========= Intrastat ========= `Intrastat `_ is the data collection and statistics production system for goods traded among EU member states. It collects data on: - Commercial transactions of goods for use, consumption, investment, or resale with ownership transfer; - Goods movements without transfer of ownership (e.g., stock relocations or moves of goods before or after outsourced production or processing, and after maintenance or repair); - Returns of goods. .. note:: Although the Intrastat system continues to be used, the term Intrastat is not used in the `latest legislation `_, preferring instead *intra-Union trade in goods statistics*. .. _intrastat/general-configuration: General configuration ===================== Enable the Intrastat report by going to :menuselection:`Accounting --> Configuration --> Settings`. Under the **Customer Invoices** section, tick :guilabel:`Intrastat` and :guilabel:`Save`. .. _intrastat/region-code: .. note:: - The region code is **only used by Belgian companies**. Under :menuselection:`Accounting --> Configuration --> Settings`, select the :guilabel:`Company Intrastat Region` where the company is located, and then :guilabel:`Save`. - If your warehouses are located in multiple regions, you can define the region code for each warehouse instead. To do so, go to :menuselection:`Inventory --> Configuration --> Warehouses`, select a warehouse, set its :guilabel:`Intrastat region`, and then :guilabel:`Save`. .. image:: intrastat/warehouse-region.png :align: center :alt: Adding the Intrastat region to a warehouse Default Incoterm ---------------- You can set **default Incoterms** for your company by selecting an Intrastat **code** in the :guilabel:`Default Incoterm` field of the **Customer Invoices** section, and then clicking :guilabel:`Save`. .. _intrastat/product-configuration: Product configuration ===================== All products must be properly configured to be included in the Intrastat report. .. _intrastat/commodity-code: Commodity code -------------- Commodity codes are internationally recognized reference numbers used to classify goods depending on their **nature**. Intrastat uses the `Combined Nomenclature `_. To add a commodity code, go to :menuselection:`Accounting --> Customers --> Products` and select a product. Under the :guilabel:`Accounting` tab, set the product's :guilabel:`Commodity Code`. .. seealso:: `National Bank of Belgium - Intrastat commodity codes `_ .. _intrastat/origin-country: Country of origin ----------------- To add the product's country of origin, go to :menuselection:`Accounting --> Customers --> Products` and select a product. Under the :guilabel:`Accounting` tab, set the :guilabel:`Country of Origin`. .. _intrastat/invoice-bill-configuration: Invoices and bills configuration ================================ Once products are properly configured, several settings must be enabled on the invoices and bills you create. .. _intrastat/transaction-code: Transaction code ---------------- Transaction codes are used to identify a transaction's nature. To set a transaction code on an invoice line, create an invoice or bill, click the :guilabel:`⋮` button, tick :guilabel:`Intrastat`, and use the newly-added :guilabel:`Intrastat` column to select a transaction code. .. image:: intrastat/intrastat-ellipsis.png :align: center :alt: Adding the Intrastat column to an invoice or bill .. seealso:: `National Bank of Belgium - Intrastat: Nature of transactions from January 2022 `_ .. _intrastat/partner-country: Partner country --------------- The partner country is the vendor's or customer's country, depending on whether it is an invoice or bill. It is automatically filled in using the :guilabel:`Country` field in the **contact form** of the partner. To edit the partner country manually, click on the :guilabel:`Other Info` tab when on an invoice or bill, and select the :guilabel:`Intrastat Country`. .. _intrastat/transport-code: Transport code ~~~~~~~~~~~~~~ The transport code identifies the presumed **mode of transport** used to send the goods (arrival or dispatch). Once you have selected a :ref:`partner country `, the :guilabel:`Intrastat Transport Mode` becomes available. .. _intrastat/value: Value of the goods ------------------ The value of a good is the untaxed :guilabel:`Subtotal` (:guilabel:`Price` multiplied by :guilabel:`Quantity`) of an invoice line. .. _intrastat/partner: Partner configuration ===================== Two fields from the partner's **contact form** are used with Intrastat: :guilabel:`VAT` and :guilabel:`Country`. The country can be :ref:`manually set ` on the invoice or bill. Generate the Intrastat report ============================= Generate the report by going to :menuselection:`Accounting --> Reporting --> Audit Reports: Intrastat Report`. It is automatically computed based on the :ref:`default configuration ` and the information on the :ref:`products `, :ref:`invoices and bills `, and :ref:`partners `. Export the report as a PDF, XLSX, or XML file to submit it to your legal administration. Each report line refers to a single invoice line and contains the following information: - Invoice or bill reference number; - :guilabel:`System`, which is a code automatically generated depending on whether the document is an invoice (dispatch) or a bill (arrival); - :ref:`Country `, which is the vendor's country for arrivals and the customer's country for dispatches; - :ref:`Transaction Code `; - :ref:`Region Code ` (if your company is located in Belgium); - :ref:`Commodity Code `; - :ref:`Origin Country `; - :ref:`Partner VAT `; - :ref:`Transport Code `; - :ref:`Value `, which is always expressed in EUR even if the original invoice or bill used another currency.