e3fee2cf46
Prior to this commit, the Odoo documentation was mainly split between
two repositories: odoo/odoo/doc and odoo/documentation-user. Some bits
of documentation were also hosted elsewhere (e.g., wiki, upgrade, ...).
This was causing several problems among which:
- The theme, config, Makefile, and similar technical resources had to
be duplicated. This resulted in inconsistent layout, features, and
build environments from one documentation to another.
- Some pages did not fit either documentation as they were relevant
for both users and developers. Some were relevant to neither of the
two (e.g., DB management).
- Cross-doc references had to be absolute links and they broke often.
- Merging large image files in the developer documentation would bloat
the odoo/odoo repository. Some contributions had to be lightened to
avoid merging too many images (e.g., Odoo development tutorials).
- Long-time contributors to the user documentation were chilly about
going through the merging process of the developer documentation
because of the runbot, mergebot, `odoo-dev` repository, etc.
- Some contributors would look for the developer documentation in the
`odoo/documentation-user` repository.
- Community issues about the user documentation were submitted on the
`odoo/odoo` repository and vice-versa.
Merging all documentations in one repository will allow us to have one
place, one theme, one work process, and one set of tools (build
environment, ...) for all of the Odoo docs.
As this is a good opportunity to revamp the layout of the documentation,
a brand new theme replaces the old one. It features a new way to
navigate the documentation, centered on the idea of always letting the
reader know what is the context (enclosing section, child pages, page
structure ...) of the page they are reading. The previous theme would
quickly confuse readers as they navigated the documentation and followed
cross-application links.
The chance is also taken to get rid of all the technical dangling parts,
performance issues, and left-overs. Except for some page-specific JS
scripts, the Odoo theme Sphinx extension is re-written from scratch
based on the latest Sphinx release to benefit from the improvements and
ease future contributions.
task-2351938
task-2352371
task-2205684
task-2352544
Closes #945
147 lines
4.9 KiB
ReStructuredText
147 lines
4.9 KiB
ReStructuredText
=======================================
|
|
How to manage batch deposits of checks?
|
|
=======================================
|
|
|
|
When your company's collections group receives checks from customers
|
|
they will often place this money into their bank account in batches. As
|
|
this money has been received in a physical form, someone in your company
|
|
must manually bring the checks to the bank.
|
|
|
|
The bank will ask for a deposit ticket (also referred to as deposit
|
|
slip) to be filled-in with the details of the checks or cash to be
|
|
included in the transactions.
|
|
|
|
The bank statement will reflect the total amount that was deposited and
|
|
the reference to the deposit ticket, not the individual checks.
|
|
|
|
Odoo assists you to prepare and print your deposit tickets, and later on
|
|
reconcile them with your bank statement easily.
|
|
|
|
Configuration
|
|
=============
|
|
|
|
Install the batch deposit feature
|
|
---------------------------------
|
|
|
|
In order to use the batch deposit feature, you need the module **Batch
|
|
Deposit** to be installed.
|
|
|
|
.. note::
|
|
|
|
Usually, this module is automatically
|
|
installed if checks are widely used in your country.
|
|
|
|
To verify that the **Batch Deposit** feature is installed, go to the
|
|
:menuselection:`Configuration --> Settings` menu of the accounting application.
|
|
Check the feature: **Allow batch deposit**.
|
|
|
|
.. image:: media/batch01.png
|
|
:align: center
|
|
|
|
Activate the feature on your bank accounts
|
|
------------------------------------------
|
|
|
|
Once you have installed this feature, Odoo automatically activate bank
|
|
deposits on your main bank accounts.
|
|
|
|
To control which bank account can do batch deposit and which can not, go
|
|
to the journal that you defined to pay your checks, usually called
|
|
'Checks' or 'Bank' (see :doc:`../../receivables/customer_payments/check`,
|
|
in the Accounting apps, :menuselection:`Configuration --> Accounting --> Journals`.
|
|
|
|
In **Advanced Settings** tab, in section **Miscellaneous**, set Debit Method to
|
|
**Batch Deposit**.
|
|
|
|
.. image:: media/batch02.png
|
|
:align: center
|
|
|
|
If you check **Batch Deposit** in your debit method field, it means that
|
|
payments created using this Journal (called Payment method when you want
|
|
to make or receive a payment) will be applicable for the creation of
|
|
Batch Deposits afterwards.
|
|
|
|
From checks received to the bank
|
|
================================
|
|
|
|
Receive customer checks
|
|
-----------------------
|
|
|
|
Once your checks are received, record them on the bank account on
|
|
which you plan to deposit them. Once you select the bank account (or
|
|
check journal if you configured Odoo that way), Odoo proposes you to use
|
|
a batch deposit. Select this option if you plan to deposit the check to
|
|
your bank.
|
|
|
|
.. image:: media/batch03.png
|
|
:align: center
|
|
|
|
In the memo field, you can set the reference of the check.
|
|
|
|
.. note::
|
|
|
|
payments can be registered from the menu :menuselection:`Sales --> Payments`,
|
|
or directly on the related invoice, using the **Register Payment** button.
|
|
|
|
Prepare a batch deposit
|
|
-----------------------
|
|
|
|
From the Accounting application, go to the menu :menuselection:`Sales --> Batch Deposit`,
|
|
and create a new **Batch Deposit**.
|
|
|
|
.. image:: media/batch04.png
|
|
:align: center
|
|
|
|
Select the bank, then select the payments (checks) you want to add in
|
|
this deposit. By default, Odoo proposes you all the checks that have not
|
|
been deposited yet. That way you can verify that you do not forget or
|
|
lost a check.
|
|
|
|
.. image:: media/batch05.png
|
|
:align: center
|
|
|
|
You can then print the batch deposit, which will be very useful
|
|
to prepare the deposit slip that the bank usually requires to complete.
|
|
|
|
Reconciling the Deposit with the Bank Statement
|
|
-----------------------------------------------
|
|
|
|
When you process the bank statement reconciliation you will see the
|
|
deposit ticket number referenced in the statement. When the reconciliation
|
|
process is run, the user will be able to select the batch deposit that
|
|
matches with the bank statement line.
|
|
|
|
.. image:: media/batch06.png
|
|
:align: center
|
|
|
|
If you select a batch deposit, Odoo will automatically fill all the
|
|
checks contained in this deposit for the matching. (2 checks were in
|
|
the batch deposit in the example below)
|
|
|
|
.. image:: media/batch07.png
|
|
:align: center
|
|
|
|
Troubleshooting
|
|
===============
|
|
|
|
I don't see the batch deposit link on bank statements?
|
|
------------------------------------------------------
|
|
|
|
If you don't have a batch deposit link in your bank statement, there
|
|
could be two reasons:
|
|
|
|
- After having installed the batch deposit features you need to reload
|
|
the page so that the browser is aware of this new feature. Just
|
|
click the reload button of your browser.
|
|
|
|
- You do not have a batch deposit created for this bank account.
|
|
|
|
What happens if a check was refused?
|
|
------------------------------------
|
|
|
|
If you have a smaller amount in your bank statement than the actual
|
|
amount in your batch deposit, it probably means that one of your check
|
|
has been refused.
|
|
|
|
In this case click on the line related to this check to remove it from
|
|
the bank statement matching.
|