diff --git a/content/applications/inventory_and_mrp/inventory/management/lots_serial_numbers/lots.rst b/content/applications/inventory_and_mrp/inventory/management/lots_serial_numbers/lots.rst index cc7f5a1e0..4df192fb4 100644 --- a/content/applications/inventory_and_mrp/inventory/management/lots_serial_numbers/lots.rst +++ b/content/applications/inventory_and_mrp/inventory/management/lots_serial_numbers/lots.rst @@ -1,137 +1,282 @@ -================================= -Manage lots of identical products -================================= +===================================== +Use lots to manage groups of products +===================================== -Lots are useful for products you receive in great quantity and for which -a lot number can help in reporting, quality controls, or any other info. -Lots will help identify a number of pieces having, for instance, a -production fault. It can be useful for a batch production of clothes or -food. +*Lots* are one of the two ways to identify and track products in Odoo. A lot usually indicates a +specific batch of an item that was received, is currently stored, or was shipped from a warehouse, +but can also pertain to a batch of products manufactured in-house, as well. -Odoo has the capacity to manage lots, ensuring compliance with the -traceability requirements imposed by the majority of industries. +Manufacturers assign lot numbers to groups of products that have common properties; this can lead to +multiple goods sharing the same lot number. This helps to identify a number of products in a single +group, and allows for end-to-end traceability of these products through each step in their +lifecycles. -The double-entry management in Odoo enables you to run very advanced -traceability. +Lots are useful for products that are manufactured or received in large quantities (such as clothes +or food), and can be used to trace a product back to a group. This is especially useful when +managing product recalls or expiration dates. -Setting Up -========== +.. seealso:: + :doc:`/applications/inventory_and_mrp/inventory/management/lots_serial_numbers/serial_numbers` -Application Configuration -------------------------- +Enable lots & serial numbers +============================ -First, you need to activate the tracking of lot numbers. To do so, go to -:menuselection:`Inventory --> Configuration --> Settings` and tick *Lots & Serial -Numbers*. Then, click on save. +To track products using lots, the *Lots & Serial Numbers* feature must be enabled. Go to +the :menuselection:`Inventory app --> Configuration --> Settings`, scroll down to the +:guilabel:`Traceability` section, and click the box next to :guilabel:`Lots & Serial Numbers`. Then, +click the :guilabel:`Save` button to save changes. -.. image:: lots/lots_01.png - :align: center +.. image:: lots/lots-enabled-lots-setting.png + :align: center + :alt: Enabled lots and serial numbers feature in inventory settings. -Product Configuration ---------------------- +Track products by lots +====================== -Now, you have to configure which products you want to track by serial -numbers. +Once the :guilabel:`Lots & Serial Numbers` setting has been activated, individual products can now +be configured to be tracked using lots. To do this, go to the :menuselection:`Inventory app --> +Products --> Products`, and choose a product. -Go to :menuselection:`Master Data --> Products` and open the product of your choice. -There, click on *Edit* and select *Tracking by Lots* in the -inventory tab. +Once on the product form, click :guilabel:`Edit` to make changes to the form. Then, click the +:guilabel:`Inventory` tab. In the :guilabel:`Traceability` section, click :guilabel:`By Lots`. Then, +click :guilabel:`Save` to save changes. Existing or new lot numbers can now be assigned to +newly-received or manufactured batches of this product. -.. image:: lots/lots_02.png - :align: center +.. important:: + If a product has stock on-hand prior to activating tracking by lots or serial numbers, an + inventory adjustment might need to be performed to assign lot numbers to the existing stock. -.. image:: lots/lots_03.png - :align: center +.. image:: lots/lots-tracking-product-form.png + :align: center + :alt: Enabled tracking by lots feature on product form. -Manage Lots -=========== +Create new lots for products already in stock +--------------------------------------------- -Receipts --------- +New lots can be created for products already in stock with no assigned lot number. To do this, go to +the :menuselection:`Inventory app --> Products --> Lots/Serial Numbers`, and click +:guilabel:`Create`. Doing so reveals a separate page where a new :guilabel:`Lot/Serial Number` is +generated automatically. -In order to receive a product tracked by lots, you have to specify its -lot numbers. You have several ways of doing so: +.. tip:: + While Odoo automatically generates a new :guilabel:`Lot/Serial Number` to follow the most recent + number, it can be edited and changed to any desired number, by clicking the line under the + :guilabel:`Lot/Serial Number` field, and changing the generated number. -1. Manually assign the different lot numbers +Once the new :guilabel:`Lot/Serial Number` is generated, click the blank field next to +:guilabel:`Product` to reveal a drop-down menu. From this menu, select the product to which this new +number will be assigned. -2. Copy/paste lot numbers from an Excel file +This form also provides the option to adjust the :guilabel:`Quantity`, assign a unique +:guilabel:`Internal Reference` number (for traceability purposes), and assign this specific lot or +serial number configuration to a specific website in the :guilabel:`Website` field (if working in a +multi-website environment). -First, you need to open the detailed operations of your picking. +A detailed description of this specific lot or serial number can also be added in the +:guilabel:`Description` tab below. -.. image:: lots/lots_04.png - :align: center +When all desired configurations are complete, click the :guilabel:`Save` button to save all changes. -Manually assign the different lot numbers -~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ +.. image:: lots/lots-new-lot-number.png + :align: center + :alt: New lot number creation form with assigned product. -When opening the detailed operations, you can click on *Add a line*. -Then, you will be able to fill the lot number in. Once done, you can -click on *Add a line* again to register a new lot number. +After a new lot number has been created, saved, and assigned to the desired product, navigate back +to the product form in the :menuselection:`Inventory` app, by going to :menuselection:`Products --> +Products`, and selecting the product to which this newly-created lot number was just assigned. -.. image:: lots/lots_05.png - :align: center +On that product's detail form, click the :guilabel:`Lot/Serial Numbers` smart button to view the new +lot number. When additional quantity of this product is received or manufactured, this new lot +number can be selected and assigned to it. -Copy/paste lot number from an Excel file -~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ +Manage lots for shipping and receiving +====================================== -Once the spreadsheet containing the lot numbers you received from your -supplier and copy the list. Then, you can paste them in the *Lot/Serial -Number Name* column for Odoo to automatically create the necessary -lines. After that, you will have to manually enter the number of -products that are contained in each one of the lots. +Lot numbers can be assigned for both **incoming** and **outgoing** goods. For incoming goods, lot +numbers are assigned directly on the purchase order form. For outgoing goods, lot numbers are +assigned directly on the sales order form. -.. image:: lots/lots_06.png - :align: center +Manage lots on receipts +----------------------- -.. image:: lots/lots_05.png - :align: center +Assigning lot numbers to **incoming** goods can be done directly from the purchase order (PO). -.. image:: lots/lots_07.png - :align: center +To create a :abbr:`PO (purchase order)`, go to :menuselection:`Purchase app --> Create`. Doing so +reveals a new, blank request for quotation (RFQ) form. -Operation Types ---------------- +On this :abbr:`RFQ (request for quotation)`, fill out the necessary information by adding a +:guilabel:`Vendor`, and adding the desired products to the :guilabel:`Product` lines, by clicking +:guilabel:`Add a product` (under the :guilabel:`Products` tab). -Of course, you also have the possibility to define how you will manage -lots for each operation type. To do so, open the *Inventory* app and -go to :menuselection:`Configuration --> Operation Types`. +Choose the desired quantity of the product to order by changing the number in the +:guilabel:`Quantity` column. -For each type (receipts, internal transfers, deliveries, …), you can -decide if you allow to create new lot numbers or only use existing ones. -By default, the creation of new lots is only allowed at product -reception, and using existing lot numbers isn’t allowed in this -operation. If you have inter-warehouse transfers and track products by -lots, it can be useful to allow using existing lot numbers in receipts -too. +Once the :abbr:`RFQ (request for quotation)` has been filled out, click :guilabel:`Confirm Order`. +When the :abbr:`RFQ (request for quotation)` is confirmed, it becomes a :guilabel:`Purchase Order`, +and a :guilabel:`Receipt` smart button appears. Click the :guilabel:`Receipt` smart button to be +taken to the warehouse receipt form. -.. image:: lots/lots_08.png - :align: center +.. note:: + Clicking :guilabel:`Validate` before assigning a lot number to the ordered product quantities + will result in a :guilabel:`User Error` pop-up. The pop-up requires entry of a lot or serial + number for the ordered products. The :abbr:`RFQ (request for quotation)` **cannot** be validated + without a lot number being assigned. + +.. image:: lots/lots-user-error-popup.png + :align: center + :alt: Add lot/serial number user error popup. + +From here, click the :guilabel:`Additional Options` menu, represented by a :guilabel:`hamburger +(four horizontal lines)` icon, located to the right of the :guilabel:`Unit of Measure` column in the +:guilabel:`Operations` tab). Clicking that icon reveals a :guilabel:`Detailed Operations` pop-up. + +In this pop-up, configure a number of different fields, including the assignation of a lot number, +under the :guilabel:`Lot/Serial Number Name` column, located at the bottom of the pop-up. + +There are two ways to assign lot numbers: **manually** and **copy/paste**. + +- **Manually assign lot numbers**: Click :guilabel:`Add a line` and choose the location the products + will be stored in under the :guilabel:`To` column. Then, type a new :guilabel:`Lot Number Name` + and set the :guilabel:`Done` quantity. + + .. image:: lots/lots-assign-lot-number-popup.png + :align: center + :alt: Assign lot number detailed operations popup. + + .. note:: + If quantities should be processed in multiple locations and lots, click :guilabel:`Add a line` + and type a new :guilabel:`Lot Number Name` for additional quantities. Repeat until the + :guilabel:`Quantity Done` matches the :guilabel:`Demand`. + +- **Copy/paste lot numbers from a spreadsheet**: Populate a spreadsheet with all of the lot numbers + received from the supplier (or manually chosen to assign upon receipt). Then, copy and paste them + in the :guilabel:`Lot/Serial Number Name` column. Odoo will automatically create the necessary + number of lines based on the amount of numbers pasted in the column. From here, the :guilabel:`To` + locations and :guilabel:`Done` quantities can be manually entered in each of the lot number lines. + + .. image:: lots/lots-excel-spreadsheet.png + :align: center + :alt: List of lot numbers copied on excel spreadsheet. + +Once all product quantities have been assigned a lot number, click :guilabel:`Confirm` to close the +pop-up. Then, click :guilabel:`Validate`. + +A :guilabel:`Traceability` smart button appears upon validating the receipt. Click the +:guilabel:`Traceability` smart button to see the updated :guilabel:`Traceability Report`, which +includes: a :guilabel:`Reference` document, the :guilabel:`Product` being traced, the +:guilabel:`Lot/Serial #` assigned, and more. + +Manage lots on delivery orders +------------------------------ + +Assigning lot numbers to **outgoing** goods can be done directly from the sales order (SO). + +To create an :abbr:`SO (sales order)`, go to the :menuselection:`Sales app --> Create`. Doing so +reveals a new, blank quotation form. + +On this blank quotation form, fill out the necessary information by adding a :guilabel:`Customer`, +and adding products to the :guilabel:`Product` lines (in the :guilabel:`Order Lines` tab) by +clicking :guilabel:`Add a product`. + +Then, choose the desired quantity to sell by changing the number in the :guilabel:`Quantity` column. + +Once the quotation has been filled out, click the :guilabel:`Confirm` button to confirm the +quotation. When the quotation is confirmed, it becomes an :abbr:`SO (sales order)`, and a +:guilabel:`Delivery` smart button appears. + +Click the :guilabel:`Delivery` smart button to view the warehouse receipt form for that specific +:abbr:`SO (sales order)`. + +From here, click the :guilabel:`Additional Options` menu, represented by a `hamburger` icon (four +horizontal lines, located to the right of the :guilabel:`Unit of Measure` column in the +:guilabel:`Operations` tab). Clicking that icon reveals a :guilabel:`Detailed Operations` pop-up. + +In the pop-up, a :guilabel:`Lot/Serial Number` will be chosen by default, with the full +:guilabel:`Reserved` quantity taken from that specific lot (if there is enough stock in that +particular lot). + +If there is insufficient stock in that lot, or if partial quantities of the :guilabel:`Demand` +should be taken from multiple lots, change the quantity in the :guilabel:`Done` column to only +include that specific part of the total quantity. + +.. note:: + The lot automatically chosen for delivery orders varies, depending on the selected removal + strategy (:abbr:`FIFO (First In, First Out)`, :abbr:`LIFO (Last In, First Out)`, or :abbr:`FEFO + (First Expiry, First Out)`). It will also depend on the quantity ordered, and if there is enough + quantity in one lot to fulfill the order. + +.. seealso:: + :doc:`/applications/inventory_and_mrp/inventory/routes/strategies/removal` + +Then, click :guilabel:`Add a line`, select an additional (different) :guilabel:`Lot/Serial Number`, +apply the rest of the :guilabel:`Done` quantities, and click :guilabel:`Confirm` to close the +pop-up. Lastly, click the :guilabel:`Validate` button to deliver the products. + +.. image:: lots/lots-detailed-operations-popup.png + :align: center + :alt: Detailed operations popup for source lot number on sales order. + +Upon validating the delivery order, a :guilabel:`Traceability` smart button appears. Click the +:guilabel:`Traceability` smart button to see the updated :guilabel:`Traceability Report`, which +includes a :guilabel:`Reference` document, the :guilabel:`Product` being traced, the +:guilabel:`Date`, and the :guilabel:`Lot/Serial #` assigned. + +The :guilabel:`Traceability Report` can also include a :guilabel:`Reference` receipt from the +previous purchase order, if the product quantities shared the same lot number. + +Manage lots for different operations types +========================================== + +In Odoo, the creation of new lots is only allowed upon **receiving** products from a purchase order, +by default. **Existing** lot numbers cannot be used. + +For sales orders, the opposite is true: new lot numbers cannot be created on the delivery order, +only existing lot numbers can be used. + +To change the ability to use new (or existing) lot numbers on any operation type, go to the +:menuselection:`Inventory app --> Configuration --> Operations Types`, and select the desired +:guilabel:`Operation Type`. + +For :guilabel:`Receipts`, found on the :menuselection:`Operations Types` page, the :guilabel:`Use +Existing Lots/Serial Numbers` option can be enabled, by clicking :guilabel:`Edit`, and then clicking +the checkbox beside the :guilabel:`Use Existing Lots/Serial Numbers` option (in the +:guilabel:`Traceability` section). Lastly, click the :guilabel:`Save` button to save the changes. + +For :guilabel:`Delivery Orders`, the :guilabel:`Create New Lots/Serial Numbers` option can be +enabled, by clicking :guilabel:`Edit`, and clicking the checkbox beside the :guilabel:`Create New +Lots/Serial Numbers` option. Be sure to click the :guilabel:`Save` button to save all changes. + +.. image:: lots/lots-operations-type-form.png + :align: center + :alt: Enabled traceability setting on operations type form. + +.. tip:: + For inter-warehouse transfers involving products tracked by lots, it can be useful to enable the + :guilabel:`Use Existing Lots/Serial Numbers` option for warehouse receipts. Lots traceability ================= -The lot number given to the products allows you to keep track of where -they were received, put in stock, to whom they were sold and where they -were shipped to. +Manufacturers and companies can refer to traceability reports to see the entire lifecycle of a +product: where (and when) it came from, where it was stored, and who (and when) it went to. -To track an item, open the *Inventory* module and, in :menuselection:`Master Data --> -Lots/Serial Numbers`, click on the lot number corresponding to your -search. +To see the full traceability of a product, or group by lots, go to the :menuselection:`Inventory app +--> Products --> Lots/Serial Numbers`. Doing so reveals the :menuselection:`Lots/Serial Numbers` +dashboard. -.. image:: lots/lots_09.png - :align: center +From here, products with lot numbers assigned to them will be listed by default, and can be expanded +to show the lot numbers those products have assigned to them. -When you open the *Traceability* information, you see in which -documents the lot number has been used. +To group by lots (or serial numbers), begin by removing any filters in the search bar. Then, click +the :guilabel:`Group By` drop-down, select :guilabel:`Add Custom Group`, and select +:guilabel:`Lot/Serial Number` from the drop-down menu. Then, click :guilabel:`Apply`. -.. image:: lots/lots_10.png - :align: center +Doing so displays all existing lots and serial numbers, and can be expanded to show all quantities +of products with that assigned number. -Now, if you want to locate the lot number, you can do so by clicking on -the *Location* stat button. +.. image:: lots/lots-traceability-report.png + :align: center + :alt: Lots and serial numbers traceability report. -.. image:: lots/lots_11.png - :align: center - -.. image:: lots/lots_12.png - :align: center +.. seealso:: + :doc:`/applications/inventory_and_mrp/inventory/management/lots_serial_numbers/differences` diff --git a/content/applications/inventory_and_mrp/inventory/management/lots_serial_numbers/lots/lots-assign-lot-number-popup.png b/content/applications/inventory_and_mrp/inventory/management/lots_serial_numbers/lots/lots-assign-lot-number-popup.png new file mode 100644 index 000000000..4750f3385 Binary files /dev/null and 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