ebeebbcd45
This commit improves the structure of the accounting documentation by - reducing the levels necessary to reach the information - grouping some docs - moving content to their parent category page (content in all levels) - renaming some sections to reflect the structure of the app better task-3330093 closes odoo/documentation#4470 Signed-off-by: Castillo Jonathan (jcs) <jcs@odoo.com>
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===================
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Analytic accounting
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===================
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Analytic accounting helps you track costs and revenues, as well as analyze the profitability of a
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project or service. When creating your journal entries, the analytic widget allows the distribution
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of costs in one or more analytic accounts.
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Configuration
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=============
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Enable the :guilabel:`Analytic Accounting` feature by going to :menuselection:`Accounting -->
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Configuration --> Settings --> Analytics`.
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Analytic accounts
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=================
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The analytic accounts give an overview of your costs and revenue.
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Access your existing analytic accounts by going to :menuselection:`Accounting --> Configuration -->
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Analytic Accounting: Analytic Accounts`. To create a new analytic account, click :guilabel:`New`,
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and fill in the required information:
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- :guilabel:`Analytic Account`: add the name of your analytic account;
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- :guilabel:`Customer`: select the customer related to your project;
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- :guilabel:`Reference`: add a reference to make it easier to find the account when you are on your
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bill;
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- :guilabel:`Plan`: add an :ref:`analytic plan <analytic_accounting/analytic_plans>`;
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- :guilabel:`Company`: if you are managing multiple companies, select the company for which the
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analytic account will be used;
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- :guilabel:`Currency`: select the currency of the analytic account;
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Then, fill in your :doc:`budget <budget>` information.
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.. _analytic_accounting/analytic_plans:
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Analytic plans
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==============
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The analytic plans allow you to analyze your accounting. For example, to track costs and revenues by
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project or department.
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You can access the analytic plans by going to :menuselection:`Accounting --> Configuration -->
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Analytic Accounting: Analytic Plans`. Click :guilabel:`New` to create a new plan.
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.. image:: analytic_accounting/analytic_plans.png
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:align: center
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:alt: create an analytic plan
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The following information must be completed:
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- :guilabel:`Parent`: link your plan to another :guilabel:`Analytic Plan` to build a hierarchy
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between your plans;
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- :guilabel:`Default Applicability`: decide how your plan behaves in the widget when creating a new
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journal entry:
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- :guilabel:`Optional`: if selected, it is not mandatory to add the analytic plan in the widget;
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- :guilabel:`Mandatory`: if selected, an orange bullet is visible in the widget next to the plan
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until the analytic distribution is done (the bullet then turns to green); it is not possible to
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confirm the entry if no analytic account is selected;
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- :guilabel:`Unavailable`: if selected, the plan is not available in the widget.
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- :guilabel:`Color`: select the color of the tag related to this specific plan;
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- :guilabel:`Company`: add the company to which the plan applies;
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You can also fine-tune your plans' applicability by filling in the :guilabel:`Applicability` tab:
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- :guilabel:`Domain`: choose to which accounting document your plan applies;
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- :guilabel:`Financial Accounts Prefix`: select the prefix of the account(s) to which this plan
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should be applied;
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- :guilabel:`Product Category`: decide to which product category the plan applies;
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- :guilabel:`Applicability`: decide how your plan behaves in the widget when creating a new journal
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entry. The applicability you set here always overrides the default applicability.
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Two smart buttons are available in the top-right corner:
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- :guilabel:`Subplans`: can be created to have a more complex analytic structure. Click the
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:guilabel:`Subplans` smart button, and then :guilabel:`New` to add a subplan;
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- :guilabel:`Analytic Accounts`: to reach the analytic accounts related to the plan.
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.. note::
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- The analytic widget is prefilled based on the applicability, and the
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:ref:`Analytic Distribution Models <analytic_distribution_models>`;
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- Each analytic plan must have at least one analytic account.
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Analytic distribution
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=====================
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Add a plan in the :guilabel:`Analytic` column when creating an invoice or bill. This field is
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mandatory only if you previously linked your analytic plan to at least one analytic account. After
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adding the plan, a **widget** opens where you can fill in the different information. You can add
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**tags** to reflect the related analytic accounts and decide how to split the costs between the
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accounts by modifying the percentage.
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.. image:: analytic_accounting/analytic_distribution.png
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:align: center
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:alt: create a distribution template
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.. _analytic_distribution_models:
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Analytic distribution models
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----------------------------
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The analytic distribution models automatically apply a specific distribution based on defined
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criteria.
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To create a new analytic distribution model, go to :menuselection:`Accounting --> Configuration -->
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Analytic Distribution Models`, click :guilabel:`New` and set the conditions your model has to meet
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to automatically apply:
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- :guilabel:`Accounts Prefix`: this analytic distribution will apply to all financial accounts
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sharing the prefix specified;
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- :guilabel:`Partner`: select a partner for which the analytic distribution will be used;
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- :guilabel:`Partner Category`: this field is not visible by default: add it by clicking on the
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columns selection button, and tick the :guilabel:`Partner Category` box. Add the partner category
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for which the analytic distribution will be used;
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- :guilabel:`Product`: select a product for which the analytic distribution will be used;
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- :guilabel:`Product Category`: this field is not visible by default: add it by clicking on the
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columns selection button, and tick the :guilabel:`Product Category` box. Select a product category
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for which the analytic distribution will be used;
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- :guilabel:`Analytic`: add the analytic accounts and their distribution;
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- :guilabel:`Company`: select a company for which the analytic distribution will be used;
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- :guilabel:`Analytic Distribution`: if the above conditions are met, the :guilabel:`Analytic plan`
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defined in this field as well as the distribution to be applied between the different analytic
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accounts is selected automatically on the entry.
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.. tip::
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To **mass edit** several entries simultaneously, go to :menuselection:`Accounting --> Accounting
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--> Journal items`, and select the ones that need to be updated. Add the required distribution in
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the :guilabel:`Analytic Distribution` column, and click on the :guilabel:`floppy disk` icon to
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save. The analytic distribution template pops up, and you can save it for later use.
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