52a0df9b6e
taskid-3835958 closes odoo/documentation#8483 Signed-off-by: Audrey Vandromme (auva) <auva@odoo.com>
103 lines
4.2 KiB
ReStructuredText
103 lines
4.2 KiB
ReStructuredText
============
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Transactions
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============
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Importing transactions from your bank statements allows keeping track of bank account transactions
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and reconciling them with the ones recorded in your accounting.
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:doc:`Bank synchronization <bank_synchronization>` automates the process. However, if you do not
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want to use it or if your bank is not yet supported, other options exist:
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- :ref:`Import bank transactions <transactions/import>` delivered by your bank;
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- :ref:`Register bank transactions <transactions/register>` manually.
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.. note::
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:ref:`Grouping transactions by statement <transactions/statements>` is optional.
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.. _transactions/import:
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Import transactions
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===================
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Odoo supports multiple file formats to import transactions:
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- SEPA recommended Cash Management format (CAMT.053);
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- Comma-separated values (.CSV);
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- Open Financial Exchange (.OFX);
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- Quicken Interchange Format (.QIF);
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- Belgium: Coded Statement of Account (.CODA).
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To import a file, go to the **Accounting Dashboard**, and in the :guilabel:`Bank` journal,
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click on :guilabel:`Import File`.
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.. tip::
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Alternatively, you can also:
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- click :guilabel:`⋮` on the :guilabel:`Bank` journal and select :guilabel:`Import file`;
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- or access the transaction list by clicking :guilabel:`⋮` on the :guilabel:`Bank` journal and
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selecting :guilabel:`Transactions`, then click the gear icon :guilabel:`(⚙)` and select
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:guilabel:`Import records`.
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.. image:: transactions/import-transactions.png
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:alt: Import bank transactions from the bank journal
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Next, select the file and upload it.
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After setting the necessary formatting options and mapping the file columns with their related Odoo
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fields, you can run a :guilabel:`Test` and :guilabel:`Import` your bank transactions.
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.. seealso::
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:doc:`/applications/essentials/export_import_data`
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.. _transactions/register:
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Register bank transactions manually
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===================================
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You can also record your bank transactions manually. To do so, go to :guilabel:`Accounting
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Dashboard`, click on the :guilabel:`Bank` journal, and then on :guilabel:`New`. Make sure to fill
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out the :guilabel:`Partner` and :guilabel:`Label` fields to ease the reconciliation process.
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.. _transactions/statements:
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Statements
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==========
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A **bank statement** is a document provided by a bank or financial institution that lists the
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transactions that have occurred in a particular bank account over a specified period of time.
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In Odoo Accounting, it is optional to group transactions by their related statement, but depending
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on your business flow, you may want to record them for control purposes.
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.. important::
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If you want to compare the ending balances of your bank statements with the ending balances of
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your financial records, *don't forget to create an opening transaction* to record the bank
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account balance as of the date you begin synchronizing or importing transactions. This is
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necessary to ensure the accuracy of your accounting.
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To access a list of statements, go to your :guilabel:`Accounting Dashboard`, click on the vertical
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ellipsis (:guilabel:`⋮`) button next to the bank or cash journal you want to check, then on
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:guilabel:`Statements`
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Statement creation from the kanban view
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---------------------------------------
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Open the bank reconciliation view by clicking on the name of the bank journal, and identify the
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transaction corresponding to the last transaction of your bank statement. Click on the
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:guilabel:`STATEMENT` button when hovering on the upper separator line.
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.. image:: transactions/statements-kanban.png
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:alt: A "STATEMENT" button is visible when hovering on the line separating two transactions.
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Fill out the statement's details and save. The newly created statement includes the previous
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transactions following the last statement.
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Statement creation from the list view
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-------------------------------------
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Open the list of transactions by clicking on the name of the bank journal and switching to the list
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view. Select all the transactions corresponding to the bank statement, and, in the
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:guilabel:`Statement` column, select an existing statement or create a new one by typing its
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reference, clicking on :guilabel:`Create and edit...`, filling out the statement's details, and
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saving.
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