5ec67044a8
New page to document cash reconciliation, and fixed other H1 titles that should have
been in small caps. Forward up to V15.
task id: 3000530
closes odoo/documentation#2956
X-original-commit: 0d2dd59349
Signed-off-by: Antoine Vandevenne (anv) <anv@odoo.com>
Signed-off-by: Aarab Tom (toaa) <toaa@odoo.com>
85 lines
3.9 KiB
ReStructuredText
85 lines
3.9 KiB
ReStructuredText
===================
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Cash reconciliation
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===================
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By default in Odoo, payments registered in the **cash journal** are automatically reconciled with an
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**outstanding account** and their related invoices or bills marked as *In Payment* until they are
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reconciled with a bank statement. It is possible to :ref:`bypass <cash-reconciliation-bypass>` the
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*In Payment* status for cash transactions, therefore removing the need to reconcile with a bank
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statement.
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.. image:: cash_transactions/cash-inpayment-status.png
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:align: center
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:alt: In Payment status of invoice or bill.
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Cash logs
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=========
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At the start of each day, create a **cash log**. To do so, go to your :guilabel:`Accounting
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Dashboard` and click :guilabel:`New Transaction` in the :guilabel:`Cash` journal.
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.. image:: cash_transactions/new-transaction.png
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:align: center
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:alt: Create a new cash log.
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Enter the :guilabel:`Starting Balance` of your cash float and save, but do *not* post the entry yet.
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Create your invoice by going to :menuselection:`Accounting dashboard --> Customers --> Invoices` and
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confirm it. Click :guilabel:`Register Payment` and select the cash :guilabel:`Journal`. Repeat the
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process for each invoice.
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.. image:: cash_transactions/cash-payment-journal.png
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:align: center
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:alt: Select Cash journal upon payment registration.
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Go back to your :guilabel:`Accounting Dashboard`, and click again on :guilabel:`New transactions`.
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Click on the :guilabel:`Add a line` button in the :guilabel:`Transactions` tab, and enter the total
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of cash earned during the day. Add a label name according to your needs. Input the amount displayed
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under :guilabel:`Computed Balance` in the :guilabel:`Ending Balance` field, and make sure it matches
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your end cash float.
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Once certain the **computed balance** is correct, click :guilabel:`Save`, :guilabel:`Post`, and
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then :guilabel:`Reconcile`. This will take you to the **bank reconciliation** page.
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Cash payments reconciliation
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============================
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On the **bank reconciliation** page, search through the list for the **cash log** transaction you
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created earlier. To be able to match all cash payments, make sure no **partner** is selected in the
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:guilabel:`Select Partner` field. If a **partner** is selected, click in the field and delete the
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partner. Then, pair (or match) each cash payment with your cash log by clicking on the payment in
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the :guilabel:`Customer/Vendor Matching`, and :guilabel:`validate`.
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.. image:: cash_transactions/cash-payment-reconciliation.png
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:align: center
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:alt: Cash payments reconciliation.
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.. note::
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If your ending cash balance is **over** or **under** the computed balance, add another
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:guilabel:`Transaction` line corresponding to the **over** or **under** amount in order to match
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it later during reconciliation.
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Cash reconciliation bypass
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==========================
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.. _cash-reconciliation-bypass:
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.. important::
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Bypassing the cash journal is recommended **only for organizations** that do not need a
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cash report or do not wish to reconcile cash.
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To bypass the *In Payment* status, go to :menuselection:`Accounting app --> Configuration -->
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Accounting: Journals` and select the :guilabel:`Cash` journal. Click on the :guilabel:`Payments
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Configuration` tab and set a `Cash` account in both the :guilabel:`Outstanding Receipts Account` and
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:guilabel:`Outstanding Payments Account` fields, then save. Payments registered in the **cash**
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journal now bypass the *In Payment* status.
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.. image:: cash_transactions/cash-payments-config.png
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:align: center
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:alt: Configuration tab of the cash journal.
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.. tip::
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In case you use cash to pay expenses, advance employees, are required to keep records of cash
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flows, or use anything resembling a cash box, you can benefit from creating a second **cash
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journal** that *does* use the **outstanding accounts**. This way, you can both generate *and*
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reconcile bank statements when closing your POS session or your books at the end of the day.
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