69 lines
2.8 KiB
ReStructuredText
69 lines
2.8 KiB
ReStructuredText
======================================================
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When should I use supplier bills or purchase receipts?
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======================================================
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Purchase receipts are different than vendor bills. Vendor bills are
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requests for payment. If I issue a Purchase Order my vendor will in most
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business cases send me a Vendor Bill. Depending on his invoice policy I
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then have a defined amount of time to pay the Bill. A Purchase receipts
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are confirmations of received payments. They are my day-to-day ticket
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receipts.
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From an accounting point of view this makes a difference as a Vendor
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Bill will first credit a debt account before reconciling with the bank
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account. On the other hand we usually immediately pay the purchase
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receipts, which means no debt account is necessary.
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Moreover purchase receipts can have a different tax amount per product
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line, as vendors bills apply one tax amount over the entire bill.
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If my company's bank account is used to pay for goods where only a
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purchase receipt are issued I should use the purchase receipts function
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in Odoo to handle them in accounting.
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Let's take the following example: we need to buy tea for our
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customers from a local tea store that doesn't issue bills. We go every
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week buy 50 euros worth of tea and a teapot worth 20 euros. We pay with
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the company's bank account.
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Configuration
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=============
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To handle purchase receipts in Odoo one module and one app has to be
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installed. Go into the app module and install the accounting app.
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.. image:: ./media/bill01.png
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:align: center
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Then, go in the search bar, delete the default module search, and search
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for "purchase". Install the **Sale & Purchase Vouchers** module.
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.. image:: ./media/bill02.png
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:align: center
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Register a receipt
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===================
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By installing the **Sale & Purchase Vouchers** I've made the new
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**Purchase Receipts** drop down menu visible in the accounting app.
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To import our 50 euros worth of tea purchase receipt, enter the
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accounting app, select :menuselection:`Purchases --> Purchase Receipts`.
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Create a new Purchase Receipt and fill in all the necessary information.
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Note that you have the choice in the Payment field between **Pay Later**
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or **Pay Now**. It's a significant difference as Pay Later will generate
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a debt accounting entry whereas Pay Now will immediately credit the Bank
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account.
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In most cases you immediately pay, we will thus select the Pay Directly
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option. Add the products, the related account and the appropriate taxe.
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For the example we suppose the tea is a 12% taxe and the Tea Pott 21%.
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.. image:: ./media/bill03.png
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:align: center
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Validate the Purchase Receipt to post it. Don't forget you need to
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:doc:`reconcile payments <../../bank/reconciliation/use_cases>` in order to
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completely close the transaction in your accounting.
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