5272e38c26
closes odoo/documentation#9743
X-original-commit: 3c9ea881a9
Signed-off-by: Zachary Straub (zst) <zst@odoo.com>
Signed-off-by: Samuel Lieber (sali) <sali@odoo.com>
Co-authored-by: StraubCreative <zst@odoo.com>
Co-authored-by: tiku-odoo <tiku@odoo.com>
Co-authored-by: larm-odoo <larm@odoo.com>
Co-authored-by: samueljlieber <sali@odoo.com>
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========
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Payments
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========
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In Odoo, payments can either be automatically linked to an invoice or bill or be stand-alone records
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for use at a later date:
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- If a payment is **linked to an invoice or bill**, it reduces/settles the amount due of the
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invoice. You can have multiple payments related to the same invoice.
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- If a payment is **not linked to an invoice or bill**, the customer has an outstanding credit with
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your company, or your company has an outstanding debit with a vendor. You can use those
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outstanding amounts to reduce/settle unpaid invoices/bills.
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.. seealso::
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- :doc:`Internal transfers <payments/internal_transfers>`
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- :doc:`bank/reconciliation`
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- `Odoo Tutorials: Bank Configuration
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<https://www.odoo.com/slides/slide/bank-configuration-1880>`_
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.. _payments/register:
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Registering payment from an invoice or bill
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===========================================
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When clicking :guilabel:`Register payment` in a customer invoice or vendor bill, it generates a new
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journal entry and changes the amount due according to the payment amount. The counterpart is
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reflected in an :ref:`outstanding <bank/outstanding-accounts>` **receipts** or **payments** account.
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At this point, the customer invoice or vendor bill is marked as :guilabel:`In payment`. Then, when
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the outstanding account is reconciled with a bank statement line, the invoice or vendor bill changes
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to the :guilabel:`Paid` status.
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The information icon near the payment line displays more information about the payment. You can
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access additional information, such as the related journal, by clicking :guilabel:`View`.
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.. image:: payments/information-icon.png
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:alt: See detailed information of a payment.
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.. note::
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- The customer invoice or vendor bill must be in the :guilabel:`Posted` status to register the
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payment.
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- If you unreconcile a payment, it still appears in your books but is no longer linked to the
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invoice.
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- If you (un)reconcile a payment in a different currency, a journal entry is automatically
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created to post the currency exchange gains/losses (reversal) amount.
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- If you (un)reconcile a payment and an invoice having cash basis taxes, a journal entry is
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automatically created to post the cash basis tax (reversal) amount.
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.. tip::
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- If your main bank account is set as an :ref:`outstanding account
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<bank/outstanding-accounts>`, and the payment is registered in Odoo (not through a related
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bank statement), invoices and bills are directly registered as :guilabel:`Paid`.
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Registering payments not tied to an invoice or bill
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===================================================
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When a new payment is registered via :menuselection:`Customers / Vendors --> Payments` menu, it is
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not directly linked to an invoice or bill. Instead, the account receivable or the account payable is
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matched with the **outstanding account** until it is manually matched with its related invoice or
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bill.
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Matching invoices and bills with payments
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-----------------------------------------
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A blue banner appears when you validate a new invoice/bill and an **outstanding payment** exists for
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this specific customer or vendor. It can easily be matched from the invoice or bill by clicking
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:guilabel:`ADD` under :guilabel:`Outstanding Credits` or :guilabel:`Outstanding Debits`.
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.. image:: payments/add-option.png
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:alt: Shows the ADD option to reconcile an invoice or a bill with a payment.
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The invoice or bill is now marked as :guilabel:`In payment` until it is reconciled with its
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corresponding bank statement.
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.. _payments/batch-payments:
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Batch payment
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-------------
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Batch payments allow you to group different payments to ease :doc:`reconciliation
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<bank/reconciliation>`. They are also useful when you deposit :doc:`checks <payments/checks>` to the
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bank or for :doc:`SEPA payments <payments/pay_sepa>`. To do so, go to :menuselection:`Accounting -->
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Customers --> Batch Payments` or :menuselection:`Accounting --> Vendors --> Batch Payments`. In the
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list view of payments, you can select and group several payments in a batch by clicking
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:menuselection:`Action --> Create Batch Payment`.
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.. seealso::
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- :doc:`payments/batch`
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- :doc:`payments/batch_sdd`
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.. _payments/matching:
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Payments matching
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-----------------
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The :guilabel:`Payments matching` tool opens all unreconciled customer invoices or vendor bills and
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allows you to process them individually, matching all payments and invoices in one place. You can
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reach this tool from the :menuselection:`Accounting Dashboard --> Customer Invoices / Vendor Bills`,
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click the drop-down menu button (:guilabel:`⋮`), and select :guilabel:`Payments Matching`, or go to
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:menuselection:`Accounting --> Accounting --> Reconciliation`.
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.. image:: payments/payments-journal.png
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:alt: Payments matching menu in the drop-down menu.
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.. note::
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During the :doc:`reconciliation <bank/reconciliation>`, if the sum of the debits and credits does
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not match, there is a remaining balance. This either needs to be reconciled at a later date or
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needs to be written off directly.
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Batch payments matching
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-----------------------
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You can use the **batch reconciliation feature** to reconcile several outstanding payments or
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invoices simultaneously for a specific customer or vendor. Go to your **Accounting Dashboard** and
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open your **bank journal**. In the **bank reconciliation** view, select a **transaction**, and click
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the :guilabel:`Batch Payments` tab. From here, you can reconcile your
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:doc:`batch payments <payments/batch>` with your outstanding payments or invoices.
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.. image:: payments/reconcile-option.png
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:alt: The batch payment reconcile option.
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Registering a partial payment
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=============================
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To register a **partial payment**, click :guilabel:`Register payment` from the related invoice or
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bill, and enter the amount received or paid. Upon entering the amount, a prompt appears to decide
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whether to :guilabel:`Keep open` the invoice or bill, or :guilabel:`Mark as fully paid`. Select
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:guilabel:`Keep open` and click :guilabel:`Create payment`. The invoice or bill is now marked as
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:guilabel:`Partial`. Select :guilabel:`Mark as fully paid` if you wish to settle the invoice or bill
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with a difference in the amount.
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.. image:: payments/payment-difference.png
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:alt: Partial payment of an invoice or bill.
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Reconciling payments with bank statements
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=========================================
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Once a payment has been registered, the status of the invoice or bill is :guilabel:`In payment`. The
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next step is :doc:`reconciling <bank/reconciliation>` it with the related bank statement line to
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have the transaction finalized and the invoice or bill marked as :guilabel:`Paid`.
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.. toctree::
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:titlesonly:
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payments/online
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payments/checks
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payments/batch
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payments/batch_sdd
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payments/follow_up
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payments/internal_transfers
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payments/pay_sepa
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payments/pay_checks
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payments/forecast
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payments/trusted_accounts
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