---
show-content: true
---

# Fleet

This document outlines the configurations and settings for the *Fleet* application, for both
{ref}`settings <fleet/settings>` and {ref}`manufacturers <fleet/manufacturers>`.

(fleet-settings)=

## Settings

To access the settings menu, go to {menuselection}`Fleet app --> Configuration --> Settings`. Only
two settings need configuration: {guilabel}`End Date Contract Alert` and {guilabel}`New Vehicle
Request`.

```{image} fleet/fleet-settings.png
:align: center
:alt: Settings available for the Fleet application.
```

### End Date Contract Alert

The {guilabel}`End Date Contract Alert` field how many days before the end of a vehicle contract an
alert should be sent. The responsible people receive an email informing them a vehicle contract is
about to expire in the number of days defined in this field.

:::{note}
To determine who the responsible person is for a contract, open an individual contract. The
person listed as {guilabel}`Responsible` under the {guilabel}`Contract Information` section of
the contract is the person who will receive the alert.

To access all contracts, navigate to {menuselection}`Fleet app --> Fleet --> Contracts` and all
contracts appear in the list. Click on a {guilabel}`Contract` to view it.

An individual contract can also be found by navigating to {menuselection}`Fleet app --> Fleet -->
Fleet` and clicking on an individual vehicle. On the vehicle form, click the
{guilabel}`Contracts` smart button at the top of the page. The contract(s) associated with this
vehicle only appears in the list. Click on an individual contract to open it. The
{guilabel}`Responsible` person is listed on the contract.
:::

### New Vehicle Request

The {guilabel}`New Vehicle Request` field sets a limit on how many new vehicles are requested based
on fleet availability. An employee filling out the salary configurator form (after being offered a
position), will *not* be able to request a new car if the number of existing cars is greater than
the number specified in the {guilabel}`New Vehicle Request` field. Enter the specific number limit
for existing available cars in this field.

```{eval-rst}
.. example::
   If the :guilabel:`New Vehicle Request` limit is set to 20 vehicles, and there are 25 vehicles
   available, an employee would not be able to request a new vehicle. If there are only 10 cars
   available, then the employee would be able to request a new vehicle.
```

(fleet-manufacturers)=

## Manufacturers

Odoo *Fleet* comes pre-configured with sixty-six commonly used car and bicycle manufacturers in the
database, along with their logos. To view the pre-loaded manufacturers, go to {menuselection}`Fleet
app --> Configuration --> Manufacturers`.

The manufacturers appear in an alphabetical list. Each manufacturer's card lists how many specific
models are configured for each particular manufacturer. Odoo comes with forty-six preconfigured
{doc}`models <fleet/models>` from four major auto manufacturers, and one major bicycle manufacturer:
Audi, BMW, Mercedes, Opel (cars), and Eddy Merckx (bicycle).

```{image} fleet/manufacturer.png
:align: center
:alt: Manufacturer card with the amount of models listed.
```

### Add a manufacturer

To add a new manufacturer to the database, click {guilabel}`Create`. A manufacturer form will load.
Only two pieces of information are needed, the {guilabel}`Name` of the manufacturer, and the logo.
Type the name of the manufacturer in the name field, and select an image to upload for the logo.
When the information is entered, click {guilabel}`Save`.

:::{seealso}
- {doc}`fleet/models`
- {doc}`fleet/new_vehicle`
- {doc}`fleet/service`
- {doc}`fleet/accidents`
:::

```{toctree}
:titlesonly: true

fleet/models
fleet/new_vehicle
fleet/service
fleet/accidents
```