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=======================================
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Bank reconciliation process - use cases
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=======================================
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Overview
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========
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Matching your bank statements with your accounting records can be a tedious task. You need to find the corresponding invoices, compare the amounts and partners' details with those in the bank statement. These steps can take a lot of time. Luckily, with Odoo you can very easily match your invoices or any other payment document with your bank statements.
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Two options of the reconciliation process exist in Odoo.
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1. We can directly specify the payment on the invoice
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2. We can reconcile open invoices with bank statements
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Configuration
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=============
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No special configuration is necessary to record invoices. All we need
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to do is to install the accounting app.
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.. image:: use_cases/use01.png
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:align: center
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Use cases
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=========
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Case 1: Payments registration
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-----------------------------
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We received the proof of payment of our invoice in the amount of 2100 euros issued to
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Smith & Co.
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We start at our issued Invoice of 2100 euros for Smith & Co. Because the
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sold product is a service we demand an immediate payment. Our accountant
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only handles bank statements at the end of week, so we have to mark
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this invoice as paid immediately in order to indicate that we can start rendering services to our
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customer.
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Our customer send us a payment confirmation. We can thus register a
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payment and mark the invoice as paid.
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.. image:: use_cases/use02.png
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:align: center
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By clicking on **register payment,** we are telling Odoo that our
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customer has paid the Invoice. We thus have to specify the amount and the
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payment method.
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.. image:: use_cases/use03.png
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:align: center
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Now we can always find the payment details in the Invoice by clicking on the
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:menuselection:`Info --> Open Payment`.
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.. image:: use_cases/use04.png
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:align: center
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The invoice has been paid and **the reconciliation has been done
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automatically.**
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Case 2: Bank statements reconciliations
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---------------------------------------
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We start at our issued Invoice of 3000 euros for Smith & Co. Let's also
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assume that other Invoices are open for different customers.
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.. image:: use_cases/use05.png
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:align: center
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We receive our bank statement and find that not only the invoice issued to Smith & Co has
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been paid, but the one to Buzz of 92 euros as well.
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**Import** or **Create** the bank statements. Please refer to the
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documents from the Bank Feeds section.
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.. image:: use_cases/use06.png
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:align: center
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On the dashboard, click on **Reconcile # Items**
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.. image:: use_cases/use07.png
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:align: center
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If everything was right (correct partner name, right amount) odoo will
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do the reconciliations **automatically**.
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.. image:: use_cases/use08.png
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:align: center
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If some issues are found, you will need to take **manual actions**.
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For example, if the partner is missing from your bank statement, just
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fill it in :
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.. image:: use_cases/use09.png
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:align: center
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If the payment is done with a down payment, just check if it is all
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right and validate all related payments :
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.. image:: use_cases/use10.png
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:align: center
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.. seealso::
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* :doc:`../feeds/bank_synchronization` |