20bd9b1780
task-3518648 closes odoo/documentation#11206 Signed-off-by: Audrey Vandromme (auva) <auva@odoo.com>
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8.1 KiB
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191 lines
8.1 KiB
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========
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Payments
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========
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In Odoo, payments can either be automatically linked to an invoice or bill or be stand-alone records
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for use at a later date:
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- If a payment is **linked to an invoice or bill**, it reduces/settles the amount due on the
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invoice. Multiple payments on the same invoice are possible.
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- If a payment is **not linked to an invoice or bill**, the customer has an outstanding credit with
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the company, or the company has an outstanding debit with a vendor. Those outstanding amounts
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reduce/settle unpaid invoices/bills.
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.. seealso::
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- :doc:`Internal transfers <payments/internal_transfers>`
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- :doc:`bank/reconciliation`
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- `Odoo Tutorials: Bank Configuration
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<https://www.odoo.com/slides/slide/bank-configuration-6832>`_
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.. _accounting/payments/from-invoice-bill:
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Registering payment from an invoice or bill
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===========================================
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When clicking :guilabel:`Register payment` in a customer invoice or vendor bill, it generates a new
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journal entry and changes the amount due according to the payment amount. The counterpart is
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reflected in an :ref:`outstanding <bank/outstanding-accounts>` **receipts** or **payments** account.
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At this point, the customer invoice or vendor bill is marked as :guilabel:`In payment`. Then, when
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the outstanding account is reconciled with a bank transaction line, the invoice or vendor bill
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changes to the :guilabel:`Paid` status.
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The :icon:`fa-info-circle` information icon next to the payment line displays more
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information about the payment. To access additional information, such as the related journal, click
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:guilabel:`View`.
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.. image:: payments/information-icon.png
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:alt: See detailed information of a payment.
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.. note::
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- The customer invoice or vendor bill must be in the :guilabel:`Posted` status to register the
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payment.
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- If a payment is unreconciled, it still appears in the books but is no longer linked to the
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invoice.
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- If a payment is (un)reconciled in a different currency, a journal entry is automatically
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created to post the currency exchange gains/losses (reversal) amount.
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- If a payment is (un)reconciled and an invoice with cash-basis taxes, a journal entry is
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automatically created to post the cash-basis tax (reversal) amount.
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.. tip::
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If the main bank account is set as an :ref:`outstanding account
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<bank/outstanding-accounts>`, and the payment is registered in Odoo (not through a related
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bank transaction), invoices and bills are directly registered as :guilabel:`Paid`.
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.. _accounting/payments/not-tied:
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Registering payments not tied to an invoice or bill
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===================================================
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When a new payment is registered via :menuselection:`Customers / Vendors --> Payments`, it is not
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directly linked to an invoice or bill. Instead, the account receivable or the account payable is
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matched with the **outstanding account** until it is manually matched with its related invoice or
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bill.
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.. _accounting/payments/matching-invoices-bills:
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Matching invoices and bills with payments
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-----------------------------------------
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A blue banner appears when validating a new invoice/bill and an **outstanding payment** exists for
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this specific customer or vendor. To match it with the invoice or bill, click :guilabel:`ADD`
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under :guilabel:`Outstanding Credits` or :guilabel:`Outstanding Debits`.
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.. image:: payments/add-option.png
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:alt: Shows the ADD option to reconcile an invoice or a bill with a payment.
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The invoice or bill is now marked as :guilabel:`In payment` until it is reconciled with its
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corresponding bank transaction.
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.. _accounting/payments/group-payments:
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Group payments
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--------------
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Group payments allow combining outgoing and incoming payments from the same contact into a single
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payment to simplify the process and improve payment usability. To register a group payment:
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#. Go to :menuselection:`Accounting --> Customers --> Invoices/Credit Notes` or
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:menuselection:`Accounting --> Vendors --> Bills/Refunds`.
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#. Select the relevant invoices/credit notes or bills/refunds linked to a specific contact.
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#. Click the :icon:`fa-cog` (:guilabel:`Action menu`) icon and select :guilabel:`Register Payment`.
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#. In the :guilabel:`Register Payment` window, select the :guilabel:`Journal`, the
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:guilabel:`Payment Method`, and the :guilabel:`Payment Date`.
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#. Enable the :guilabel:`Group Payments` option and click :guilabel:`Create payment`.
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The invoices or bills are now marked as :guilabel:`In payment` until they are reconciled with the
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corresponding bank transactions. The credit notes or refunds are marked as :guilabel:`Paid`.
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.. _accounting/payments/batch-payments:
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Batch payments
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--------------
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Batch payments allow grouping payments from multiple contacts to ease
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:doc:`reconciliation <bank/reconciliation>`. They are also useful when depositing :doc:`checks
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<payments/checks>` to the bank or for :doc:`SEPA payments <payments/pay_sepa>`. To do so, go to
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:menuselection:`Accounting --> Customers --> Batch Payments` or :menuselection:`Accounting -->
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Vendors --> Batch Payments`. In the list view of payments, to group several payments in a
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batch, select them and click :menuselection:`Action --> Create Batch Payment`.
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.. seealso::
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- :doc:`payments/batch`
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- :doc:`payments/batch_sdd`
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.. _accounting/payments/matching:
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Payments matching
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-----------------
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The :guilabel:`Payments matching` tool opens all unreconciled customer invoices or vendor bills and
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allows them to be processed individually, matching all payments and invoices in one place. Go to the
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:guilabel:`Accounting Dashboard`, click the :icon:`fa-ellipsis-v` (:guilabel:`dropdown menu`)
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button from the :guilabel:`Customer Invoices` or :guilabel:`Vendor Bills` journals, and select
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:guilabel:`Payments Matching`, or go to :menuselection:`Accounting --> Accounting -->
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Reconciliation`.
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.. image:: payments/payments-journal.png
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:alt: Payments matching menu in the drop-down menu.
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.. note::
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During the :doc:`reconciliation <bank/reconciliation>`, if the sum of the debits and credits does
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not match, there is a remaining balance. This either needs to be reconciled at a later date or
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written off directly.
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.. _accounting/payments/batch-payments-matching:
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Batch payments matching
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-----------------------
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Use the batch reconciliation feature to reconcile several outstanding payments or invoices
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simultaneously for a specific customer or vendor. Go to :menuselection:`Accounting --> Reporting -->
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Aged Receivable / Aged Payable`. All transactions that have not yet been reconciled for that
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contact are visible, and when a customer or vendor is selected, the :guilabel:`Reconcile` option is
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displayed.
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.. image:: payments/reconcile-option.png
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:alt: See the reconcile option.
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.. _accounting/payments/partial-payment:
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Registering a partial payment
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=============================
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To register a partial payment, click on :guilabel:`Register Payment` from the related invoice or
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bill. In the case of a partial payment (when the :guilabel:`Amount` paid is less than the total
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remaining amount on the invoice or the bill), the :guilabel:`Payment Difference` field displays the
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outstanding balance. There are two options:
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- :guilabel:`Keep open`: Keep the invoice or the bill open and mark it with a :guilabel:`Partial`
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banner;
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- :guilabel:`Mark as fully paid`: Select an account in the :guilabel:`Post Difference In` field and
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change the :guilabel:`Label` if needed. A journal entry will be created to balance the accounts
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payable or receivable with the selected account.
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.. image:: payments/partial-payment.png
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:alt: register a partial payment
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.. _accounting/payments/reconciling-payments:
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Reconciling payments with bank transactions
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===========================================
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Once a payment has been registered, the status of the invoice or bill is :guilabel:`In payment`. The
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next step is :doc:`reconciling <bank/reconciliation>` it with the related bank transaction line to
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finalize the payment workflow and mark the invoice or bill as :guilabel:`Paid`.
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.. toctree::
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:titlesonly:
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payments/online
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payments/checks
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payments/batch
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payments/batch_sdd
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payments/follow_up
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payments/internal_transfers
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payments/pay_sepa
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payments/pay_checks
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payments/forecast
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