:show-content: ===== Fleet ===== This document outlines the configurations and settings for the *Fleet* application, for both :ref:`settings ` and :ref:`manufacturers `. .. _fleet/settings: Settings ======== To access the settings menu, go to :menuselection:`Fleet app --> Configuration --> Settings`. Only two settings need configuration: :guilabel:`End Date Contract Alert` and :guilabel:`New Vehicle Request`. .. image:: fleet/fleet-settings.png :align: center :alt: Settings available for the Fleet application. End Date Contract Alert ----------------------- The :guilabel:`End Date Contract Alert` field how many days before the end of a vehicle contract an alert should be sent. The responsible people receive an email informing them a vehicle contract is about to expire in the number of days defined in this field. .. note:: To determine who the responsible person is for a contract, open an individual contract. The person listed as :guilabel:`Responsible` under the :guilabel:`Contract Information` section of the contract is the person who will receive the alert. To access all contracts, navigate to :menuselection:`Fleet app --> Fleet --> Contracts` and all contracts appear in the list. Click on a :guilabel:`Contract` to view it. An individual contract can also be found by navigating to :menuselection:`Fleet app --> Fleet --> Fleet` and clicking on an individual vehicle. On the vehicle form, click the :guilabel:`Contracts` smart button at the top of the page. The contract(s) associated with this vehicle only appears in the list. Click on an individual contract to open it. The :guilabel:`Responsible` person is listed on the contract. New Vehicle Request ------------------- The :guilabel:`New Vehicle Request` field sets a limit on how many new vehicles are requested based on fleet availability. An employee filling out the salary configurator form (after being offered a position), will *not* be able to request a new car if the number of existing cars is greater than the number specified in the :guilabel:`New Vehicle Request` field. Enter the specific number limit for existing available cars in this field. .. example:: If the :guilabel:`New Vehicle Request` limit is set to 20 vehicles, and there are 25 vehicles available, an employee would not be able to request a new vehicle. If there are only 10 cars available, then the employee would be able to request a new vehicle. .. _fleet/manufacturers: Manufacturers ============= Odoo *Fleet* comes pre-configured with sixty-six commonly used car and bicycle manufacturers in the database, along with their logos. To view the pre-loaded manufacturers, go to :menuselection:`Fleet app --> Configuration --> Manufacturers`. The manufacturers appear in an alphabetical list. Each manufacturer's card lists how many specific models are configured for each particular manufacturer. Odoo comes with forty-six preconfigured :doc:`models ` from four major auto manufacturers, and one major bicycle manufacturer: Audi, BMW, Mercedes, Opel (cars), and Eddy Merckx (bicycle). .. image:: fleet/manufacturer.png :align: center :alt: Manufacturer card with the amount of models listed. Add a manufacturer ------------------ To add a new manufacturer to the database, click :guilabel:`Create`. A manufacturer form will load. Only two pieces of information are needed, the :guilabel:`Name` of the manufacturer, and the logo. Type the name of the manufacturer in the name field, and select an image to upload for the logo. When the information is entered, click :guilabel:`Save`. .. seealso:: - :doc:`fleet/models` - :doc:`fleet/new_vehicle` - :doc:`fleet/service` - :doc:`fleet/accidents` .. toctree:: :titlesonly: fleet/models fleet/new_vehicle fleet/service fleet/accidents