147 lines
4.7 KiB
ReStructuredText
147 lines
4.7 KiB
ReStructuredText
=================================
|
|
How to manage a financial budget?
|
|
=================================
|
|
|
|
Overview
|
|
========
|
|
|
|
Managing budgets is an essential part of running a business. It allows
|
|
you to measure your actual financial performance against the planned
|
|
one. Odoo manages its budgets using both General and Analytic Accounts.
|
|
|
|
We will use the following example to illustrate. We just started a
|
|
project with Smith&Co and we would like to budget the incomes and
|
|
expenses of that project. We plan to have a revenue of 1000 and we don't
|
|
want to spend more than 700.
|
|
|
|
Configuration
|
|
=============
|
|
|
|
First we need to install the relevant apps to use budgeting. The main
|
|
module is the accounting app. Go in the app module and install the
|
|
**Accounting and Finance** app.
|
|
|
|
.. image:: media/budget01.png
|
|
:align: center
|
|
|
|
Further configuration is as well necessary. Go to :menuselection:`Accounting
|
|
module --> Configuration --> Settings` and enable the **Budget
|
|
management** feature
|
|
|
|
.. image:: media/budget02.png
|
|
:align: center
|
|
|
|
Budgetary Positions
|
|
-------------------
|
|
|
|
Budgetary positions are the general accounts for which you want to keep
|
|
budgets (typically expense or income accounts). They need to be defined
|
|
so Odoo can know it which accounts he needs to go get the budget
|
|
information. Some might be already installed with your chart of
|
|
accounts.
|
|
|
|
To define the positions enter the :menuselection:`Accounting module --> Configuration -->
|
|
Budgetary Positions`.
|
|
|
|
For our example we need to define what accounts relates to our project's
|
|
expenses. Create a position and add items to select the accounts.
|
|
|
|
.. image:: media/budget03.png
|
|
:align: center
|
|
|
|
In this case we select the three relevant accounts used wherein we will
|
|
book our expenses.
|
|
|
|
.. image:: media/budget04.png
|
|
:align: center
|
|
|
|
Click on *Select*.
|
|
|
|
.. image:: media/budget05.png
|
|
:align: center
|
|
|
|
Save the changes to confirm your Budgetary position.
|
|
|
|
Repeat this steps to create a revenue budgetary position. Only in this
|
|
case select the relevant income accounts.
|
|
|
|
Analytical account
|
|
------------------
|
|
|
|
Odoo needs to know which costs or
|
|
expenses are relevant to a specified budget. To do so we need to link
|
|
our invoices and expenses to a defined analytical account. Create an
|
|
analytical account by entering the Accounting module and clicking
|
|
:menuselection:`Advisers --> Analytic Accounts --> Open Charts`. Create a new Account
|
|
called Smith&Co project and select the related partner.
|
|
|
|
.. image:: media/budget06.png
|
|
:align: center
|
|
|
|
Set a budget
|
|
============
|
|
|
|
Let's now set our targets for our budget. We specified that we expect to
|
|
gain 1000 with this project and we would like not to spend more than
|
|
700.
|
|
|
|
To set those targets, enter the accounting app, select :menuselection:`Advisers -->
|
|
Budgets` and create a new Budget.
|
|
|
|
We have to give a name to the budget. In this case we'll call it "Smith
|
|
Project". Select the period wherein the budget will be applicable. Next
|
|
add an item to specify your targets in the Budget Line.
|
|
|
|
.. image:: media/budget07.png
|
|
:align: center
|
|
|
|
Select the Budgetary Position related to the Budget Line. In other
|
|
words, select the position that points to the accounts you want to
|
|
budget. In this case we will start with our 700 maximum charge target.
|
|
Select the "Cost" Budgetary Position and specify the Planned Amount.
|
|
As we are recording a cost, we need to specify a **negative amount**.
|
|
Finally, select the corresponding analytic account.
|
|
|
|
.. image:: media/budget08.png
|
|
:align: center
|
|
|
|
Click on **Save & new** to input the revenue budget. The Budgetary
|
|
Position is Revenue and the Planned Amount is 1000. Save and close
|
|
|
|
You'll need to **Confirm** and **Approve** the budget.
|
|
|
|
Check your budget
|
|
=================
|
|
|
|
You can check your budget at any time. To see the evolution, let's book
|
|
some Invoices and Vendors Bills.
|
|
|
|
.. tip::
|
|
|
|
if you use analytical accounts remember that you need to specify the account in the invoice and / or purchase line.
|
|
|
|
.. seealso::
|
|
|
|
for more information about booking invoices and purchase orders see:
|
|
|
|
* :doc:`../../receivables/customer_invoices/overview`
|
|
* :doc:`../../../purchase/overview/process/from_po_to_invoice`
|
|
|
|
Go back in the budget list and find the Smith Project.
|
|
|
|
Via the analytical account, Odoo can account the invoice lines and
|
|
purchase lines booked in the accounts and will display them in the
|
|
**Practical Amount** column.
|
|
|
|
.. image:: media/budget09.png
|
|
:align: center
|
|
|
|
.. note::
|
|
|
|
The theoretical amount represents the amount of money you theoretically could
|
|
have spend / should have received in function of the date. When your budget
|
|
is 1200 for 12 months (january to december), and today is 31 of january, the
|
|
theoretical amount will be 1000, since this is the actual amount that could
|
|
have been realised.
|
|
|