fc8449c974
task-4147298 closes odoo/documentation#10904 Signed-off-by: Audrey Vandromme (auva) <auva@odoo.com>
103 lines
4.3 KiB
ReStructuredText
103 lines
4.3 KiB
ReStructuredText
================
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Analytic budgets
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================
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Managing budgets is an essential part of running a business. Budgets help people become more
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intentional with how money is spent and direct people to organize and prioritize their work to meet
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financial goals. They allow the planning of a desired financial outcome and then measure the actual
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performance against the plan. Odoo manages budgets using both **general** and **analytic accounts**.
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Configuration
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=============
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Go to :menuselection:`Accounting --> Configuration --> Settings --> Analytics section`, and enable
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:guilabel:`Budget Management`.
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Budgetary positions
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-------------------
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Budgetary positions are lists of accounts for which you want to keep budgets (typically expense or
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income accounts).
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To define budgetary positions, go to :menuselection:`Accounting --> Configuration --> Management:
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Budgetary Positions` and :guilabel:`New`. Add a :guilabel:`Name` to your budgetary position and
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select the :guilabel:`Company` it applies to. Click :guilabel:`Add a line` to add one or more
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accounts.
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.. note::
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Each budgetary position can have any number of accounts from the chart of accounts, though it
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must have at least one.
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Use case
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========
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Let’s illustrate this with an example.
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We just started a project with *Smith & Co*, and we would like to budget the income and expenses of
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that project. We plan on having a revenue of 1000, and we don’t want to spend more than 700.
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First, we need to define what accounts relate to our project’s expenses. Go to
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:menuselection:`Accounting --> Configuration --> Management: Budgetary positions`, and click
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:guilabel:`New` to add a position. Add the accounts wherein expenses will be booked.
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.. image:: budget/smith-and-co-expenses.png
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:align: center
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:alt: display the Smith and Co expenses
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Let's repeat the steps to create a budgetary position that reflects the revenue.
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.. image:: budget/smith-and-co-revenue.png
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:align: center
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:alt: display the Smith and Co revenue
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Analytical accounts
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-------------------
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Odoo needs to know which costs or expenses are relevant to a specified budget, as the above general
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accounts may be used for different projects. Go to :menuselection:`Accounting --> Configuration -->
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Analytic Accounting: Analytic Accounts` and click :guilabel:`New` to add a new **Analytic Account**
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called *Smith & Co*.
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The :guilabel:`Plan` field has to be completed. Plans group multiple analytic accounts; they
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distribute costs and benefits to analyze business performance. **Analytic Plans** can be created or
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configured by going to :menuselection:`Accounting --> Configuration --> Analytic Accounting:
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Analytic Plans`.
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When creating a new customer invoice and/or vendor bill, you have to refer to this analytic account.
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.. image:: budget/analytic-accounts.png
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:align: center
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:alt: add analytic accounts in a new invoice or bill.
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Define the budget
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-----------------
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Let’s set our targets. We specified that we expect to gain 1000 with this project, and we would like
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not to spend more than 700. Go to :menuselection:`Accounting --> Management: Budgets` and click
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:guilabel:`New` to create a new budget for *Smith & Co* project.
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First, fill in your :guilabel:`Budget Name`. Then, select the :guilabel:`Period` wherein the budget
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is applicable. Next, add the :guilabel:`Budgetary Position` you want to track, define the related
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:guilabel:`Analytic Account`, and add the :guilabel:`Planned Amount`.
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.. image:: budget/define-the-budget.png
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:align: center
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:alt: budget lines display
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.. Note::
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When recording a planned amount related to expenses, the amount must be negative.
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Check your budget
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-----------------
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Go to :menuselection:`Accounting --> Management: Budgets` and find the *Smith & Co* Project to see
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how it evolves according to the expenses or income for the related analytic account.
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The :guilabel:`Practical Amount` evolves when a new journal entry related to your analytic account
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and an account from your budgetary position is created.
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The :guilabel:`Theoretical Amount` represents the amount of money you theoretically could have spent
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or should have received based on the date. For example, suppose your budget is 1200 for 12 months
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(January to December), and today is 31 of January. In that case, the theoretical amount will be 100
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since this is the actual amount that could have been made.
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