====== Kiosks ====== Odoo's *Attendances* app allows employees to check in and out of work directly from the database, or from a kiosk. A kiosk is a :doc:`dedicated device ` (a PC, tablet, or mobile phone) for employees to use when they check in and out. Kiosks are needed for employees who do **not** have access to the database. Only employees with access to the database can check in and out from the *Attendances* app, and they are referred to as *users*. .. important:: If employees :ref:`check in and out ` using a badge or an RFID, then an :doc:`accessible device ` in :ref:`Kiosk Mode ` **must** be available in order to use these two methods. Configuration ============= There are only a few configurations needed to use kiosks in the *Attendances* application. Navigate to :menuselection:`Attendances app --> Configuration` to access the :guilabel:`Settings` page to configure the :ref:`attendances/kiosk-mode` and the :ref:`attendances/kiosk-settings`. Once all desired settings have been configured, click the :guilabel:`Save` button on the :guilabel:`Settings` page, to activate and enable them. .. _attendances/kiosk-mode: Kiosk Mode section ------------------ Using the drop-down menu, select how an employee checks in when using a kiosk. Options are :guilabel:`Barcode/RFID`, :guilabel:`Barcode/RFID and Manual Selection`, or :guilabel:`Manual Selection`. .. note:: The *Barcode* application **does not** need to be installed to use one of the Barcode/RFID settings. .. _attendances/kiosk-settings: Kiosk Settings section ---------------------- The various settings in the :guilabel:`Kiosk Settings` section determine how employees check in and out with kiosks. - :guilabel:`Barcode Source`: this setting **only** appears if one of the two *Barcode/RFID* selections were configured for the :ref:`Kiosk Mode ` setting. If available, select how barcodes are scanned at the kiosk, via one of the drop-down menu options. Barcodes can be scanned with a dedicated :guilabel:`Scanner`, or with a device's camera (:guilabel:`Front Camera` or :guilabel:`Back Camera`). - :guilabel:`Employee PIN Identification`: tick this checkbox if employees should use a unique PIN to check in. PINs are configured on each individual employee record. Refer to the :ref:`new employee documentation ` documentation for more information on setting up PINs. - :guilabel:`Display Time`: determine how many seconds a check-in/check-out confirmation message remains on the kiosk screen before returning to the main check in screen. - :guilabel:`Attendance Kiosk Url`: Odoo generates a unique web address (URL) to use a device as a kiosk, without having to sign in to the Odoo database. When setting up a kiosk device, navigate to this unique web address in a web browser to present the *Attendances* app kiosk. .. important:: These kiosk URLs are **not** secured with any type of access code. Anyone who has the URL can access the *Attendances* app kiosk. If the URL is compromised for any reason, such as in the event of a security breach, click :guilabel:`Generate a new Kiosk Mode URL`, located beneath the link, to generate a new URL, and update the kiosk, accordingly. Kiosk mode ========== Entering *Kiosk Mode* is **only** available for users with specific :ref:`access rights `. *Kiosk Mode* can be activated in two different ways: #. Navigate to the :menuselection:`Attendances app`, and click :guilabel:`Kiosk Mode` in the top menu. The device then signs out of Odoo and enters *Kiosk Mode*. #. Navigate to the :menuselection:`Attendances app --> Configuration`. In the :guilabel:`Kiosk Settings` section, use the link in the :guilabel:`Attendance Kiosk Url` field to open *Kiosk Mode* on any device. .. image:: kiosks/kiosk-url.png :align: center :alt: The Attendances Kiosk URL field in the settings section of the Attendances application. As a security measure, once a device is in *Kiosk Mode*, it is not possible to go back into the database without signing back in. .. note:: At any time, a new kiosk URL can be generated, if needed. Click the :icon:`fa-refresh` :guilabel:`Generate a new Kiosk Mode URL` To exit *Kiosk Mode*, just close the tab in the web browser or return to the main log-in screen of Odoo. .. _attendances/kiosk-mode-entry: Check in and out with a kiosk ============================= Badge ----- To check in or out using a badge, tap the :icon:`fa-camera` :guilabel:`Tap to scan` image in the center of the kiosk. .. image:: kiosks/scan-badge.png :align: center :alt: The Attendances Kiosk view displaying the scan badge image. Then, scan the barcode on the badge using the method configured in the :ref:`Kiosk Settings ` section of the configuration menu. Once the barcode is scanned, the employee is checked in or out, and a :ref:`confirmation message ` appears with all the information. RFID ---- To check in or out using an RFID key fob, simply scan the fob with an RFID reader. Once scanned, the employee is either checked in or checked out, and a :ref:`confirmation message ` appears with all the information. Manually -------- Users who do not have a scannable badge, or an RFID fob, can manually check in and out at a kiosk. Tap the :guilabel:`Identify Manually` button on the kiosk, and a screen appears with all the employees that can be checked in or out. The *Employees* application dashboard has the same display. Tap on a person to check them in or out, and a :ref:`confirmation message ` appears. There are two ways to quickly find a specific person: - :guilabel:`Search...`: tap on the :guilabel:`Search...` field, and enter the desired person's name. As the name is typed in, the matching results are displayed on the screen. - :guilabel:`Department`: tap on any desired selection in the :guilabel:`Department` section, located on the left-side of the screen, to **only** view employees from that specific department. The number at the end of each listed :guilabel:`Department` represents how many employees that department has. PIN ~~~ If the :guilabel:`Employee PIN Identification` checkbox was ticked in the :ref:`Kiosk Settings ` section of the configuration menu, the employee is prompted to enter a PIN when manually checking in or out. After the employee is selected, a number pad appears with a message. When checking in, :guilabel:`(Employee) Welcome! Please enter your PIN to check in` appears above the numbers. When checking out, :guilabel:`(Employee) Want to check out? Please enter your PIN to check out` appears above the numbers. Tap in the PIN using the number pad, then tap :guilabel:`OK` when done. The employee is then checked in or out, and a :ref:`confirmation message ` appears. .. image:: kiosks/enter-pin.png :align: center :alt: The pop-up that appears when prompted to enter a pin. .. _attendances/confirmation: Confirmation message -------------------- When an employee checks in or out, a confirmation message appears, with all the check in or check out information. When checking in, a welcome message appears, as well as the date and time of check in. An :guilabel:`Hours Previously Today: HH:MM` field also appears, displaying any time that has already been logged for that employee for the day. If no time has been logged, the value displayed is: `00:00`. Beneath the message is an :guilabel:`OK` button. To exit the screen before the preset time in the kiosk, tap the :guilabel:`OK` button. When checking out, the screen displays a goodbye message, with the date and time of check out, and the total hours logged for the day. Beneath the message is a :guilabel:`Goodbye` button. To exit the screen before the preset time, tap the :guilabel:`Goodbye` button. .. image:: kiosks/goodbye-message.png :align: center :alt: The goodbye message with all the employee's check out information.