8553f68bb8
This commit improves the structure of the accounting documentation by
- reducing the levels necessary to reach the information
- grouping some docs
- moving content to their parent category page (content in all levels)
- renaming some sections to reflect the structure of the app better
task-3330093
closes odoo/documentation#4479
X-original-commit: c68cc154ed
Signed-off-by: Castillo Jonathan (jcs) <jcs@odoo.com>
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145 lines
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========
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Payments
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========
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In Odoo, payments can either be linked automatically to an invoice or bill or be stand-alone records
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for use at a later date.
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If a payment is **linked to an invoice or bill**, it reduces the amount due of the invoice. You can
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have multiple payments related to the same invoice.
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If a payment is **not linked to an invoice or bill**, the customer has an outstanding credit with
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your company, or your company has an outstanding debit with a vendor. You can use those outstanding
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amounts to reduce unpaid invoices/bills.
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.. seealso::
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- :doc:`Internal transfers <payments/internal_transfers>`
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- :doc:`bank/reconciliation`
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- `Odoo Tutorials: Bank Configuration
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<https://www.odoo.com/slides/slide/bank-configuration-1880>`_
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Registering payment from an invoice or bill
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===========================================
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When clicking on :guilabel:`Register payment` in a customer invoice or vendor bill, it generates a
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new journal entry and changes the amount due according to the amount of the payment. The counterpart
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is reflected in an outstanding receipts or payments account. At this point, the customer invoice or
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vendor bill is marked as :guilabel:`In payment`. Then, when the outstanding account is reconciled
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with a bank statement line, the invoice or vendor bill changes to the :guilabel:`Paid` status.
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The information icon near the payment line displays more information about the payment. You can
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access additional information, such as the related journal, by clicking on :guilabel:`View`.
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.. image:: payments/information-icon.png
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:alt: See detailed information of a payment
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.. note::
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- The customer invoice or vendor bill should be in the status :guilabel:`Posted` to register the
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payment.
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- When clicking on :guilabel:`Register payment`, you can select the amount to pay and make a
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partial or full payment.
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- If your main bank account is set as :ref:`outstanding account
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<bank/outstanding-accounts>`, and the payment is made in Odoo (not related to a
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bank statement), invoices and bills are directly registered in the status :guilabel:`Paid`.
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- If you unreconciled a payment, it still appears in your books but is no longer linked to the
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invoice.
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- If you (un)reconcile a payment in a different currency, a journal entry is automatically
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created to post the currency exchange gains/losses (reversal) amount.
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- If you (un)reconcile a payment and an invoice having cash basis taxes, a journal entry is
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automatically created to post the cash basis tax (reversal) amount.
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.. seealso::
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- :doc:`bank/reconciliation`
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Registering payments not tied to an invoice or bill
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===================================================
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When a new payment is registered via the menu :menuselection:`Customers / Vendors --> Payments`, it
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is not directly linked to an invoice or bill. Instead, the account receivable or the account payable
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are matched with the outstanding account until they are manually matched with their related invoice
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or bill.
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Matching invoices and bills with payments
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-----------------------------------------
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A blue banner appears when you validate a new invoice or bill and there is an outstanding payment
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for this specific customer or vendor. It can easily be matched from the invoice or the bill by
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clicking on :guilabel:`ADD` under :guilabel:`Outstanding Credits` or :guilabel:`Outstanding Debits`.
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.. image:: payments/add-option.png
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:alt: Shows the ADD option to reconcile an invoice or a bill with a payment
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The invoice or bill is now marked as :guilabel:`In payment` until it is reconciled with the bank
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statement.
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.. seealso::
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- :doc:`bank/reconciliation`
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Batch payment
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-------------
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Batch payments allow you to group different payments to ease :doc:`reconciliation
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<bank/reconciliation>`. They are also useful when you deposit checks to the bank or
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for SEPA Payments. To do so, go to :menuselection:`Accounting --> Customers --> Batch Payments` or
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:menuselection:`Accounting --> Vendors --> Batch Payments`. In the list view of payments, you can
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select several payments and group them in a batch by clicking on :menuselection:`Action --> Create
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Batch Payment`.
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.. seealso::
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- :doc:`payments/batch`
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- :doc:`payments/batch_sdd`
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.. _payments-matching:
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Payments matching
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-----------------
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The :guilabel:`Payments matching` tool opens all unreconciled customer invoices or vendor bills and
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gives you the opportunity to process them all one by one, doing the matching of all their payments
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and invoices at once. You can reach this tool from the :menuselection:`Accounting Dashboard -->
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Customer Invoices / Vendor Bills`, and click on :guilabel:`⋮` and select :guilabel:`Payments
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Matching`, or by going to :menuselection:`Accounting --> Reconciliation`.
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.. note::
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During the :doc:`reconciliation <bank/reconciliation>`, if the sum of the debits
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and credits does not match, there is a remaining balance. This either needs to be reconciled at a
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later date or needs to be written off directly.
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Batch payments matching
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-----------------------
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To reconcile several outstanding payments or invoices at once, for a specific customer or vendor,
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the batch reconciliation feature can be used. Go to :menuselection:`Accounting --> Reporting -->
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Aged Receivable / Aged Payable`. You now see all transactions that have not been reconciled yet, and
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when you select a customer or vendor, the :guilabel:`Reconcile` option is displayed.
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.. image:: payments/reconcile-option.png
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:alt: See the reconcile option
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Reconciling payments with bank statements
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=========================================
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Once a payment has been registered, the status of the invoice or bill is :guilabel:`In payment`. The
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next step is to reconcile it with the related bank statement line to have the transaction finalized
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and the invoice or bill marked as :guilabel:`Paid`.
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.. seealso::
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- :doc:`bank/reconciliation`
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.. toctree::
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:titlesonly:
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payments/online
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payments/checks
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payments/batch
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payments/batch_sdd
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payments/follow_up
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payments/internal_transfers
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payments/pay_sepa
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payments/pay_checks
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payments/multiple
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payments/forecast
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payments/trusted_accounts
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