diff --git a/content/applications/finance/accounting/localizations/mexico.rst b/content/applications/finance/accounting/localizations/mexico.rst deleted file mode 100644 index 878fba856..000000000 --- a/content/applications/finance/accounting/localizations/mexico.rst +++ /dev/null @@ -1,663 +0,0 @@ -====== -Mexico -====== - -.. note:: - This documentation is written assuming that you follow and know the official - documentation regarding Invoicing, Sales and Accounting and that you have - experience working with odoo on such areas, we are not intended to put - here procedures that are already explained on those documents, just the - information necessary to allow you use odoo in a Company with the country - "Mexico" set. - -Introduction -~~~~~~~~~~~~ - -The mexican localization is a group of 3 modules: - -1. **l10n_mx:** All basic data to manage the accounting, taxes and the - chart of account, this proposed chart of account installed is a intended - copy of the list of group codes offered by the `SAT`_. -2. **l10n_mx_edi**: All regarding to electronic transactions, CFDI 3.2 and 3.3, - payment complement, invoice addendum. -3. **l10n_mx_reports**: All mandatory electronic reports for electronic - accounting are here (Accounting app required). - -With the Mexican localization in Odoo you will be able not just to comply -with the required features by law in México but to use it as your -accounting and invoicing system due to all the set of normal requirements for -this market, becoming your Odoo in the perfect solution to administer your -company in Mexico. - -Configuration -~~~~~~~~~~~~~ - -.. tip:: - After the configuration we will give you the process to test everything, - try to follow step by step in order to allow you to avoid expend time on - fix debugging problems. In any step you can recall the step and try again. - -1. Install the Mexican Accounting Localization ----------------------------------------------- - -For this, go in Apps and search for Mexico. Then click on *Install*. - -.. image:: media/mexico01.png - :align: center - -.. tip:: - When creating a database from www.odoo.com, if you choose Mexico - as country when creating your account, the mexican localization will be - automatically installed. - -2. Electronic Invoices (CDFI 3.2 and 3.3 format) ------------------------------------------------- - -To enable this requirement in Mexico go to configuration in accounting Go in -:menuselection:`Accounting --> Settings` and enable the option on the image -with this you will be able to generate the signed invoice (CFDI 3.2 and 3.3) -and generate the payment complement signed as well (3.3 only) all fully -integrate with the normal invoicing flow in Odoo. - -.. image:: media/mexico02.png - :align: center - -.. _mx-legal-info: - -3. Set you legal information in the company -------------------------------------------- - -First, make sure that your company is configured with the correct data. -Go in :menuselection:`Settings --> Users --> Companies` -and enter a valid address and VAT for -your company. Don’t forget to define a mexican fiscal position on your -company’s contact. - -.. tip:: - If you want use the Mexican localization on test mode, you can put any known - address inside Mexico with all fields for the company address and - set the vat to **EKU9003173C9**. - -.. image:: media/mexico03.png - :align: center - -.. warning:: - From a legal point of view, a Mexican company must use the local currency (MXN). - Therefore, Odoo does not provide features to manage an alternative configuration. - If you want to manage another currency, let MXN be the default currency and use - price list instead. - -4. Set the proper "Fiscal Position" on the partner that represent the company ------------------------------------------------------------------------------ - -Go In the same form where you are editing the company save the record in -order to set this form as a readonly and on readonly view click on the partner -link, then edit it and set in the *Invoicing* tab the proper Fiscal Information -(for the **Test Environment** this must be *601 - General de Ley Personas -Morales*, just search it as a normal Odoo field if you can't see the option). - -5. Enabling CFDI Version 3.3 ----------------------------- - -.. warning:: - This steps are only necessary when you will enable the CFDI 3.3 (only available - for V11.0 and above) if you do not have Version 11.0 or above on your - SaaS instance please ask for an upgrade sending a ticket to support in - https://www.odoo.com/help. - -Enable debug mode: - -.. image:: media/mexico10.png - :align: center - -Go and look the following technical parameter, on -:menuselection:`Settings --> Technical --> Parameters --> System Parameters` -and set the parameter called *l10n_mx_edi_cfdi_version* to 3.3 (Create it if -the entry with this name does not exist). - -.. warning:: - The CFDI 3.2 will be legally possible until November 30th 2017 enable the - 3.3 version will be a mandatory step to comply with the new `SAT resolution`_ - in any new database created since v11.0 released CFDI 3.3 is the default - behavior. - -.. image:: media/mexico11.png - :align: center - -Important considerations when yo enable the CFDI 3.3 -==================================================== - -Your tax which represent the VAT 16% and 0% must have the "Factor Type" field -set to "Tasa". - -.. image:: media/mexico12.png - :align: center -.. image:: media/mexico13.png - :align: center - -You must go to the Fiscal Position configuration and set the proper code (it is -the first 3 numbers in the name) for example for the test one you should set -601, it will look like the image. - -.. image:: media/mexico14.png - :align: center - -All products must have for CFDI 3.3 the "SAT code" and the field "Reference" -properly set, you can export them and re import them to do it faster. - -.. image:: media/mexico15.png - :align: center - -6. Configure the PAC in order to sign properly the invoices ------------------------------------------------------------ - -To configure the EDI with the **PACs**, you can go in -:menuselection:`Accounting --> Settings --> Electronic Invoicing (MX)`. -You can choose a PAC within the **List of supported PACs** on the *PAC field* -and then enter your PAC username and PAC password. - -.. warning:: - Remember you must sign up in the refereed PAC before hand, that process - can be done with the PAC itself on this case we will have two - (2) availables `Finkok`_ and `Solución Factible`_. - - You must process your **Private Key (CSD)** with the SAT institution before - follow this steps, if you do not have such information please try all the - "Steps for Test" and come back to this process when you finish the process - proposed for the SAT in order to set this information for your production - environment with real transactions. - -.. image:: media/mexico04.png - :align: center - -.. tip:: - If you ticked the box *MX PAC test environment* there is no need - to enter a PAC username or password. - -.. image:: media/mexico05.png - :align: center - -.. tip:: - Here is a SAT certificate you can use if you want to use the *Test - Environment* for the Mexican Accounting Localization. - - :download:` Certificate ` - :download:` Certificate Key ` - - **Password:** 12345678a - -7. Configure the tag in sales taxes ------------------------------------ - -This tag is used to set the tax type code, transferred or withhold, applicable -to the concept in the CFDI. -So, if the tax is a sale tax the "Tag" field should be "IVA", "ISR" or "IEPS". - -.. image:: media/mexico33.png - :align: center - -Note that the default taxes already has a tag assigned, but when you create a -new tax you should choose a tag. - -Usage and testing -~~~~~~~~~~~~~~~~~ - -Invoicing ---------- - -To use the mexican invoicing you just need to do a normal invoice following -the normal Odoo's behaviour. - -Once you validate your first invoice a correctly signed invoice should look -like this: - - -.. image:: media/mexico07.png - :align: center - -You can generate the PDF just clicking on the Print button on the invoice or -sending it by email following the normal process on odoo to send your invoice -by email. - -.. image:: media/mexico08.png - :align: center - -Once you send the electronic invoice by email this is the way it should looks -like. - -.. image:: media/mexico09.png - :align: center - -Cancelling invoices -------------------- - -The cancellation process is completely linked to the normal cancellation in Odoo. - -If the invoice is not paid. - -- Go to to the customer invoice journal where the invoice belong to - -.. image:: media/mexico28.png - :align: center - -.. image:: media/mexico29.png - :align: center - -- Check the "Allow cancelling entries" field - -.. image:: media/mexico29.png - :align: center - -- Go back to your invoice and click on the button "Cancel Invoice" - -.. image:: media/mexico30.png - :align: center - -- For security reasons it is recommendable return the check on the to allow - cancelling to false again, then go to the journal and un check such field. - -**Legal considerations** - -- A cancelled invoice will automatically cancelled on the SAT. -- If you retry to use the same invoice after cancelled, you will have as much - cancelled CFDI as you tried, then all those xml are important to maintain a - good control of the cancellation reasons. -- You must unlink all related payment done to an invoice on odoo before - cancel such document, this payments must be cancelled to following the same - approach but setting the "Allow Cancel Entries" in the payment itself. - -Payments (Just available for CFDI 3.3) --------------------------------------- - -To generate the payment complement you only need to follow the normal payment -process in Odoo, this considerations to understand the behavior are important. - -1. To generate payment complement the payment term in the invoice must be - PPD, because It is the expected behavior legally required for - "Cash payment". - - **1.1. How can I generate an invoice with payment term `PUE`?** - - `According to the SAT documentation`_ a payment is classified as ``PUE`` if - the invoice was agreed to be fully paid before the 17th of the next - calendar month (the next month of the CFDI date), any other condition - will generate a ``PPD`` invoice. - - **1.2. How can I get this with Odoo?** - - In order to set the appropriate CFDI payment term (PPD or PUE), you can - easily set it by using the ``Payment Terms`` defined in the invoice. - - - If an invoice is generated without ``Payment Term`` the attribute - ``MetodoPago`` will be ``PUE``. - - - Today, if is the first day of the month and is generated an invoice with - ``Payment Term`` ``30 Net Days`` the ``Due Date`` calculated is going to - be the first day of the following month, this means its before the 17th - of the next month, then the attribute ``MetodoPago`` will be ``PUE``. - - - Today, if an invoice is generated with ``Payment Term`` ``30 Net Days`` - and the ``Due Date`` is higher than the day 17 of the next month the - ``MetodoPago`` will be ``PPD``. - - - If having a ``Payment Term`` with 2 lines or more, for example - ``30% Advance End of Following Month``, this is an installments term, - then the attribute ``MetodoPago`` will be ``PPD``. - -2. To test a normal signed payment just create an invoice with payment term - ``30% Advance End of Following Month`` and then register a payment to it. -3. You must print the payment in order to retrieve the PDF properly. -4. Regarding the "Payments in Advance" you must create a proper invoice with - the payment in advance itself as a product line setting the proper SAT code - following the procedure on the official documentation `given by the SAT`_ - in the section **Apéndice 2 Procedimiento para la emisión de los CFDI en el - caso de anticipos recibidos**. -5. Related to topic 4 it is blocked the possibility to create a Customer - Payment without a proper invoice. - -Accounting ----------- -The accounting for Mexico in odoo is composed by 3 reports: - -1. Chart of Account (Called and shown as COA). -2. Electronic Trial Balance. -3. DIOT report. - -1 and 2 are considered as the electronic accounting, and the DIOT is a report -only available on the context of the accounting. - -You can find all those reports in the original report menu on Accounting app. - -.. image:: media/mexico16.png - :align: center - -Electronic Accounting (Requires Accounting App) -=============================================== - -Electronic Chart of account CoA -------------------------------- - -The electronic accounting never has been easier, just go to -:menuselection:`Accounting --> Reporting --> Mexico --> COA` and click on the -button **Export for SAT (XML)** - -.. image:: media/mexico19.png - :align: center - -**How to add new accounts?** - -If you add an account with the coding convention NNN.YY.ZZ where NNN.YY is a -SAT coding group then your account will be automatically configured. - -Example to add an Account for a new Bank account go to -:menuselection:`Accounting --> Settings --> Chart of Account` and then create -a new account on the button "Create" and try to create an account with the -number 102.01.99 once you change to set the name you will see a tag -automatically set, the tags set are the one picked to be used in the COA on -xml. - -.. image:: media/mexico20.png - :align: center - -**What is the meaning of the tag?** - -To know all possible tags you can read the `Anexo 24`_ in the SAT -website on the section called **Código agrupador de cuentas del SAT**. - -.. tip:: - When you install the module l10n_mx and yous Chart of Account rely on it - (this happen automatically when you install setting Mexico as country on - your database) then you will have the more common tags if the tag you need - is not created you can create one on the fly. - -Electronic Trial Balance ------------------------- - -Exactly as the COA but with Initial balance debit and credit, once you have -your coa properly set you can go to :menuselection:`Accounting --> Reports --> Mexico --> Trial Balance` -this is automatically generated, and can be exported to XML using the button -in the top **Export for SAT (XML)** with the previous selection of the -period you want to export. - -.. image:: media/mexico21.png - :align: center - -All the normal auditory and analysis features are available here also as any -regular Odoo Report. - -DIOT Report (Requires Accounting App) -===================================== - -**What is the DIOT and the importance of presenting it SAT** - -When it comes to procedures with the SAT Administration Service we know that -we should not neglect what we present. So that things should not happen in Odoo. - -The DIOT is the Informational Statement of Operations with Third Parties (DIOT), -which is an an additional obligation with the VAT, where we must give the status -of our operations to third parties, or what is considered the same, with our -providers. - -This applies both to individuals and to the moral as well, so if we have VAT -for submitting to the SAT and also dealing with suppliers it is necessary to. -submit the DIOT: - -**When to file the DIOT and in what format?** - -It is simple to present the DIOT, since like all format this you can obtain -it in the page of the SAT, it is the electronic format A-29 that you can find -in the SAT website. - -Every month if you have operations with third parties it is necessary to -present the DIOT, just as we do with VAT, so that if in January we have deals -with suppliers, by February we must present the information pertinent to -said data. - -**Where the DIOT is presented?** - -You can present DIOT in different ways, it is up to you which one you will -choose and which will be more comfortable for you than you will present every -month or every time you have dealings with suppliers. - -The A-29 format is electronic so you can present it on the SAT page, but this -after having made up to 500 records. - -Once these 500 records are entered in the SAT, you must present them to the -Local Taxpayer Services Administration (ALSC) with correspondence to your tax -address, these records can be presented in a digital storage medium such as a -CD or USB, which once validated you will be returned, so do not doubt that you -will still have these records and of course, your CD or USB. - -**One more fact to know: the Batch load?** - -When reviewing the official SAT documents on DIOT, you will find the Batch -load, and of course the first thing we think is what is that ?, and according -to the SAT site is: - -The "batch upload" is the conversion of records databases of transactions with -suppliers made by taxpayers in text files (.txt). These files have the -necessary structure for their application and importation into the system of -the Informative Declaration of Operations with third parties, avoiding the -direct capture and consequently, optimizing the time invested in its -integration for the presentation in time and form to the SAT. - -You can use it to present the DIOT, since it is allowed, which will make this -operation easier for you, so that it does not exist to avoid being in line -with the SAT in regard to the Information Statement of Operations with -Third Parties. - -You can find the `official information here`_. - -**How Generate this report in odoo?** - -- Go to :menuselection:`Accounting --> Reports --> Mexico --> Transactions with third partied (DIOT)`. - -.. image:: media/mexico23.png - :align: center - -- A report view is shown, select last month to report the immediate before - month you are or left the current month if it suits to you. - -.. image:: media/mexico25.png - :align: center - -- Click on "Export (TXT). - -.. image:: media/mexico24.png - :align: center - -- Save in a secure place the downloaded file and go to SAT website and follow - the necessary steps to declare it. - -Important considerations on your Supplier and Invice data for the DIOT -====================================================================== - -- All suppliers must have set the fields on the accounting tab called "DIOT - Information", the *L10N Mx Nationality* field is filled with just select the - proper country in the address, you do not need to do anything else there, but - the *L10N Mx Type Of Operation* must be filled by you in all your suppliers. - -.. image:: media/mexico22.png - :align: center - -- There are 3 options of VAT for this report, 16%, 0% and exempt, an invoice - line in odoo is considered exempt if no tax on it, the other 2 taxes are - properly configured already. -- Remember to pay an invoice which represent a payment in advance you must - ask for the invoice first and then pay it and reconcile properly the payment - following standard odoo procedure. -- You do not need all you data on partners filled to try to generate the - supplier invoice, you can fix this information when you generate the report - itself. -- Remember this report only shows the Supplier Invoices that were actually paid. - -If some of this considerations are not taken into account a message like this -will appear when generate the DIOT on TXT with all the partners you need to -check on this particular report, this is the reason we recommend use this -report not just to export your legal obligation but to generate it before -the end of the month and use it as your auditory process to see all your -partners are correctly set. - -.. image:: media/mexico26.png - :align: center - -Extra Recommended features -~~~~~~~~~~~~~~~~~~~~~~~~~~ - -Contact Module (Free) ---------------------- - -If you want to administer properly your customers, suppliers and addresses -this module even if it is not a technical need, it is highly recommended to -install. - -Multi currency (Requires Accounting App) ----------------------------------------- - -In Mexico almost all companies send and receive payments in different -currencies if you want to manage such capability you should enable the multi -currency feature and you should enable the synchronization with **Banxico**, -such feature allow you retrieve the proper exchange rate automatically -retrieved from SAT and not being worried of put such information daily in the -system manually. - -Go to settings and enable the multi currency feature. - -.. image:: media/mexico17.png - :align: center - -Enabling Explicit errors on the CFDI using the XSD local validator (CFDI 3.3) ------------------------------------------------------------------------------ - -Frequently you want receive explicit errors from the fields incorrectly set -on the xml, those errors are better informed to the user if the check is -enable, to enable the Check with xsd feature follow the next steps (with -debug mode enabled). - -- Go to :menuselection:`Settings --> Technical --> Actions --> Server Actions` -- Look for the Action called "Download XSD files to CFDI" -- Click on button "Create Contextual Action" -- Go to the company form :menuselection:`Settings --> Users&Companies --> Companies` -- Open any company you have. -- Click on "Action" and then on "Download XSD file to CFDI". - -.. image:: media/mexico18.png - :align: center - -Now you can make an invoice with any error (for example a product without -code which is pretty common) and an explicit error will be shown instead a -generic one with no explanation. - -.. note:: - If you see an error like this: - - The cfdi generated is not valid - - attribute decl. 'TipoRelacion', attribute 'type': The QName value - '{http://www.sat.gob.mx/sitio_internet/cfd/catalogos}c_TipoRelacion' does - not resolve to a(n) simple type definition., line 36 - - This can be caused because of a database backup restored in another server, - or when the XSD files are not correctly downloaded. Follow the same steps - as above but: - - - Go to the company in which the error occurs. - - Click on "Action" and then on "Download XSD file to CFDI". - - -FAQ -~~~ - -- **Error message** (Only applicable on CFDI 3.3): - -:9:0:ERROR:SCHEMASV:SCHEMAV_CVC_MINLENGTH_VALID: Element '{http://www.sat.gob.mx/cfd/3}Concepto', attribute 'NoIdentificacion': [facet 'minLength'] The value '' has a length of '0'; this underruns the allowed minimum length of '1'. - -:9:0:ERROR:SCHEMASV:SCHEMAV_CVC_PATTERN_VALID: Element '{http://www.sat.gob.mx/cfd/3}Concepto', attribute 'NoIdentificacion': [facet 'pattern'] The value '' is not accepted by the pattern '[^|]{1,100}'. - -.. tip:: - **Solution:** You forget to set the proper "Reference" field in the product, - please go to the product form and set your internal reference properly. - -- **Error message**: - -:6:0:ERROR:SCHEMASV:SCHEMAV_CVC_COMPLEX_TYPE_4: Element '{http://www.sat.gob.mx/cfd/3}RegimenFiscal': The attribute 'Regimen' is required but missing. - -:5:0:ERROR:SCHEMASV:SCHEMAV_CVC_COMPLEX_TYPE_4: Element '{http://www.sat.gob.mx/cfd/3}Emisor': The attribute 'RegimenFiscal' is required but missing. - -.. tip:: - **Solution:** You forget to set the proper "Fiscal Position" on the - partner of the company, go to customers, remove the customer filter and - look for the partner called as your company and set the proper fiscal - position which is the kind of business you company does related to SAT - list of possible values, antoher option can be that you forgot follow the - considerations about fiscal positions. - - Yo must go to the Fiscal Position configuration and set the proper code (it is - the first 3 numbers in the name) for example for the test one you should set - 601, it will look like the image. - -.. image:: media/mexico27.png - :align: center - -.. tip:: - For testing purposes this value must be *601 - General de Ley Personas Morales* - which is the one required for the demo VAT. - -- **Error message**: - -:2:0:ERROR:SCHEMASV:SCHEMAV_CVC_ENUMERATION_VALID: Element '{http://www.sat.gob.mx/cfd/3}Comprobante', attribute 'FormaPago': [facet 'enumeration'] The value '' is not an element of the set {'01', '02', '03', '04', '05', '06', '08', '12', '13', '14', '15', '17', '23', '24', '25', '26', '27', '28', '29', '30', '99'} - -.. tip:: - **Solution:** The payment method is required on your invoice. - -.. image:: media/mexico31.png - :align: center - -- **Error message**: - -:2:0:ERROR:SCHEMASV:SCHEMAV_CVC_ENUMERATION_VALID: Element '{http://www.sat.gob.mx/cfd/3}Comprobante', attribute 'LugarExpedicion': [facet 'enumeration'] The value '' is not an element of the set {'00 -:2:0:ERROR:SCHEMASV:SCHEMAV_CVC_DATATYPE_VALID_1_2_1: Element '{http://www.sat.gob.mx/cfd/3}Comprobante', attribute 'LugarExpedicion': '' is not a valid value of the atomic type '{http://www.sat.gob.mx/sitio_internet/cfd/catalogos}c_CodigoPostal'. -:5:0:ERROR:SCHEMASV:SCHEMAV_CVC_COMPLEX_TYPE_4: Element '{http://www.sat.gob.mx/cfd/3}Emisor': The attribute 'Rfc' is required but missing. - -.. tip:: - **Solution:** You must set the address on your company properly, this is a - mandatory group of fields, you can go to your company configuration on - :menuselection:`Settings --> Users & Companies --> Companies` and fill - all the required fields for your address following the step - :ref:`mx-legal-info`. - -- **Error message**: - -:2:0:ERROR:SCHEMASV:SCHEMAV_CVC_DATATYPE_VALID_1_2_1: Element '{http://www.sat.gob.mx/cfd/3}Comprobante', attribute 'LugarExpedicion': '' is not a valid value of the atomic type '{http://www.sat.gob.mx/sitio_internet/cfd/catalogos}c_CodigoPostal'. - -.. tip:: - **Solution:** The postal code on your company address is not a valid one - for Mexico, fix it. - -.. image:: media/mexico32.png - :align: center - -- **Error message**: - -:18:0:ERROR:SCHEMASV:SCHEMAV_CVC_COMPLEX_TYPE_4: Element '{http://www.sat.gob.mx/cfd/3}Traslado': The attribute 'TipoFactor' is required but missing. -:34:0:ERROR:SCHEMASV:SCHEMAV_CVC_COMPLEX_TYPE_4: Element '{http://www.sat.gob.mx/cfd/3}Traslado': The attribute 'TipoFactor' is required but missing.", '') - -.. tip:: - **Solution:** Set the mexican name for the tax 0% and 16% in your system - and used on the invoice. - - Your tax which represent the VAT 16% and 0% must have the "Factor Type" field - set to "Tasa". - -.. image:: media/mexico12.png - :align: center -.. image:: media/mexico13.png - :align: center - -.. _SAT: http://www.sat.gob.mx/fichas_tematicas/buzon_tributario/Documents/Anexo24_05012015.pdf -.. _Finkok: https://www.finkok.com/contacto.html -.. _`Solución Factible`: https://solucionfactible.com/sf/v3/timbrado.jsp -.. _`SAT resolution`: http://sat.gob.mx/informacion_fiscal/factura_electronica/Paginas/Anexo_20_version3.3.aspx -.. _`According to the SAT documentation`: https://www.sat.gob.mx/cs/Satellite?blobcol=urldata&blobkey=id&blobtable=MungoBlobs&blobwhere=1461173400586&ssbinary=true -.. _`given by the SAT`: http://sat.gob.mx/informacion_fiscal/factura_electronica/Documents/GuiaAnexo20DPA.pdf -.. _`Anexo 24`: http://www.sat.gob.mx/fichas_tematicas/buzon_tributario/Documents/Anexo24_05012015.pdf -.. _`official information here`: http://www.sat.gob.mx/fichas_tematicas/declaraciones_informativas/Paginas/declaracion_informativa_terceros.aspx diff --git a/content/applications/finance/accounting/others/adviser/assets.rst b/content/applications/finance/accounting/others/adviser/assets.rst deleted file mode 100644 index 71cf581ac..000000000 --- a/content/applications/finance/accounting/others/adviser/assets.rst +++ /dev/null @@ -1,141 +0,0 @@ -======================== -Manage your fixed assets -======================== - -The "Assets" module allows you to keep track of your fixed assets like -machinery, land and building. The module allows you to generate monthly -depreciation entries automatically, get depreciation board, sell or -dispose assets and perform reports on your company assets. - -As an example, you may buy a car for $36,000 (gross value) and you plan -to amortize it over 36 months (3 years). Every months (periodicity), -Odoo will create a depreciation entry automatically reducing your assets -value by $1,000 and passing $1,000 as an expense. After 3 years, this -assets accounts for $0 (salvage value) in your balance sheet. - -The different types of assets are grouped into "Assets Types" that -describe how to deprecate an asset. Here are two examples of assets -types: - -- Building: 10 years, yearly linear depreciation -- Car: 5 years, monthly linear depreciation - -Configuration -============= - -Install the Asset module ------------------------- - -Start by *installing the Asset module.* - -Once the module is installed, you should see two new menus in the -accounting application: - -- :menuselection:`Adviser --> Assets` -- :menuselection:`Configuration --> Asset Types` - -Before registering your first asset, you must :ref:`define your Asset -Types `. - -.. _accounting/adviser/assets_management/defining: - -Defining Asset Types --------------------- - -Asset type are used to configure all information about an assets: asset -and deprecation accounts, amortization method, etc. That way, advisers -can configure asset types and users can further record assets without -having to provide any complex accounting information. They just need to -provide an asset type on the supplier bill. - -You should create asset types for every group of assets you frequently -buy like "Cars: 5 years", "Computer Hardware: 3 years". For all other -assets, you can create generic asset types. Name them according to the -duration of the asset like "36 Months", "10 Years", ... - -To define asset types, go to :menuselection:`Configuration --> Asset -Types` - -.. image:: media/image01.png - :align: center - -Create assets manually -====================== - -To register an asset manually, go to the menu :menuselection:`Adviser ---> Assets`. - -.. image:: media/image08.png - :align: center - -Once your asset is created, don't forget to Confirm it. You can also -click on the Compute Depreciation button to check the depreciation board -before confirming the asset. - -.. tip:: - - if you create asset manually, you still need to create the supplier - bill for this asset. The asset document will only produce the - depreciation journal entries, not those related to the supplier - bill. - -Create assets automatically from a supplier bill -================================================ - -Assets can be automatically created from supplier bills. All you need to -do is to set an asset category on your bill line. When the user will -validate the bill, an asset will be automatically created, using the -information of the supplier bill. - -.. image:: media/image09.png - -Depending on the information on the asset category, the asset will be -created in draft or directly validated\ *.* It's easier to confirm -assets directly so that you won't forget to confirm it afterwards. -(check the field *Skip Draft State* on *Asset Category)* Generate assets -in draft only when you want your adviser to control all the assets -before posting them to your accounts. - -.. tip:: if you put the asset on the product, the asset category will - automatically be filled in the supplier bill. - -How to depreciate an asset? -=========================== - -Odoo will create depreciation journal entries automatically at the right -date for every confirmed asset. (not the draft ones). You can control in -the depreciation board: a green bullet point means that the journal -entry has been created for this line. - -But you can also post journal entries before the expected date by -clicking on the green bullet and forcing the creation of related -depreciation entry. - -.. image:: media/image11.png - :align: center - -.. note:: In the Depreciation board, click on the red bullet to post - the journal entry. Click on the :guilabel:`Items` button on - the top to see the journal entries which are already posted. - -How to modify an existing asset? -================================ - -- Click on :guilabel:`Modify Depreciation` -- Change the number of depreciation - -Odoo will automatically recompute a new depreciation board. - -How to record the sale or disposal of an asset? -=============================================== - -If you sell or dispose an asset, you need to deprecate completely this -asset. Click on the button :guilabel:`Sell or Dispose`. This action -will post the full costs of this assets but it will not record the -sales transaction that should be registered through a customer -invoice. - -.. todo:: → This has to be changed in Odoo: selling an asset should: - - #. remove all "Red" lines - #. create a new line that deprecate the whole residual value