bbe3b78352
- new version doc about batch deposit of checks - redirection - /bank/misc/batch.rst -> /receivables/customer_payments/batch.rst
100 lines
4.1 KiB
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100 lines
4.1 KiB
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==================================================
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Batch Payments: Batch Deposits (checks, cash etc.)
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==================================================
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A **Batch Deposit** groups multiple payments in a single batch. This allows you to deposit several
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payments into your bank account with a single transaction. This is particularly useful to deposit
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cash and checks.
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This feature allows you to list several customer payments and print a **deposit slip**. This ticket
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contains the details of the transactions and a reference to the batch deposit. You can then select
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this reference during a bank reconciliation to match the single bank statement line with all the
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transactions listed in the batch deposit.
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Configuration
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=============
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To activate the feature, go to :menuselection:`Accounting --> Configuration --> Settings -->
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Customer Payments`, activate **Batch Payments**, and click on *Save*.
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Payment Method Types
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--------------------
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To record new payments as part of a Batch Deposit, you have to configure first the Journal on which
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you record them.
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To do so, go to :menuselection:`Accounting --> Configuration --> Journals`, open the Journal
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you want to edit, click on *Edit*, and open the *Advanced Settings* tab. In the *Payment Method
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Types* section, enable **Batch Deposit**, and click on *Save*.
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.. image:: media/batch-journal-settings.png
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:align: center
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:alt: Payment Method Types in a journal's advanced settings
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.. note::
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Your main bank accounts are automatically configured to process batch payments when you activate
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the feature.
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Deposit multiple payments in batch
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==================================
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Record payments to deposit in batch
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-----------------------------------
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:doc:`Register the payments <recording>` on the bank account on which you plan to deposit them by
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opening the *Customer Invoice* for which you received a payment, and clicking on *Register Payment*.
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There, select the appropriate Journal linked to your bank account and select *Batch Deposit* as
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Payment Method.
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.. image:: media/batch-register-payment.png
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:align: center
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:alt: Registering a customer payment as part of a Batch Deposit in Odoo Accounting
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Do this step for all checks or payments you want to process in batch.
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.. note::
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Make sure to write the payment reference in the **Memo** field.
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Add payments to a Batch Deposit
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-------------------------------
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To add the payments to a Batch Deposit, go to :menuselection:`Accounting --> Customers --> Batch
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Payments`, and click on *Create*. Next, select the Bank and Payment Method, then click on *Add a
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line*.
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.. image:: media/batch-new-inbound.png
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:align: center
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:alt: Filling out a new Inbound Batch Payment form on Odoo Accounting
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Select all payments to include in the current Batch Deposit and click on *Select*. You can also
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record a new payment and add it to the list by clicking on *Create*.
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.. image:: media/batch-payments-selection.png
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:align: center
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:alt: Selection of all payments to include in the Batch Deposit
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Once done, click on *Validate* to finalize your Batch Deposit. You can then click on *Print* to
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download a PDF file to include with the deposit slip that the bank usually requires to fill out.
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Bank Reconciliation
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-------------------
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Once the bank statements are on your database, you can reconcile the bank statement line with the
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*Batch Payment* reference. To do so, start your **Bank Reconciliation** by going to your Accounting
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dashboard and clicking on *Reconcile Items* on the related bank account. At the bank statement line,
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click on *Choose counterpart or Create Write-off* to display more options, open the *Batch Payments*
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tab, and select your Batch Payment. All related payments are automatically added.
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.. note::
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The *Batch Payments* tab won't appear if a Partner is selected for this bank statement line.
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.. image:: media/batch-bank-reconciliation.png
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:align: center
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:alt: Reconciliation of the Batch Payment with all its transactions
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If a check, or a payment, couldn't be processed by the bank and is missing, remove the related
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payment before validating the bank reconciliation.
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.. seealso::
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- :doc:`recording`
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- :doc:`batch_sdd` |