From bee7c0b0f13b1812cf0608e9cd4964e809566eba Mon Sep 17 00:00:00 2001 From: "Donatienne (dopi)" Date: Mon, 1 Jul 2024 16:33:59 +0200 Subject: [PATCH] [IMP] Documents: email alias taskid-3898917 closes odoo/documentation#10249 X-original-commit: b2ba466e61df2b1f5bcbbe96861f86e66a233edd Signed-off-by: Audrey Vandromme (auva) Signed-off-by: Donatienne Pirlot (dopi) --- .../applications/productivity/documents.rst | 39 +++++++++---------- 1 file changed, 19 insertions(+), 20 deletions(-) diff --git a/content/applications/productivity/documents.rst b/content/applications/productivity/documents.rst index fcd375a02..323d60f88 100644 --- a/content/applications/productivity/documents.rst +++ b/content/applications/productivity/documents.rst @@ -212,7 +212,7 @@ In the pop-up, you can :guilabel:`Name` the share link, set a validity date by f :guilabel:`Valid Until` field, and if you own more than one site, select the :guilabel:`Website` you want so the right domain name is reflected in the URL. -Click :guilabel:`Copy` or :guilabel:`Share` to send the URL to whomever you want. +Click :guilabel:`Copy` to send the URL to whomever you want. .. tip:: You can also generate a share URL by selecting the document, going to the right panel, and @@ -224,19 +224,15 @@ Share a workspace You can share a link to a workspace and allow users to :guilabel:`Download` its content or :guilabel:`Download and Upload` files to it. -To do so, go to the left column of your dashboard. In the :guilabel:`Workspace` section, select the -workspace to share, and possibly one or several tags that will be automatically added to the -uploaded documents. Then, click the :icon:`fa-caret-down` (:guilabel:`down arrow`) next to the -:guilabel:`Upload` button and :guilabel:`Share`. +To do so, go to the left column of your dashboard and select the workspace you want to share. You +can also choose one or more tags that will be automatically added to the uploaded documents. Then, +click the :icon:`fa-caret-down` (:guilabel:`down arrow`) next to the :guilabel:`Upload` button and +:guilabel:`Share`. In the pop-up, a share :guilabel:`URL` you can :guilabel:`Copy` is displayed. You can -:guilabel:`Name` your share link, set a validity date by filling in the :guilabel:`Valid Until` -field, tick the :guilabel:`Include Sub Folders` box if you want to share the workspace's -sub-folders, and if you own more than one site, select the :guilabel:`Website` you -want so the share link reflects the right domain name. - -Then, allow users to either :guilabel:`Download` files from your workspace, or to :ref:`Download and -Upload ` files to it. +:guilabel:`Name` your share link and set a validity date by filling in the :guilabel:`Valid Until` +field. If you own more than one site, select the :guilabel:`Website` you want so the share link +reflects the right domain name. .. Note:: - The links added to your workspace using the :ref:`Add a Link ` option @@ -246,18 +242,21 @@ Upload ` files to it. .. _documents/upload: -Upload by email -^^^^^^^^^^^^^^^ +Files upload +^^^^^^^^^^^^ -Select the :guilabel:`Download and Upload` option to enable users to upload their files to your -workspace using an :guilabel:`Email Alias`. To create the email alias, enter its name in the -:guilabel:`Email Alias` field. The :doc:`domain name <../general/email_communication/email_servers>` -should be set by default, but you can modify it by clicking it. +Toggle the :guilabel:`Allow upload` switch to allow users to upload files to your workspace. -The documents sent to this email alias are uploaded to the workspace using the chosen -:ref:`tags `. +Tick the :guilabel:`Upload by Email` checkbox to enable users to upload documents sent by email in +the workspace. + +Enter an alias in the :guilabel:`Email Alias` field. All documents sent to this email address are +uploaded to the workspace using the chosen tags. .. note:: + - Your **email server** must be configured to be able to create an **email alias**. If it isn't + configured yet, click :guilabel:`Choose or Configure Email Servers` and configure the + :doc:`mail server <../../applications/general/email_communication/email_servers>`. - By default, the :guilabel:`Document Owner` is the person who uploads a file to a workspace, but you can select another user. You can also set a :guilabel:`Contact`, usually an external person, such as a partner.