e10581ef6e
*: accounting, inventory, purchase As these buttons points to demo.odoo.com, it is outdated very quickly and leads to weird results were a button on the 10.0 documentation points to demo.odoo.com that runs 13.0 or no longer exists.
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4.1 KiB
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124 lines
4.1 KiB
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=============
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Pay by Checks
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=============
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Once you decide to pay a supplier bill, you can select to pay by check.
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Then, at the end of the day, the manager can print all checks by batch.
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Finally, the bank reconciliation process will match the checks you sent
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to suppliers with actual bank statements.
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Configuration
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=============
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Install the required module
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---------------------------
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To record supplier payments by checks, you must install the **Check
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Writing** module. This module handle the process of recording checks in
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Odoo. Others modules are necessary to print checks, according to the
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country. As an example, the **U.S. Check Printing** module is required to
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print U.S. checks.
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.. note::
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According to your country and the chart of account you use, those
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modules may be installed by default. (example: United States users have
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nothing to install, it's configured by default).
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Activate checks payment methods
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-------------------------------
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In order to allow payments by checks, you must activate the payment
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method on related bank journals. From the accounting dashboard (the
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screen you get when you enter the accounting application), click on your bank
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account on :menuselection:`More --> Settings` option. On the
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**Payment Method** field, set **Check**.
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.. image:: ./media/check01.png
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:align: center
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Compatible check stationery for printing checks
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===============================================
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United States
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-------------
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For the United States, Odoo supports by default the check formats of:
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- **Quickbooks & Quicken**: check on top, stubs in the middle and bottom
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- **Peachtree**: check in the middle, stubs on top and bottom
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- **ADP**: check in the bottom, and stubs on the top.
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It is also possible to customize your own check format through customizations.
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Pay a supplier bill with a check
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================================
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Paying a supplier with a check is done in three steps:
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1. registering a payment you'd like to do on the bill
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2. printing checks in batch for all registered payments
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3. reconcile bank statements
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Register a payment by check
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---------------------------
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To register a payment on a bill, open any supplier bill from the menu
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:menuselection:`Purchases --> Vendor Bills`. Once the supplier bill is
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validated, you can register a payment. Set the **Payment Method** to **Check**
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and validate the payment dialog.
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.. image:: ./media/check02.png
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:align: center
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Print checks
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------------
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From the accounting dashboard, on your bank account, you should see a
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link "X checks to print". Click on this link and you will get the list
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of all checks that are not printed yet. From this screen, you can print
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all checks in batch or review them one by one.
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If you want to review every payment one by one before printing the
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check, open on the payment and click on **Print Check** if you accept it. A dialog
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will ask you the number of the check. It automatically proposes you the
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next number, but you can change it if it does not match your next check
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number.
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To print all checks in batch, select all payments from the list view and
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Print Check from the top "print" menu.
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.. image:: ./media/check03.png
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:align: center
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Reconcile bank statements
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-------------------------
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Once you process your bank statement, when the check is credited from
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your bank account, Odoo will propose you automatically to match it with
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the payment. This will mark the payment as **Reconciled**.
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.. tip::
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To review checks that have not been credited, open the list of
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payments and filter on the Sent state. Review those payments that have a
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date more than 2 weeks ago.
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Pay anything with a check
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=========================
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You can register a payment that is not related to a supplier bill. To do
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so, use the top menu :menuselection:`Purchases --> Payments`. Register your
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payment and select a payment method by check.
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If you pay a specific supplier bill, put the reference of the bill in
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the **Memo** field.
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.. image:: ./media/check04.png
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:align: center
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Once your payment by check is registered, don't forget to **Confirm** it.
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Once confirmed, you can use **Print Check** directly or follow the preceding
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flow to print checks in batch:
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- `Print checks`_
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- `Reconcile bank statements`_
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