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4.4 KiB
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131 lines
4.4 KiB
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What are the different ways to record a payment?
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In Odoo, a payment can either be linked directly to an invoice or be a
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stand alone record for use on a later date:
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- If a payment is linked to an invoice, it reduces the amount due of
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the invoice. You can have multiple payments linked to the same
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invoice.
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- If a payment is not linked to an invoice, the customer has an
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outstanding credit with your company, or your company as an
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outstanding balance with a vendor. You can use this outstanding
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credit/debit to pay future invoices or bills.
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Paying an invoice
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=================
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If you register a payment on a customer invoice or a vendor bill, the
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payment is automatically reconciled with the invoice reducing the amount
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due.
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.. image:: ./media/recording01.png
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:align: center
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The green icon near the payment line will display more information about
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the payment. From there you can choose to open the journal entry or
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reconcile the payment.
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.. note::
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If you unreconcile a payment, it is still registered in your books but not
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linked to the specific invoice any longer. If you unreconcile a payment in a
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different currency, Odoo will create a journal entry to reverse the Currency
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Exchange Loss/Gain posted at the time of reconciliation.
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Payments not tied to an invoice
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===============================
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Registering a payment
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---------------------
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In the Accounting application, you can create a new payment from the
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Sales menu (register a customer payment) or the Purchases menu (pay a
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vendor). If you use these menus, the payment is not linked to an
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invoice, but can easily be reconciled on an invoice later on.
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.. image:: ./media/recording02.png
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:align: center
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When registering a new payment, you must select a customer or vendor,
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the payment method, and the amount of the payment. The currency of the
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transaction is defined by the payment method. If the payment refers to a
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document (sale order, purchase order or invoice), set the reference of
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this document in the memo field.
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Once confirmed, a journal entry will be posted reflecting the
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transaction just made in the accounting application.
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Reconciling invoice payments
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----------------------------
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The easiest way of reconciling a payment with an invoice is to do so on
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the invoice directly.
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When validating a new invoice, Odoo will warn you that an outstanding
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payment for this customer or vendor is available. In this case, you can
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reconcile this payment to the invoice near the totals at the bottom,
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under "Outstanding Payments".
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.. image:: ./media/recording03.png
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:align: center
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Reconciling all your outstanding payments and invoices
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------------------------------------------------------
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If you want to reconcile all outstanding payments and invoices at once
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(instead of doing so one by one), you can use the batch reconciliation
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feature within Odoo.
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The batch reconciliation feature is available from the dashboard on the
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Customer Invoices card and the Vendor Bills card for reconciling
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Accounts Receivable and Payable, respectively.
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.. image:: ./media/recording04.png
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:align: center
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The payments matching tool will open all unreconciled customers or
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vendors and will give you the opportunity to process them all one by
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one, doing the matching of all their payments and invoices at once.
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.. image:: ./media/recording05.png
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:align: center
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During the reconciliation, if the sum of the debits and credits do not
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match, it means there is still a remaining balance that either needs to
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be reconciled at a later date, or needs to be written off directly.
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Transferring money from one bank account to another
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===================================================
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Just like making a customer or vendor payment, you transfer cash
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internally between your bank accounts from the dashboard or from the
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menus up top.
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.. image:: ./media/recording06.png
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:align: center
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This will take you to the same screen you have for receiving and making
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payments.
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.. image:: ./media/recording07.png
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:align: center
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.. note::
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When making an internal transfer from one bank account to another, select
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the bank you want to apply the transfer from in the dashboard, and in the
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register payments screen, you select the transfer to account. Do not go
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through this process again in the other bank account or else you will end up
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with two journal entries for the same transaction.
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.. seealso::
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* :doc:`credit_cards`
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* :doc:`paypal`
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* :doc:`check`
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* :doc:`followup`
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