6a66644abe
Removing redundant page (see task) See PR https://github.com/odoo/documentation/pull/6645 taskid-3466400 closes odoo/documentation#6651 Signed-off-by: Tom Aarab (toaa) <toaa@odoo.com>
152 lines
6.7 KiB
ReStructuredText
152 lines
6.7 KiB
ReStructuredText
:show-content:
|
|
|
|
========
|
|
Payments
|
|
========
|
|
|
|
In Odoo, payments can either be automatically linked to an invoice or bill or be stand-alone records
|
|
for use at a later date:
|
|
|
|
- If a payment is **linked to an invoice or bill**, it reduces/settles the amount due of the
|
|
invoice. You can have multiple payments related to the same invoice.
|
|
|
|
- If a payment is **not linked to an invoice or bill**, the customer has an outstanding credit with
|
|
your company, or your company has an outstanding debit with a vendor. You can use those
|
|
outstanding amounts to reduce/settle unpaid invoices/bills.
|
|
|
|
.. seealso::
|
|
- :doc:`Internal transfers <payments/internal_transfers>`
|
|
- :doc:`bank/reconciliation`
|
|
- `Odoo Tutorials: Bank Configuration
|
|
<https://www.odoo.com/slides/slide/bank-configuration-1880>`_
|
|
|
|
Registering payment from an invoice or bill
|
|
===========================================
|
|
|
|
When clicking :guilabel:`Register payment` in a customer invoice or vendor bill, it generates a new
|
|
journal entry and changes the amount due according to the payment amount. The counterpart is
|
|
reflected in an :ref:`outstanding <bank/outstanding-accounts>` **receipts** or **payments** account.
|
|
At this point, the customer invoice or vendor bill is marked as :guilabel:`In payment`. Then, when
|
|
the outstanding account is reconciled with a bank statement line, the invoice or vendor bill changes
|
|
to the :guilabel:`Paid` status.
|
|
|
|
The information icon near the payment line displays more information about the payment. You can
|
|
access additional information, such as the related journal, by clicking :guilabel:`View`.
|
|
|
|
.. image:: payments/information-icon.png
|
|
:alt: See detailed information of a payment.
|
|
|
|
.. note::
|
|
- The customer invoice or vendor bill must be in the :guilabel:`Posted` status to register the
|
|
payment.
|
|
- If you unreconcile a payment, it still appears in your books but is no longer linked to the
|
|
invoice.
|
|
- If you (un)reconcile a payment in a different currency, a journal entry is automatically
|
|
created to post the currency exchange gains/losses (reversal) amount.
|
|
- If you (un)reconcile a payment and an invoice having cash basis taxes, a journal entry is
|
|
automatically created to post the cash basis tax (reversal) amount.
|
|
|
|
.. tip::
|
|
- If your main bank account is set as an :ref:`outstanding account
|
|
<bank/outstanding-accounts>`, and the payment is registered in Odoo (not through a related
|
|
bank statement), invoices and bills are directly registered as :guilabel:`Paid`.
|
|
|
|
Registering payments not tied to an invoice or bill
|
|
===================================================
|
|
|
|
When a new payment is registered via :menuselection:`Customers / Vendors --> Payments` menu, it is
|
|
not directly linked to an invoice or bill. Instead, the account receivable or the account payable is
|
|
matched with the **outstanding account** until it is manually matched with its related invoice or
|
|
bill.
|
|
|
|
Matching invoices and bills with payments
|
|
-----------------------------------------
|
|
|
|
A blue banner appears when you validate a new invoice/bill and an **outstanding payment** exists for
|
|
this specific customer or vendor. It can easily be matched from the invoice or bill by clicking
|
|
:guilabel:`ADD` under :guilabel:`Outstanding Credits` or :guilabel:`Outstanding Debits`.
|
|
|
|
.. image:: payments/add-option.png
|
|
:alt: Shows the ADD option to reconcile an invoice or a bill with a payment.
|
|
|
|
The invoice or bill is now marked as :guilabel:`In payment` until it is reconciled with its
|
|
corresponding bank statement.
|
|
|
|
Batch payment
|
|
-------------
|
|
|
|
Batch payments allow you to group different payments to ease :doc:`reconciliation
|
|
<bank/reconciliation>`. They are also useful when you deposit :doc:`checks <payments/checks>` to the
|
|
bank or for :doc:`SEPA payments <payments/pay_sepa>`. To do so, go to :menuselection:`Accounting -->
|
|
Customers --> Batch Payments` or :menuselection:`Accounting --> Vendors --> Batch Payments`. In the
|
|
list view of payments, you can select and group several payments in a batch by clicking
|
|
:menuselection:`Action --> Create Batch Payment`.
|
|
|
|
.. seealso::
|
|
- :doc:`payments/batch`
|
|
- :doc:`payments/batch_sdd`
|
|
|
|
.. _payments/matching:
|
|
|
|
Payments matching
|
|
-----------------
|
|
|
|
The :guilabel:`Payments matching` tool opens all unreconciled customer invoices or vendor bills and
|
|
allows you to process them individually, matching all payments and invoices in one place. You can
|
|
reach this tool from the :menuselection:`Accounting Dashboard --> Customer Invoices / Vendor Bills`,
|
|
click the drop-down menu button (:guilabel:`⋮`), and select :guilabel:`Payments Matching`, or go to
|
|
:menuselection:`Accounting --> Accounting --> Reconciliation`.
|
|
|
|
.. image:: payments/payments-journal.png
|
|
:alt: Payments matching menu in the drop-down menu.
|
|
|
|
.. note::
|
|
During the :doc:`reconciliation <bank/reconciliation>`, if the sum of the debits and credits does
|
|
not match, there is a remaining balance. This either needs to be reconciled at a later date or
|
|
needs to be written off directly.
|
|
|
|
Batch payments matching
|
|
-----------------------
|
|
|
|
You can use the batch reconciliation feature to reconcile several outstanding payments or invoices
|
|
simultaneously for a specific customer or vendor. Go to :menuselection:`Accounting --> Reporting -->
|
|
Aged Receivable / Aged Payable`. You can see all transactions that have not been reconciled yet for
|
|
that partner, and when you select a customer or vendor, the :guilabel:`Reconcile` option is
|
|
displayed.
|
|
|
|
.. image:: payments/reconcile-option.png
|
|
:alt: See the reconcile option.
|
|
|
|
Registering a partial payment
|
|
=============================
|
|
|
|
To register a **partial payment**, click :guilabel:`Register payment` from the related invoice or
|
|
bill, and enter the amount received or paid. Upon entering the amount, a prompt appears to decide
|
|
whether to :guilabel:`Keep open` the invoice or bill, or :guilabel:`Mark as fully paid`. Select
|
|
:guilabel:`Keep open` and click :guilabel:`Create payment`. The invoice or bill is now marked as
|
|
:guilabel:`Partial`. Select :guilabel:`Mark as fully paid` if you wish to settle the invoice or bill
|
|
with a difference in the amount.
|
|
|
|
.. image:: payments/payment-difference.png
|
|
:alt: Partial payment of an invoice or bill.
|
|
|
|
Reconciling payments with bank statements
|
|
=========================================
|
|
|
|
Once a payment has been registered, the status of the invoice or bill is :guilabel:`In payment`. The
|
|
next step is :doc:`reconciling <bank/reconciliation>` it with the related bank statement line to
|
|
have the transaction finalized and the invoice or bill marked as :guilabel:`Paid`.
|
|
|
|
.. toctree::
|
|
:titlesonly:
|
|
|
|
payments/online
|
|
payments/checks
|
|
payments/batch
|
|
payments/batch_sdd
|
|
payments/follow_up
|
|
payments/internal_transfers
|
|
payments/pay_sepa
|
|
payments/pay_checks
|
|
payments/forecast
|