:
+You have three choices for the :guilabel:`Automation` tab:
 
 #. :guilabel:`No`: this is the default value. Nothing happens.
 #. :guilabel:`Create in draft`: whenever a transaction is posted on the account, a draft entry is
-   created, but not validated. You must first fill out the corresponding form.
-#. :guilabel:`Create and validate`: you must also select a **model**. Whenever a transaction is
-   posted on the account, an entry is created and immediately validated.
+   created but not validated. You must first fill out the corresponding form.
+#. :guilabel:`Create and validate`: you must also select a :guilabel:`Deferred Expense Model`.
+   Whenever a transaction is posted on the account, an entry is created and immediately validated.
 
 Default taxes
 -------------
 
-Select a **default tax** that will be applied when this account is chosen for a product sale or
-purchase.
+In the :guilabel:`Setup` menu of an account, select a **default tax** to be applied when this
+account is chosen for a product sale or purchase.
 
 Tags
 ----
 
-Some accounting reports require **tags** to be set on the relevant accounts. By default, you can
-choose among the tags that are used by the *Cash Flow Statement*.
+Some accounting reports require **tags** to be set on the relevant accounts. To add a tag, under
+:guilabel:`Setup`, click the :guilabel:`Tags` field and select an existing tag or :guilabel:`Create`
+a new one.
 
 Account groups
 --------------
@@ -134,31 +127,29 @@ Account groups
 **Account groups** are useful to list multiple accounts as *sub-accounts* of a bigger account and
 thus consolidate reports such as the **Trial Balance**. By default, groups are handled automatically
 based on the code of the group. For example, a new account `131200` is going to be part of the group
-`131000`.
+`131000`. You can attribute a specific group to an account in the :guilabel:`Group` field under
+:guilabel:`Setup`.
 
 Create account groups manually
-------------------------------
+~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
 
 .. note::
    Regular users should not need to create account groups manually. The following section is only
    intended for rare and advanced use cases.
 
-To create a new account group, :ref:`developer mode <developer-mode>` and head to
-:menuselection:`Accounting app --> Configuration --> Account Groups`. Here, create a new group and
-enter the :guilabel:`name, code prefix, and company` to which that group account should be
-available. Note that you must enter the same code prefix in both :guilabel:`From` and :guilabel:`to`
-fields.
+To create a new account group, activate :ref:`developer mode <developer-mode>` and head to
+:menuselection:`Accounting --> Configuration --> Account Groups`. Here, create a new group and enter
+the :guilabel:`name, code prefix, and company` to which that group account should be available. Note
+that you must enter the same code prefix in both :guilabel:`From` and :guilabel:`to` fields.
 
 .. image:: chart_of_accounts/account-groups.png
-   :align: center
    :alt: Account groups creation.
 
-To display your **Trial Balance** report with your account groups, go to :menuselection:`Accounting
-app-->Reporting-->Trial Balance`, then open the :guilabel:`Options` menu and select
-:guilabel:`Hierarchy and Subtotals`.
+To display your **Trial Balance** report with your account groups, go to
+:menuselection:`Accounting --> Reporting --> Trial Balance`, then open the :guilabel:`Options` menu
+and select :guilabel:`Hierarchy and Subtotals`.
 
-.. image:: chart_of_accounts/trial-balance.png
-   :align: center
+.. image:: chart_of_accounts/chart-of-accounts-groups.png
    :alt: Account Groups in the Trial Balance in Odoo Accounting
 
 Allow reconciliation
@@ -171,15 +162,18 @@ For example, an invoice paid with a credit card can be marked as :guilabel:`paid
 its payment. Therefore, the account used to record credit card payments needs to be configured as
 **allowing reconciliation**.
 
-To do so, check the :guilabel:`Allow Reconciliation` box in the account's settings, and save.
+To do so, check the :guilabel:`Allow Reconciliation` box in the account's settings, and
+:guilabel:`Save`; or enable the button from the chart of accounts view.
+
+.. image:: chart_of_accounts/chart-of-accounts-reconciliation.png
+   :alt: Allow reconciliation for accounts in Odoo Accounting
 
 Deprecated
 ----------
 
 It is not possible to delete an account once a transaction has been recorded on it. You can make
-them unusable by using the **Deprecated** feature.
-
-To do so, check the :guilabel:`Deprecated` box in the account's settings, and save.
+them unusable by using the **Deprecated** feature: check the :guilabel:`Deprecated` box in the
+account's settings, and :guilabel:`Save`.
 
 .. seealso::
    * :doc:`cheat_sheet`