150 lines
5.2 KiB
ReStructuredText
150 lines
5.2 KiB
ReStructuredText
========================
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Manage your fixed assets
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========================
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The "Assets" module allows you to keep track of your fixed assets like
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machinery, land and building. The module allows you to generate monthly
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depreciation entries automatically, get depreciation board, sell or
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dispose assets and perform reports on your company assets.
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As an example, you may buy a car for $36,000 (gross value) and you plan
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to amortize it over 36 months (3 years). Every months (periodicity),
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Odoo will create a depreciation entry automatically reducing your assets
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value by $1,000 and passing $1,000 as an expense. After 3 years, this
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assets accounts for $0 (salvage value) in your balance sheet.
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The different types of assets are grouped into "Assets Types" that
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describe how to deprecate an asset. Here are two examples of assets
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types:
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- Building: 10 years, yearly linear depreciation
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- Car: 5 years, monthly linear depreciation
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Configuration
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=============
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Install the Asset module
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------------------------
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Start by *installing the Asset module.*
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Once the module is installed, you should see two new menus in the
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accounting application:
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- :menuselection:`Adviser --> Assets`
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- :menuselection:`Configuration --> Asset Types`
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Before registering your first asset, you must :ref:`define your Asset
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Types <accounting/adviser/assets_management/defining>`.
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.. _accounting/adviser/assets_management/defining:
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Defining Asset Types
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--------------------
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Asset type are used to configure all information about an assets: asset
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and deprecation accounts, amortization method, etc. That way, advisers
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can configure asset types and users can further record assets without
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having to provide any complex accounting information. They just need to
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provide an asset type on the supplier bill.
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You should create asset types for every group of assets you frequently
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buy like "Cars: 5 years", "Computer Hardware: 3 years". For all other
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assets, you can create generic asset types. Name them according to the
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duration of the asset like "36 Months", "10 Years", ...
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To define asset types, go to :menuselection:`Configuration --> Asset
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Types`
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.. image:: media/image01.png
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:align: center
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Create assets manually
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======================
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To register an asset manually, go to the menu :menuselection:`Adviser
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--> Assets`.
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.. image:: media/image08.png
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:align: center
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Once your asset is created, don't forget to Confirm it. You can also
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click on the Compute Depreciation button to check the depreciation board
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before confirming the asset.
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.. tip::
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if you create asset manually, you still need to create the supplier
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bill for this asset. The asset document will only produce the
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depreciation journal entries, not those related to the supplier
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bill.
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Explanation of the fields:
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.. demo:fields:: account_asset.action_account_asset_asset_form
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.. demo:action:: account_asset.action_account_asset_asset_form
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Try creating an *Asset* in our online demonstration
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Create assets automatically from a supplier bill
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================================================
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Assets can be automatically created from supplier bills. All you need to
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do is to set an asset category on your bill line. When the user will
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validate the bill, an asset will be automatically created, using the
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information of the supplier bill.
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.. image:: media/image09.png
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Depending on the information on the asset category, the asset will be
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created in draft or directly validated\ *.* It's easier to confirm
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assets directly so that you won't forget to confirm it afterwards.
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(check the field *Skip Draft State* on *Asset Category)* Generate assets
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in draft only when you want your adviser to control all the assets
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before posting them to your accounts.
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.. tip:: if you put the asset on the product, the asset category will
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automatically be filled in the supplier bill.
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How to depreciate an asset?
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===========================
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Odoo will create depreciation journal entries automatically at the right
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date for every confirmed asset. (not the draft ones). You can control in
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the depreciation board: a green bullet point means that the journal
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entry has been created for this line.
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But you can also post journal entries before the expected date by
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clicking on the green bullet and forcing the creation of related
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depreciation entry.
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.. image:: media/image11.png
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:align: center
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.. note:: In the Depreciation board, click on the red bullet to post
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the journal entry. Click on the :guilabel:`Items` button on
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the top to see the journal entries which are already posted.
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How to modify an existing asset?
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================================
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- Click on :guilabel:`Modify Depreciation`
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- Change the number of depreciation
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Odoo will automatically recompute a new depreciation board.
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How to record the sale or disposal of an asset?
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===============================================
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If you sell or dispose an asset, you need to deprecate completly this
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asset. Click on the button :guilabel:`Sell or Dispose`. This action
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will post the full costs of this assets but it will not record the
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sales transaction that should be registered through a customer
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invoice.
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.. todo:: → This has to be changed in Odoo: selling an asset should:
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#. remove all "Red" lines
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#. create a new line that deprecate the whole residual value
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