250bc3ab21
Since odoo/documentation#903, the guideline for the location of new resource (images, downloadable files, RST includes...) files is to place those inside the directory of the RST page that references them. For example, if `doc1.rst` has a reference to `image.png` and to `download.zip`, the file structure should look like this: ├── parent_doc/ │ └── doc1/ │ │ └── image.png │ │ └── download.zip │ └── doc1.rst │ └── doc2.rst ├── parent_doc.rst Before this commit, most of the resource files were still located inside 'media' directories holding all the resource files referenced by RST pages located at the same level as these directories. In the example above, a single 'media' directory would hold all the resource files referenced by both `doc1.rst` and `doc2.rst`. Doing so prevented us from figuring out easily which resource file was referenced by which RST page and, thus, lead to unused resource files piling up in the repository. It also made it more complicated to define codeowners regex rules because a team could not simply be assigned to `/some_page.*` but needed to be assigned to both `/some_page\.rst` and to the location of 'media'. In order to help new content writers figure out the guideline when taking examples from other RST pages, this commit retroactively applies the guideline to existing resource files and 'media' directories. The left-over resource files that are not referenced by any RST page are removed. task-2497965 Part-of: odoo/documentation#2066
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159 lines
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ReStructuredText
=========================
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Manage a financial budget
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=========================
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Overview
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========
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Managing budgets is an essential part of running a business. Budgets help
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people become more intentional with the way money is spent and direct people
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to organize and prioritize their work to meet financial goals. They allows
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you to plan your desired financial outcome and then measure your actual
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performance against the plan. Odoo manages budgets using both General and Analytic
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Accounts.
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We will use the following example to illustrate. We just started a
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project with Smith&Co and we would like to budget the incomes and
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expenses of that project. We plan to have a revenue of 1000 and we don't
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want to spend more than 700.
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Configuration
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=============
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First we need to install the relevant apps to use budgeting. The main
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module is the accounting app. Go in the app module and install the
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**Accounting and Finance** app.
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.. image:: budget/budget01.png
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:align: center
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Further configuration is as well necessary. Go to :menuselection:`Accounting
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module --> Configuration --> Settings` and enable the **Budget
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management** feature
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.. image:: budget/budget02.png
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:align: center
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Budgetary Positions
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-------------------
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Budgetary positions are lists of accounts for which you want to keep
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budgets (typically expense or income accounts). They need to be defined
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so Odoo can know it which accounts he needs to go get the budget
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information.
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The budgetary positions act as a type of restriction on what can be recorded
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in the 'practical amount' column in a budget.
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Each budgetary position can have any number of accounts from the general
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ledger (the main chart of accounts) assigned to it, though it must have at least one.
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If you record a transaction that has an analytic account assigned to it that *is*
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included in a budget line but one of the general ledger accounts *is not* included
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in the budgetary position for that same budget line, it will not appear within the
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'practical amount' column of that budget line.
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Some budgetary positions might be already installed with your chart of
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accounts.
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To define the positions enter the :menuselection:`Accounting module --> Configuration -->
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Budgetary Positions`.
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For our example we need to define what accounts relates to our project's
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expenses. Create a position and add items to select the accounts.
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.. image:: budget/budget03.png
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:align: center
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In this case we select the three relevant accounts used wherein we will
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book our expenses.
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.. image:: budget/budget04.png
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:align: center
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Click on *Select*.
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.. image:: budget/budget05.png
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:align: center
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Save the changes to confirm your Budgetary position.
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Repeat this steps to create a revenue budgetary position. Only in this
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case select the relevant income accounts.
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Analytical account
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------------------
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Odoo needs to know which costs or
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expenses are relevant to a specified budget. To do so we need to link
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our invoices and expenses to a defined analytical account. Create an
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analytical account by entering the Accounting module and clicking
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:menuselection:`Advisers --> Analytic Accounts --> Open Charts`. Create a new Account
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called Smith&Co project and select the related partner.
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.. image:: budget/budget06.png
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:align: center
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Set a budget
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============
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Let's now set our targets for our budget. We specified that we expect to
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gain 1000 with this project and we would like not to spend more than
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700.
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To set those targets, enter the accounting app, select :menuselection:`Advisers -->
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Budgets` and create a new Budget.
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We have to give a name to the budget. In this case we'll call it "Smith
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Project". Select the period wherein the budget will be applicable. Next
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add an item to specify your targets in the Budget Line.
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.. image:: budget/budget07.png
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:align: center
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Select the Budgetary Position related to the Budget Line. In other
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words, select the position that points to the accounts you want to
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budget. In this case we will start with our 700 maximum charge target.
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Select the "Cost" Budgetary Position and specify the Planned Amount.
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As we are recording a cost, we need to specify a **negative amount**.
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Finally, select the corresponding analytic account.
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.. image:: budget/budget08.png
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:align: center
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Click on **Save & new** to input the revenue budget. The Budgetary
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Position is Revenue and the Planned Amount is 1000. Save and close
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You'll need to **Confirm** and **Approve** the budget.
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Check your budget
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=================
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You can check your budget at any time. To see the evolution, let's book
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some Invoices and Vendors Bills.
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.. tip::
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If you use analytical accounts remember that you need to specify the account in the invoice
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and/or purchase line.
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.. seealso::
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For more information about booking invoices and purchase orders see
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:doc:`../../receivables/customer_invoices/overview`
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Go back in the budget list and find the Smith Project.
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Via the analytical account, Odoo can account the invoice lines and
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purchase lines booked in the accounts and will display them in the
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**Practical Amount** column.
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.. image:: budget/budget09.png
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:align: center
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.. note::
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The theoretical amount represents the amount of money you theoretically could
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have spend / should have received in function of the date. When your budget
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is 1200 for 12 months (january to december), and today is 31 of january, the
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theoretical amount will be 100, since this is the actual amount that could
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have been realised.
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