========= Intrastat ========= Intrastat is the data collection and statistics production system for goods traded among EU member states. It collects data on: - Commercial transactions of goods for use, consumption, investment, or resale with ownership transfer; - Goods movements without transfer of ownership (e.g., stock relocations or moves of goods before or after outsourced production or processing, and after maintenance or repair); - Returns of goods. .. note:: Although the Intrastat system continues to be used, the term Intrastat is not used in the `latest legislation `_, referring instead to *intra-Union trade in goods statistics*. .. seealso:: `Eurostat Statistics Explained - Glossary: Intrastat `_ .. _intrastat/general-configuration: General configuration ===================== Enable the Intrastat report by going to :menuselection:`Accounting --> Configuration --> Settings`. Under the :guilabel:`Customer Invoices` section, tick :guilabel:`Intrastat` and then :guilabel:`Save`. .. _intrastat/default-transaction-codes: Default transaction codes: invoice and refund --------------------------------------------- You can set a default :ref:`transaction code ` for all newly created invoice and refund transactions. Under :menuselection:`Accounting --> Configuration --> Settings`, select a :guilabel:`Default invoice transaction code` and/or a :guilabel:`Default refund transaction code` and then :guilabel:`Save`. The code will be set automatically on all respective invoice lines. .. _intrastat/region-code: Region code ----------- The region code is **only used by Belgian companies**. Under :menuselection:`Accounting --> Configuration --> Settings`, select the :guilabel:`Company Intrastat Region` where the company is located and then :guilabel:`Save`. .. tip:: If your warehouses are located in more than one region, you can define the region code at the level of each warehouse instead. To do so, go to :menuselection:`Inventory --> Configuration --> Warehouses`, select a warehouse, set its :guilabel:`Intrastat region`, and then :guilabel:`Save`. .. image:: intrastat/warehouse-region.png :align: center :alt: Adding the Intrastat region to a warehouse .. _intrastat/product-configuration: Product configuration ===================== All products must be properly configured to be included in the Intrastat report. .. _intrastat/commodity-code: Commodity code -------------- Commodity codes are internationally recognized reference numbers used to classify goods depending on their **nature**. Intrastat uses the `Combined Nomenclature `_. To add a commodity code, go to :menuselection:`Accounting --> Customers --> Products` and select a product. Under the :guilabel:`Accounting` tab, set the product's :guilabel:`Commodity Code`. .. seealso:: `National Bank of Belgium - Intrastat commodity codes `_ .. _intrastat/quantity: Quantity: weight and supplementary unit --------------------------------------- Depending on the nature of the goods, it is necessary to specify either the product's weight in kilos (without packaging) or the product's supplementary unit, such as square meter (`m2`), number of items (`p/st`), liter (`l`), or gram (`g`). To add a product's weight or supplementary unit, go to :menuselection:`Accounting --> Customers --> Products` and select a product. Under the :guilabel:`Accounting` tab, depending on the commodity code set, either fill in the product :guilabel:`Weight` or its :guilabel:`Supplementary Units`. .. _intrastat/origin-country: Country of origin ----------------- To add the product's country of origin, go to :menuselection:`Accounting --> Customers --> Products` and select a product. Under the :guilabel:`Accounting` tab, set the :guilabel:`Country of Origin`. .. _intrastat/invoice-bill-configuration: Invoices and bills configuration ================================ Once products are properly configured, several settings must be configured on the invoices and bills you create. .. _intrastat/transaction-code: Transaction code ---------------- Transaction codes are used to identify a transaction's nature. :ref:`Default transaction codes ` can be set for invoice and refund transactions. To set a transaction code on an invoice line, create an invoice or a bill, click the columns selection button, tick :guilabel:`Intrastat`, and use the newly-added :guilabel:`Intrastat` column to select a transaction code. .. image:: intrastat/intrastat-column.png :align: center :alt: Adding the Intrastat column to an invoice or bill .. seealso:: `National Bank of Belgium - Intrastat: Nature of transactions from January 2022 `_ .. _intrastat/partner-country: Partner country --------------- The partner country represents the vendor's country for bills and the customer's country for invoices. It is automatically filled in using the country set in the contact's :guilabel:`Country` field. To edit the partner country manually, create an invoice or a bill, click the :guilabel:`Other Info` tab, and select the :guilabel:`Intrastat Country`. .. _intrastat/transport-code: Transport code -------------- The transport code identifies the presumed **mode of transport** used to send the goods (arrival or dispatch). To add the transport code, create an invoice or a bill, go to the :guilabel:`Other info` tab, and select the :guilabel:`Intrastat Transport Mode`. .. _intrastat/value: Value of the goods ------------------ The value of a good is the untaxed :guilabel:`Subtotal` (:guilabel:`Price` multiplied by :guilabel:`Quantity`) of an invoice line. .. _intrastat/partner: Partner configuration ===================== Two fields from the partner's contact form are used with Intrastat: :guilabel:`VAT` and :guilabel:`Country`. The country can be :ref:`manually set ` on the invoice or bill. Generate the Intrastat report ============================= Generate the report by going to :menuselection:`Accounting --> Reporting --> Audit Reports: Intrastat Report`. It is automatically computed based on the :ref:`default configuration ` and the information found on the :ref:`products `, :ref:`invoices and bills `, and :ref:`partners `. Export the report as a PDF, XLSX, or XML file to post it to your legal administration. Each report line refers to a single invoice line and contains the following information: - Invoice or bill reference number; - System, which is a code automatically generated depending on whether the document is an invoice (dispatch) or a bill (arrival); - :ref:`Country `, which is the vendor's country for arrivals and the customer's country for dispatches; - :ref:`Transaction Code `; - (If your company is located in Belgium) :ref:`Region Code `; - :ref:`Commodity Code `; - :ref:`Origin Country `; - :ref:`Partner VAT `; - :ref:`Transport Code `; - :doc:`Incoterm Code <../customer_invoices/incoterms>`; - :ref:`Weight `; - :ref:`Supplementary Units `; and - :ref:`Value `, which is always expressed in euros even if the original invoice or bill used another currency.