8744243175
task-3518648 closes odoo/documentation#11607 Signed-off-by: Audrey Vandromme (auva) <auva@odoo.com>
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5.0 KiB
ReStructuredText
120 lines
5.0 KiB
ReStructuredText
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============
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Vendor bills
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============
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In Odoo, we can register vendor bills **manually** or **automatically**, while the
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**Aged Payable report** provides an overview of all outstanding bills to help us pay the correct
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amounts on time.
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.. seealso::
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- Tutorial `Registering a vendor bill <https://www.odoo.com/slides/slide/registering-a-vendor-bill-1683?fullscreen=1>`_
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- :doc:`/applications/inventory_and_mrp/purchase/manage_deals/manage`
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Bill creation
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=============
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Manually
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--------
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Create a vendor bill manually by going to :menuselection:`Accounting --> Vendors --> Bills` and
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clicking :guilabel:`Create`.
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Automatically
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-------------
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Vendor bills can be automatically created by **sending an email** to an :ref:`email alias
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<invoice-digitization/email-alias>` associated with the purchase journal, or by **uploading a PDF**
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in :menuselection:`Accounting --> Vendors --> Bills` and then clicking :guilabel:`Upload`.
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Bill completion
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===============
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Whether the bill is created manually or automatically, make sure the following fields are
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appropriately completed:
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- :guilabel:`Vendor`: Odoo automatically fills some information based on the vendor's registered
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information, previous purchase orders, or bills.
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- :guilabel:`Bill Reference`: add the sales order reference provided by the vendor and is used to do
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the :ref:`matching <accounting/payments/payments-matching>` when you receive the products.
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- :guilabel:`Auto-Complete`: select a past bill/purchase order to automatically complete the
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document. The :guilabel:`Vendor` field should be completed prior to completing this field.
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- :guilabel:`Bill Date`: is the issuance date of the document.
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- :guilabel:`Accounting Date`: is the date on which the document is registered in your accounting.
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- :guilabel:`Payment Reference`: when registering the payment, it is automatically indicated in the
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:guilabel:`Memo` field.
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- :guilabel:`Recipient Bank`: to indicate to which account number the payment has to be made.
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- :guilabel:`Due Date` or :guilabel:`Terms` to pay the bill.
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- :guilabel:`Journal`: select in which journal the bill should be recorded and the :doc:`Currency
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<get_started/multi_currency>`.
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.. image:: vendor_bills/bill-completion.png
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:alt: filling the vendor bill
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.. note::
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- Bills can be :doc:`digitized <vendor_bills/invoice_digitization>` for
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automatic completion by clicking :guilabel:`Send for Digitization`.
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- If you upload the bill, the PDF document is displayed on the right of the screen, allowing you
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to easily fill in the bill information.
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Bill confirmation
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=================
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Click :guilabel:`Confirm` when the document is completed. The status of your document changes to
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:guilabel:`Posted` and a journal entry is generated based on the configuration on the invoice.
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.. note::
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Once confirmed, it is no longer possible to update it. Click :guilabel:`Reset to draft` if
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changes are required.
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Bill Payment
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============
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Upon payment of the vendor bill, click on :guilabel:`Register Payment` to open a new payment window.
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Select the :guilabel:`Journal`, the :guilabel:`Payment Method`, the :guilabel:`Amount` you wish to
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pay (full or partial payment), and the :guilabel:`Currency`. In the case of a partial payment (when
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the :guilabel:`Amount` paid is less than the total remaining amount on the vendor bill), the
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:guilabel:`Payment Difference` field displays the outstanding balance.
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You have two options:
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- :guilabel:`Keep open`: to keep the bill open and mark it with a :guilabel:`Partial` banner;
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- :guilabel:`Mark as fully paid`: In this case, select an account in the
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:guilabel:`Post Difference In` field and change the :guilabel:`Label` if needed. A journal entry
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will be created to balance the account receivable with the selected account.
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.. image:: vendor_bills/partial-payment.png
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:alt: register a partial payment
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The :guilabel:`Memo` field is filled automatically if the :guilabel:`Payment Reference` has been
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set correctly in the vendor bill. If the field is empty, select the vendor invoice number as a
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reference.
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Once confirmed, an :guilabel:`In Payment` banner appears on the bill until it is :doc:`reconciled
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<bank/reconciliation>`.
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Aged payable report
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===================
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To get an overview of your open vendor bills and their related due dates, you can use the
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**Aged Payable report**. Go to :menuselection:`Accounting --> Reporting --> Partner Reports: Aged
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payable`.
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Click on a vendor's name to open up the details of all outstanding bills, the amounts due, the due
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dates, etc.
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.. Note::
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- By clicking the :guilabel:`Save` button, you can export the information available on the screen
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as a PDF or XLSX file and save it in the folder of your choice.
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- You might receive several bills for the same purchase order if your vendor is in back-order and
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is sending you invoices as they ship the products, or if your vendor is sending you a partial
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bill or asking for a deposit.
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.. toctree::
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:titlesonly:
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vendor_bills/invoice_digitization
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vendor_bills/assets
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vendor_bills/deferred_expenses
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