beb10a0649
Internal transfers are now handled via reconciliation model button instead of through payments. This PR moves the internal transfers documentation from the Payments section to the Bank section and updates it to reflect the process in 18.0.
task-4331744
closes odoo/documentation#11777
X-original-commit: cc6306277b
Signed-off-by: Audrey Vandromme (auva) <auva@odoo.com>
Signed-off-by: Dallas Dean (dade) <dade@odoo.com>
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========
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Payments
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========
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In Odoo, payments can either be automatically linked to an invoice or bill or be stand-alone records
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for use at a later date:
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- If a payment is **linked to an invoice or bill**, it reduces/settles the amount due on the
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invoice. Multiple payments on the same invoice are possible.
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- If a payment is **not linked to an invoice or bill**, the customer has an outstanding credit with
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the company, or the company has an outstanding debit with a vendor. Those outstanding amounts
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reduce/settle unpaid invoices/bills.
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.. seealso::
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- :doc:`Internal transfers <bank/internal_transfers>`
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- :doc:`bank/reconciliation`
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- `Odoo Tutorials: Bank Configuration
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<https://www.odoo.com/slides/slide/bank-configuration-6832>`_
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.. _accounting/payments/from-invoice-bill:
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Registering payment from an invoice or bill
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===========================================
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When clicking :guilabel:`Register payment` in a customer invoice or vendor bill, it generates a new
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journal entry and changes the amount due according to the payment amount. The counterpart is
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reflected in an :ref:`outstanding <accounting/bank/outstanding-accounts>` **receipts** or
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**payments** account. At this point, the customer invoice or vendor bill is marked as :guilabel:`In
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payment`. Then, when the outstanding account is reconciled with a bank transaction line, the invoice
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or vendor bill changes to the :guilabel:`Paid` status.
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The :icon:`fa-info-circle` information icon next to the payment line displays more
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information about the payment. To access additional information, such as the related journal, click
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:guilabel:`View`.
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.. image:: payments/information-icon.png
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:alt: See detailed information of a payment.
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.. note::
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- The customer invoice or vendor bill must be in the :guilabel:`Posted` status to register the
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payment.
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- If a payment is unreconciled, it still appears in the books but is no longer linked to the
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invoice.
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- If a payment is (un)reconciled in a different currency, a journal entry is automatically
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created to post the currency exchange gains/losses (reversal) amount.
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- If a payment is (un)reconciled and an invoice with cash-basis taxes, a journal entry is
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automatically created to post the cash-basis tax (reversal) amount.
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.. tip::
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If the main bank account is set as an :ref:`outstanding account
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<accounting/bank/outstanding-accounts>`, and the payment is registered in Odoo (not through a
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related bank transaction), invoices and bills are directly registered as :guilabel:`Paid`.
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.. _accounting/payments/not-tied:
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Registering payments not tied to an invoice or bill
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===================================================
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When a new payment is registered via :menuselection:`Customers / Vendors --> Payments`, it is not
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directly linked to an invoice or bill. Instead, the account receivable or the account payable is
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matched with the **outstanding account** until it is manually matched with its related invoice or
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bill.
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.. _accounting/payments/matching-invoices-bills:
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Matching invoices and bills with payments
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-----------------------------------------
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A blue banner appears when validating a new invoice/bill and an **outstanding payment** exists for
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this specific customer or vendor. To match it with the invoice or bill, click :guilabel:`ADD`
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under :guilabel:`Outstanding Credits` or :guilabel:`Outstanding Debits`.
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.. image:: payments/add-option.png
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:alt: Shows the ADD option to reconcile an invoice or a bill with a payment.
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The invoice or bill is now marked as :guilabel:`In payment` until it is reconciled with its
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corresponding bank transaction.
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.. _accounting/payments/group-payments:
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Group payments
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--------------
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Group payments allow combining outgoing and incoming payments from the same contact into a single
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payment to simplify the process and improve payment usability. To register a group payment:
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#. Go to :menuselection:`Accounting --> Customers --> Invoices/Credit Notes` or
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:menuselection:`Accounting --> Vendors --> Bills/Refunds`.
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#. Select the relevant invoices/credit notes or bills/refunds linked to a specific contact.
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#. Click the :icon:`fa-cog` (:guilabel:`Action menu`) icon and select :guilabel:`Register Payment`.
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#. In the :guilabel:`Register Payment` window, select the :guilabel:`Journal`, the
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:guilabel:`Payment Method`, and the :guilabel:`Payment Date`.
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#. Enable the :guilabel:`Group Payments` option and click :guilabel:`Create payment`.
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The invoices or bills are now marked as :guilabel:`In payment` until they are reconciled with the
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corresponding bank transactions. The credit notes or refunds are marked as :guilabel:`Paid`.
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.. _accounting/payments/batch-payments:
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Batch payments
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--------------
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Batch payments allow grouping payments from multiple contacts to ease
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:doc:`reconciliation <bank/reconciliation>`. They are also useful when depositing :doc:`checks
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<payments/checks>` to the bank or for :doc:`SEPA payments <payments/pay_sepa>`. To do so, go to
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:menuselection:`Accounting --> Customers --> Batch Payments` or :menuselection:`Accounting -->
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Vendors --> Batch Payments`. In the list view of payments, to group several payments in a
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batch, select them and click :menuselection:`Action --> Create Batch Payment`.
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.. seealso::
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- :doc:`payments/batch`
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- :doc:`payments/batch_sdd`
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.. _accounting/payments/matching:
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Payments matching
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-----------------
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The :guilabel:`Payments matching` tool opens all unreconciled customer invoices or vendor bills and
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allows them to be processed individually, matching all payments and invoices in one place. Go to the
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:guilabel:`Accounting Dashboard`, click the :icon:`fa-ellipsis-v` (:guilabel:`dropdown menu`)
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button from the :guilabel:`Customer Invoices` or :guilabel:`Vendor Bills` journals, and select
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:guilabel:`Payments Matching`, or go to :menuselection:`Accounting --> Accounting -->
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Reconciliation`.
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.. image:: payments/payments-journal.png
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:alt: Payments matching menu in the drop-down menu.
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.. note::
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During the :doc:`reconciliation <bank/reconciliation>`, if the sum of the debits and credits does
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not match, there is a remaining balance. This either needs to be reconciled at a later date or
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written off directly.
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.. _accounting/payments/batch-payments-matching:
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Batch payments matching
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-----------------------
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Use the batch reconciliation feature to reconcile several outstanding payments or invoices
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simultaneously for a specific customer or vendor. Go to :menuselection:`Accounting --> Reporting -->
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Aged Receivable / Aged Payable`. All transactions that have not yet been reconciled for that
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contact are visible, and when a customer or vendor is selected, the :guilabel:`Reconcile` option is
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displayed.
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.. image:: payments/reconcile-option.png
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:alt: The batch payment reconcile option.
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.. _accounting/payments/partial-payment:
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Registering a partial payment
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=============================
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To register a partial payment, click on :guilabel:`Register Payment` from the related invoice or
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bill. In the case of a partial payment (when the :guilabel:`Amount` paid is less than the total
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remaining amount on the invoice or the bill), the :guilabel:`Payment Difference` field displays the
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outstanding balance. There are two options:
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- :guilabel:`Keep open`: Keep the invoice or the bill open and mark it with a :guilabel:`Partial`
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banner;
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- :guilabel:`Mark as fully paid`: Select an account in the :guilabel:`Post Difference In` field and
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change the :guilabel:`Label` if needed. A journal entry will be created to balance the accounts
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payable or receivable with the selected account.
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.. image:: payments/partial-payment.png
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:alt: register a partial payment
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.. _accounting/payments/reconciling-payments:
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Reconciling payments with bank transactions
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===========================================
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Once a payment has been registered, the status of the invoice or bill is :guilabel:`In payment`. The
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next step is :doc:`reconciling <bank/reconciliation>` it with the related bank transaction line to
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finalize the payment workflow and mark the invoice or bill as :guilabel:`Paid`.
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.. toctree::
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:titlesonly:
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payments/online
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payments/checks
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payments/batch
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payments/batch_sdd
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payments/follow_up
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payments/pay_sepa
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payments/pay_checks
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payments/forecast
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payments/trusted_accounts
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