3c338ea041
closes odoo/documentation#3810
X-original-commit: 6b7c550724
Signed-off-by: Antoine Vandevenne (anv) <anv@odoo.com>
Signed-off-by: Timothy Kukulka (tiku) <tiku@odoo.com>
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158 lines
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===============================
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Odoo Online database management
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===============================
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To manage a database, sign in to https://www.odoo.com and access the `database management page
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<https://www.odoo.com/my/databases>`_ by clicking on the user icon, then on
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:guilabel:`My Databases`.
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.. image:: odoo_online/my-databases.png
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:align: center
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:alt: Clicking on the user icon opens a drop-down menu. "My databases" button is highlighted.
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.. note::
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Make sure to connect as the administrator of the database that changes will be made on.
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.. image:: odoo_online/dropdown-menu.png
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:align: right
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:alt: Clicking on the gear icon opens the drop-down menu.
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Open the drop-down menu next to the database that changes will be made on by clicking on the gear
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icon.
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Several actions are available:
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- :ref:`odoo_online/upgrade`
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- :ref:`odoo_online/duplicate`
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- :ref:`odoo_online/rename`
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- :ref:`odoo_online/download`
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- :ref:`odoo_online/domains`
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- :ref:`odoo_online/tags`
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- :ref:`odoo_online/delete`
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- :ref:`odoo_online/contact-support`
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- :ref:`odoo_online/users`
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.. _odoo_online/upgrade:
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Upgrade
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=======
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If the database is *not* on the latest **Online version**, the administrator should receive an
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invitation to :doc:`upgrade <../upgrade>` the database. A :guilabel:`Rolling Release`` button on the
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database's main screen proposes an upgrade to the latest version (e.g., 14.0 to 16.1).
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.. important::
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- | **If the Odoo database's version is lower than the latest major release:**
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| The database must be upgraded within two months. After these two months, an automatic
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upgrade is initiated.
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- | **If the Odoo database's version is equal to or higher than the latest major release:**
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| Disregard the invitation to upgrade as the database probably wouldn't benefit from new
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features every two months.
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.. note::
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Versions that are not supported anymore become deprecated and need to be updated to avoid
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security issues. Odoo recommends that the company initiate the upgrade, as this method allows for
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the company to request a test upgrade of the database to check for any discrepancies.
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.. seealso::
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- :doc:`../upgrade`
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- :doc:`supported_versions`
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.. _odoo_online/duplicate:
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Duplicate
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=========
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This allows to make an exact copy of the database to be able to perform testing without compromising
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the daily operations.
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.. important::
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- By checking :guilabel:`For testing purposes`, all external communication (emails, payments,
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delivery orders, etc.) are disabled by default on the duplicated database.
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- Duplicate databases expire automatically after 15 days.
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.. _odoo_online/rename:
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Rename
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======
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Rename the database and its URL.
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.. _odoo_online/download:
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Download
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========
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Instantly download a ZIP file with a backup of the database.
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.. note::
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Databases are backed up daily according to the `Odoo Cloud SLA
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<https://www.odoo.com/cloud-sla>`_.
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.. _odoo_online/domains:
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Domains
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=======
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Configure custom domains to access the database via another URL.
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.. seealso::
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- :doc:`domain_names`
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.. _odoo_online/tags:
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Tags
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====
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Add tags to sort your databases out. You can search the tags in the search bar.
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.. _odoo_online/delete:
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Delete
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======
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Delete a database instantly.
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.. danger::
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Deleting a database means that all data is permanently lost. The deletion is instant and for all
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users. It is recommended to create a backup of the database before deleting it.
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Carefully read the warning message that pops up and proceed only if the implications of deleting a
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database are fully understood:
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.. image:: odoo_online/delete.png
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:align: center
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:alt: A warning message is prompted before deleting a database.
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.. note::
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- Only an administrator can delete a database.
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- The database name is immediately available for a new database.
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- It is not possible to delete a database if it is expired or linked to a subscription. If
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needed, please get in touch with `Odoo Support <https://www.odoo.com/help>`_.
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.. _odoo_online/contact-support:
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Contact Support
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===============
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Access the Odoo `support page <https://www.odoo.com/help>`_ with your database's details already
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pre-filled.
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.. _odoo_online/users:
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Invite / Remove Users
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=====================
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To invite users, fill out the email address of the new user and click on :guilabel:`Invite`. To add
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multiple users, click on :guilabel:`Add more users`.
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.. image:: odoo_online/invite-users.png
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:align: center
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:alt: Clicking on "Add more users" adds additional email fields.
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To remove users, select the users to remove and click on :guilabel:`Remove`.
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.. seealso::
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- :doc:`/applications/general/users/manage_users`
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- :doc:`/applications/general/users/delete_account`
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