89 lines
4.6 KiB
ReStructuredText
89 lines
4.6 KiB
ReStructuredText
================
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Check in and out
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================
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Odoo's *Attendances* application allows users, who are logged into the database, to check in and
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out, without needing to go into the *Attendances* application, or use a kiosk. For smaller
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companies, where every employee is also a user, this feature may be useful.
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A user can check in and/or out on the main database Odoo dashboard, or while inside any application.
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To do so, in the upper-right corner of the top main header menu, which is always visible regardless
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of what application the user is in, a :guilabel:`🔴 (red circle)` or :guilabel:`🟢 (green circle)`
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is visible. Click on the colored circle to reveal the attendance widget, enabling the user to check
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in and/or out.
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.. image:: check_in_check_out/top-menu.png
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:align: center
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:alt: Top right main menu with check in button highlighted.
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.. _attendances/check-in:
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Check in
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========
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If the attendance widget circle is red, this indicates the user is not currently checked in. Click
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the :guilabel:`🔴 (red circle)`, and the attendance widget appears, displaying a green
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:guilabel:`Check in` :icon:`fa-sign-in` button.
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.. image:: check_in_check_out/check-in.png
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:align: center
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:alt: Top right main menu with check in button highlighted.
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When the user checks in from the database, the *Attendances* app logs the location details for the
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user, including the IP Address and GPS coordinates.
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.. important::
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For the *Attendances* app to log the location details, the user must allow their computer to
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access their location information.
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If the user has not already checked in and out during the current work day, this button is the only
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visible item in the widget. If the user has previously checked in and out, a :guilabel:`Total today`
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field appears above the button, and the total amount of time that has been logged for the day
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appears in that field, in an :guilabel:`HH:MM` (hours:minutes) format.
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Click the :guilabel:`Check in` :icon:`fa-sign-in` button to check in. The :guilabel:`🔴 (red
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circle)` in the top menu changes to green, and the widget changes appearance, as well. The widget
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updates to reflect that the user has checked in, by changing the green :guilabel:`Check in`
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:icon:`fa-sign-in` button to a yellow :guilabel:`Check out` :icon:`fa-sign-out` button.
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Click anywhere on the screen to close the attendance widget.
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Check out
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=========
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If the user is checking out for the first time, :guilabel:`Since HH:MM (AM/PM)` appears at the top
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of the widget, with the time the user checked in populating the time field. Beneath that line, the
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hours and minutes that have elapsed since checking in are displayed in a :guilabel:`HH:MM` format.
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As time passes, this value is updated to reflect the hours and minutes that have passed since the
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user checked in.
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If the user has previously checked in and out, additional fields are presented. A :guilabel:`Before
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HH:MM (AM/PM)` field appears, in addition to the :guilabel:`Since HH:MM (AM/PM)` field. The times
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displayed in both of these fields match, and are populated with the most recent check in time.
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Beneath the :guilabel:`Before HH:MM (AM/PM)` field, the previously logged time is displayed, in an
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:guilabel:`HH:MM` (hours:minutes) format.
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In addition, beneath both of these fields, a :guilabel:`Total today` field appears. This field is
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the sum of both the :guilabel:`Before HH:MM (AM/PM)` and :guilabel:`Since HH:MM (AM/PM)` fields, and
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is the total time that is logged for the user, if they were to log out at that moment.
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As time passes, both the :guilabel:`Since HH:MM (AM/PM)` and :guilabel:`Total today` fields are
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updated live. To check out, click the yellow :guilabel:`Check out` :icon:`fa-sign-out` button. The
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attendance widget updates again, displaying the :guilabel:`Total today` field with the logged time,
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while the yellow :guilabel:`Check out` :icon:`fa-sign-out` button changes to a green
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:guilabel:`Check in` :icon:`fa-sign-in` button.
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When the user checks out from the database, the *Attendances* app logs the location details for the
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user. This information is **only** logged if the user allows their computer to access this
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information.
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.. image:: check_in_check_out/check-in-database-message.png
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:align: center
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:alt: The pop-up that appears when an employee checks in inside the database.
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.. tip::
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There is no limit to the amount of times a user can check in and check out. Users are able to
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check in and out without any time elapsing (a value of 00:00). Each time an employee logs in and
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out, the information is stored and appears on the main *Attendances* dashboard, including check
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ins and check outs with no time value.
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