c6812bd9ee
In 18.0 was the shared accounts feature added to Odoo but the documentation doesn't contain any data related to it. This commit brings information about said feature in the documentation. task-4485674
197 lines
8.5 KiB
ReStructuredText
197 lines
8.5 KiB
ReStructuredText
=================
|
|
Chart of accounts
|
|
=================
|
|
|
|
The **chart of accounts (COA)** is the list of all the accounts used to record financial
|
|
transactions in the general ledger of an organization. The chart of accounts can be found under
|
|
:menuselection:`Accounting --> Configuration --> Chart of Accounts`.
|
|
|
|
When browsing your chart of accounts, you can sort the accounts by :guilabel:`Code`,
|
|
:guilabel:`Account Name`, or :guilabel:`Type`, but other options are available in the drop-down menu
|
|
|
|
.. image:: chart_of_accounts/drop-down.png
|
|
:alt: Drop-down toggle button
|
|
|
|
.. image:: chart_of_accounts/chart-of-accounts-sort.png
|
|
:alt: Group the accounts by type in Odoo Accounting
|
|
|
|
.. _chart-of-account/create:
|
|
|
|
Configuration of an account
|
|
===========================
|
|
|
|
The country you select during the creation of your database (or additional company in your database)
|
|
determines which :doc:`fiscal localization package <../../fiscal_localizations>` is installed by
|
|
default. This package includes a standard chart of accounts already configured according to the
|
|
country's regulations. You can use it directly or set it according to your company's needs.
|
|
|
|
To create a new account, go to :menuselection:`Accounting --> Configuration --> Chart of Accounts`,
|
|
click :guilabel:`Create`, and fill in (at the minimum) the required fields
|
|
(:guilabel:`Code, Account Name, Type`).
|
|
|
|
.. warning::
|
|
It is not possible to modify the **fiscal localization** of a company once a journal entry has
|
|
been posted.
|
|
|
|
Code and name
|
|
-------------
|
|
|
|
Each account is identified by its :guilabel:`Code` and :guilabel:`Name`, which also indicate the
|
|
account's purpose.
|
|
|
|
.. _chart-of-account/type:
|
|
|
|
Type
|
|
----
|
|
|
|
Correctly configuring the **account type** is critical as it serves multiple purposes:
|
|
|
|
- Information on the account's purpose and behavior
|
|
- Generate country-specific legal and financial reports
|
|
- Set the rules to close a fiscal year
|
|
- Generate opening entries
|
|
|
|
To configure an account type, open the :guilabel:`Type` field's drop-down selector and select the
|
|
corresponding type from the following list:
|
|
|
|
+---------------+--------------+-------------------------+
|
|
| Report | Category | Account Types |
|
|
+===============+==============+=========================+
|
|
| Balance Sheet | Assets | Receivable |
|
|
| | +-------------------------+
|
|
| | | Bank and Cash |
|
|
| | +-------------------------+
|
|
| | | Current Assets |
|
|
| | +-------------------------+
|
|
| | | Non-current Assets |
|
|
| | +-------------------------+
|
|
| | | Prepayments |
|
|
| | +-------------------------+
|
|
| | | Fixed Assets |
|
|
| +--------------+-------------------------+
|
|
| | Liabilities | Payable |
|
|
| | +-------------------------+
|
|
| | | Credit Card |
|
|
| | +-------------------------+
|
|
| | | Current Liabilities |
|
|
| | +-------------------------+
|
|
| | | Non-current Liabilities |
|
|
| +--------------+-------------------------+
|
|
| | Equity | Equity |
|
|
| | +-------------------------+
|
|
| | | Current Year Earnings |
|
|
+---------------+--------------+-------------------------+
|
|
| Profit & Loss | Income | Income |
|
|
| | +-------------------------+
|
|
| | | Other Income |
|
|
| +--------------+-------------------------+
|
|
| | Expense | Expense |
|
|
| | +-------------------------+
|
|
| | | Depreciation |
|
|
| | +-------------------------+
|
|
| | | Cost of Revenue |
|
|
+---------------+--------------+-------------------------+
|
|
|Other | Other | Off-Balance Sheet |
|
|
+---------------+--------------+-------------------------+
|
|
|
|
Assets
|
|
~~~~~~
|
|
|
|
Some **account types** can **automate** the creation of :ref:`asset <assets-automation>` entries.
|
|
To **automate** entries, click :guilabel:`View` on an account line and go to the
|
|
:guilabel:`Automation` tab.
|
|
|
|
You have three choices for the :guilabel:`Automation` tab:
|
|
|
|
#. :guilabel:`No`: this is the default value. Nothing happens.
|
|
#. :guilabel:`Create in draft`: whenever a transaction is posted on the account, a draft entry is
|
|
created but not validated. You must first fill out the corresponding form.
|
|
#. :guilabel:`Create and validate`: you must also select a :guilabel:`Deferred Expense Model`.
|
|
Whenever a transaction is posted on the account, an entry is created and immediately validated.
|
|
|
|
Default taxes
|
|
-------------
|
|
|
|
In the :guilabel:`View` menu of an account, select a **default tax** to be applied when this
|
|
account is chosen for a product sale or purchase.
|
|
|
|
Tags
|
|
----
|
|
|
|
Some accounting reports require **tags** to be set on the relevant accounts. To add a tag, under
|
|
:guilabel:`View`, click the :guilabel:`Tags` field and select an existing tag or :guilabel:`Create`
|
|
a new one.
|
|
|
|
Account groups
|
|
--------------
|
|
|
|
**Account groups** are useful to list multiple accounts as *sub-accounts* of a bigger account and
|
|
thus consolidate reports such as the **Trial Balance**. By default, groups are handled automatically
|
|
based on the code of the group. For example, a new account `131200` is going to be part of the group
|
|
`131000`. You can attribute a specific group to an account in the :guilabel:`Group` field under
|
|
:guilabel:`View`.
|
|
|
|
Create account groups manually
|
|
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
|
|
|
|
.. note::
|
|
Regular users should not need to create account groups manually. The following section is only
|
|
intended for rare and advanced use cases.
|
|
|
|
To create a new account group, activate :ref:`developer mode <developer-mode>` and head to
|
|
:menuselection:`Accounting --> Configuration --> Account Groups`. Here, create a new group and enter
|
|
the :guilabel:`name, code prefix, and company` to which that group account should be available. Note
|
|
that you must enter the same code prefix in both :guilabel:`From` and :guilabel:`to` fields.
|
|
|
|
.. image:: chart_of_accounts/account-groups.png
|
|
:alt: Account groups creation.
|
|
|
|
To display your **Trial Balance** report with your account groups, go to
|
|
:menuselection:`Accounting --> Reporting --> Trial Balance`, then open the :guilabel:`Options` menu
|
|
and select :guilabel:`Hierarchy and Subtotals`.
|
|
|
|
.. image:: chart_of_accounts/chart-of-accounts-groups.png
|
|
:alt: Account Groups in the Trial Balance in Odoo Accounting
|
|
|
|
Allow reconciliation
|
|
--------------------
|
|
|
|
Some accounts, such as accounts made to record the transactions of a payment method, can be used for
|
|
the reconciliation of journal entries.
|
|
|
|
For example, an invoice paid with a credit card can be marked as :guilabel:`paid` if reconciled with
|
|
its payment. Therefore, the account used to record credit card payments needs to be configured as
|
|
**allowing reconciliation**.
|
|
|
|
To do so, check the :guilabel:`Allow Reconciliation` box in the account's settings, and
|
|
:guilabel:`Save`; or enable the button from the chart of accounts view.
|
|
|
|
.. image:: chart_of_accounts/chart-of-accounts-reconciliation.png
|
|
:alt: Allow reconciliation for accounts in Odoo Accounting
|
|
|
|
.. _coa_shared_accounts:
|
|
|
|
Shared Accounts
|
|
---------------
|
|
|
|
This **Shared Accounts** feature allows the creation of a single account for a specific purpose and
|
|
sharing it between multiple companies. It is especially useful for multi-company environments where
|
|
a similar account might be used across different companies.
|
|
|
|
Deprecated
|
|
----------
|
|
|
|
It is not possible to delete an account once a transaction has been recorded on it. You can make
|
|
them unusable by using the **Deprecated** feature: check the :guilabel:`Deprecated` box in the
|
|
account's settings, and :guilabel:`Save`.
|
|
|
|
.. seealso::
|
|
* :doc:`cheat_sheet`
|
|
* :doc:`../vendor_bills/assets`
|
|
* :doc:`../vendor_bills/deferred_expenses`
|
|
* :doc:`../customer_invoices/deferred_revenues`
|
|
* :doc:`../../fiscal_localizations`
|
|
* `Odoo Tutorials: Chart of accounts <https://www.odoo.com/slides/slide/chart-of-accounts-1630>`_
|
|
* `Odoo Tutorials: Update your chart of accounts
|
|
<https://www.odoo.com/slides/slide/update-your-chart-of-accounts-1658>`_
|